Community Development Administrative Specialist

This role involves engaging in vital administrative and clerical tasks that help ensure smooth operations within the department and various divisions.  It also supports in various functions, including general administration, purchasing, inventory control, and records management.

Responsible for streamlining the purchasing process, maintaining accurate inventory records, ensuring timely supply procurement, preparing insightful reports, and keeping
departmental records up-to-date. Will monitor budget expenditures, process billings, and contribute to the management information system and citizen complaint tracking. While under the general direction of the Community Development Director, independent judgment will be crucial in making decisions that impact the efficiency and effectiveness of department.Any one position may not include all of the specific duties listed, nor do the examples cover all the duties that may be performed.

• Coordinates various delegated administrative responsibilities.
• Provides administrative support to the Director and Deputy Director.
• Coordinates and attends monthly meetings.
• Coordinates logistics for special events, staff meetings, and trainings.
•  Answers and direct phone calls.
• Maintains the inventory records for all materials and supplies, fixed assets, real property, and rolling stock for the department or division.
• Assists in the preparation of routine segments of an annual budget.
• Coordinates and maintains a records retention schedule for the department or divisions.
• Prepares inter/intradepartmental invoices for items purchased from the department.
• Receives and enters data into the management information/citizen complaint tracking system and distributes same interdepartmentally.
• Maintains records of vehicular repairs and fuel consumption and prepares quarterly and annual cost analyses.
• Designs, develops, and implements a functional inventory control system; maintains perpetual inventory system; contacts vendors to coordinate deliveries; designs and implements uniform reporting and monitoring procedures.
• May assist the supervisor in the planning, directing, and management of special projects; prepares reports, memos, and recommendations on policies and procedures.
• May assist in the preparation of biweekly progress and planning reports.
• Performs related work as assigned.

• Graduation from high school or GED, preferably supplemented by college-level coursework or training in inventory control, purchasing, accounting, or a related area; experience in expediting the purchasing process, maintaining inventory systems, or maintaining a large record system; or any equivalent combination of training and experience.
• Support a workplace culture of respect, engagement, and accountability
• Possession of a valid Ohio driver's license.

Considerable knowledge of the principles and practices of recordkeeping and accounting.

• Knowledge of the principles, practices, and forms used in inventory control and purchasing.
• Knowledge of applicable city ordinances and state statutes.
• Knowledge of the functions and operations of city departments.
• Ability to plan and organize a high-volume workload.
• Ability to conduct research, interpret data, and prepare reports.
• Ability to establish and maintain effective working relationships with associates, other employees, and the general public.
• Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
• Ability to independently supervise lower-level personnel.
• Ability to communicate effectively, both orally and in writing, and to follow oral and written instructions.

Salary : $21 - $27