What are the responsibilities and job description for the Executive Administrative Assistant to the City Council position at City of St. Cloud?

Be the Link Between Leadership and Community.

Are you highly organized, adaptable, and passionate about public service? The City of St. Cloud is seeking a professional who thrives in a fast-paced, high-impact environment to serve as Executive Administrative Assistant to the City Council.

As the right hand to our City Council, you'll be the vital connection between elected officials and the St. Cloud community we serve. In this unique role, you’ll provide essential, executive-level support to all members of City Council, helping them serve the community effectively and efficiently. Your behind-the-scenes support at meetings, community events, and day-to-day operations directly shapes local policies and helps turn community needs into meaningful action. While you’ll report directly to the City Manager, your day-to-day will be shaped by the evolving needs of Council Members—requiring initiative, sound judgement, and a proactive mindset.

From managing communications and coordinating logistics to supporting meetings and community engagement efforts, your work will help shape the policies and connections that move St. Cloud forward.

If you're detail-oriented, adaptable, and passionate about making a difference in our community, you'll find purpose in this unique opportunity to strengthen the bridge between City Hall and the public.

At the City of St. Cloud, we don’t just fill positions—we live our values:

Accountability to our residents and leaders in every detail we manage.
Empowerment to take initiative and support high-level decision-makers.
Innovation in how we streamline communication and increase transparency.
Ownership of our work, our role, and our impact on the community we serve.

Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m., with some evenings and weekends as needed to support Council meetings and events.

If you're ready to be at the heart of local government and make a meaningful difference every day, we invite you to bring your expertise and dedication to our team.

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

Provides administrative and clerical support to City Council members.
Maintains and manages the calendars of all City Council members and provides daily reminders and scheduling assistance.
Attends City Council meetings and accompanies Council Members to community events; builds relationships by gathering contact information, distributing business cards, taking notes, and following up on action items.
Responds to and manages phone calls and email inquiries on behalf of the City Council, ensuring timely follow-up and professional communication.
Drafts and sends correspondence, including thank-you letters, to residents and community partners on behalf of City Council members.
Coordinates meetings and travel arrangements for City Council members according to travel policy and procedures.
Participates in various department, City, and public projects and events.
Responds to inquiries from the public in person, by telephone, and via email in a professional and responsive manner.
Prepares payroll and other personnel-related forms; processes invoices and P-card transactions.
Performs related work as assigned.

Requires High School graduation or GED equivalent supplemented by two (2) years of administrative, clerical or related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Prior municipal government experience preferred.

Preference will be given to candidates who have the ability to communicate effectively in both English and Spanish.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Mathematics:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Other Necessary Requirements

This person needs to be well versed on Office 365 and its components. This position deals with Microsoft Excel, Outlook, PowerPoint, and Word.

Salary : $23 - $31

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