What are the responsibilities and job description for the Executive Secretary position at City of Springfield, MO?
Description
The City of Springfield is seeking Executive Secretary candidates for the Springfield-Greene County Emergency Communications Department.
About the City Clerk Office Assignment:
The Executive Secretary for the Springfield-Greene County Emergency Communications Department will perform administrative duties for the department including working directly with the Director of Springfield-Greene County 9-1-1 Emergency Communications. The Executive Secretary of the Springfield-Greene County 9-1-1 Emergency Communications Center is essential in facilitating the center's operations and objectives. This role assists with administrative responsibilities like invoice and revenue processing, supply management, and ensure smooth organizational operations by managing filing systems, recording meeting minutes, and coordinating schedules. The Executive Secretary collaborates with many city departments and regional agencies, assists with outreach, education, and recruitment initiatives, and supports team projects to assist with efficient operations and high team morale.
The ideal candidate will be well organized, a self-starter, work autonomously, and be adaptable to unplanned changes, as well as possess strong attention to detail and excellent customer service skills.
The ideal candidate will have a background in the insurance industry and strong customer service skills.
What you’ll need:
- Excellent organizational and analytical skills.
- Strong verbal and written communication skills, attention to detail.
- An ability to maintain a high level of confidentiality.
- Experience utilizing Microsoft Office products, particularly Excel.
- Teamwork: Our Department work groups are collaborative, active, and team-oriented.
- Impact: These roles make a difference every day by supporting the goals and objectives of their assigned department and the City of Springfield.
- Benefits: Pension & health insurance provided at no cost to the employee, plus generous leave time. Check out our benefits!
- Professional Development: We want our employees to grow through training and obtaining professional certifications/designations.
Qualifications and Requirements
Experience, Education, and Training
- At least three years of responsible administrative office work.
- Obtain Notary certification within the probationary period depending on departmental assignment.
AND
- Assignment to some departments requires incumbent to possess a valid Driver's License and, in some cases, provide own vehicle for on-the-job transportation purposes.
PREFERRED
- Certified Professional Secretary (CPS) is desirable.
Functions
For more information on essential functions and other requirements, please see the job description.
Other Requirements
Equal Opportunity Employer/Disability and Vet
Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. Proof of United States Citizenship/Authorization to Work in The United States as established by the Immigration Reform Act of 1986 is a condition of employment. Pre-employment drug testing is required.
All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.
