Election Assistant

Position Purpose/Summary

Responsible for the updating of election information on the City’s website. Maintains, tests and prepares voting equipment before and after elections. Conducts complex clerical and data processing work with a high level of public contact. Work is performed under the supervision of the Election Commissioner. No supervision is exercised over other employees.

Essential Functions

• Maintains and updates the Election Office’s pages on the City’s public website.
• Maintains, tests, and prepares the voting equipment as needed before and after elections. Conducts logic and accuracy testing of all voting machines prior to each election.
• Orders, receives, and organizes all office supplies and supplies for all 64 polling locations.
• Processes voter’s lists and residency lists or extracts and creates discs as needed. Updates state based computer with census data, voter registrations and information as well as RMV and other state data.
• Inputs paper voter registration received by mail and over the counter. Files registrations as necessary. Mails out acknowledged notices, processes and distributes incoming mail accordingly.
• Assists citizens at the counter and instructs them on the proper procedures relating to voter registration. Answers phone calls and fills-out residency certificates. Receives, processes and certifies petitions and nomination papers.
• Performs related work as required.

Knowledge, Skills, and Abilities

• Considerable knowledge of election and related laws.
• Working knowledge of modern office procedures and equipment.
• Ability to plan, install, and supervise detailed clerical systems.
• Ability to express oneself clearly and concisely, orally and in writing.
• Ability to establish and maintain effective working relationships with board members, public officials, and the general public.

Education and Experience

• High school diploma or equivalent.
• Minimum of one year of technical office experience.
• Bilingual strongly preferred.

NOTICE: The following benefits are contingent upon hours worked and bargaining vs. non-bargaining agreements.

Medical/Dental/ Vision
75% City Subsidized
All health insurance plans include Dental and Vision

Retirement
Available to employees working 20 hours per week

Paid Vacation
Bargaining unit positions are subject to contractual obligations.

Paid Holidays
All City employees receive 11 paid holidays per year.

Paid Sick Time
Full time employees are immediately eligible to begin accruing 1 1/4 days per month which can be taken after 6 months of service. Unused sick days can be rolled over to subsequent calendar years. Supplemental Long Term and Short disability coverage is available to employees at the employee cost.

Paid Personal Days
Use up to 3 of your accrued sick days as Personal days. Personal days cannot be rolled over into the next calendar year.

Family Medical Leave Act (FMLA)
A means for eligible employees to balance work and family responsibilities by taking unpaid leave for authorized reasons.

Training
On the job and instructor led courses available

Employee Assistance Program
Free, confidential and personal assistance to employees and their families to resolve issues that affect their personal lives as well as job performance.

Direct Deposit
Easy, convenient, and free!