What are the responsibilities and job description for the Office Assistant IV position at City of St. Paul?
About the Position
The City of Saint Paul Police Department is hiring an individual to perform advanced clerical work of a more complex nature including planning, organizing, and producing work which requires independent judgment and specialized knowledge.
Here's what you can expect to do:
- Provide clerical and administrative support to division management and at times, support other sections within the department
- Respond to internal and external inquiries
- Prepare, review, verify and process pertinent department records and reports
- Database management, data entry, and FMLA leave tracking
- For more information and essential functions, see our job description.
Information Specific to this Position:
This position is with Saint Paul Police Department Human Resources, and will work in office Monday through Friday.
Our Benefits: We offer competitive wages, and a variety of excellent benefits (Download PDF reader), including health insurance, retirement contributions and paid vacation and sick time.
The eligible list created from this assessment may also be used to fill Office Assistant IV positions as they become available in various departments within the City.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Position Requirements
High school diploma or General Education Development certificate (GED) and four years of clerical/administrative experience, two years which must have been as an Office Assistant III, or equivalent.
Two years of post-high school education can be substituted for two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.
How to Apply
- Submit a City of Saint Paul online application by the closing date.
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Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume - please ensure vacancy related experience is documented
First time applying online? Read our How to Apply Online Guide.
Need technical support? For help with the online application, please call 1-855-524-5627.
Learn more about our Hiring Process
Assessment: Qualifications Rating and Computer Assessment
Qualifications Rating:The Qualifications Rating is an assessment of your completed application, answers to the Supplemental Questionnaire, and your resume. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.
Computer Assessment:
This computer-based assessment consists of multiple-choice, true or false, and simulated questions developed to assess your knowledge of Microsoft Office to include Excel, Word, Outlook, as well as other applicable skills.
Eligible candidates will receive further information regarding testing date, time, and location after the position closes to the email address included in your application. Testing to take place the week of March 31st, 2025.
If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for an accommodation in the assessment process. Please contact Danni Smith at danni.smith@stpaul.gov, to request a testing accommodation.
Calculation of the Final Score = (Qualification Rating *.60) (Computerized Assessment *.40)
GENERAL INFORMATION:
Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Pre-Employment Screening: This position may require a driver’s license check, credit check, drug test, and/or a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.Human Resources Contact Information:
Danni Smith at 651-266-6566
Email: danni.smith@stpaul.gov
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA community, and individuals with disabilities are strongly encouraged to apply.
Benefits vary with each position and the collective bargaining agreement. Benefits may include:
City Paid Benefits
- Health Insurance
- Vacation/Holidays
- Sick Leave
- Life Insurance
- Subsidized Metro Bus Pass
- Deferred Compensation
- Retirement Program
- Dental
- Flexible Spending Accounts
- Disability Insurance
- Accidental Death and Dismemberment Insurance
- Long Term Care Insurance
