What are the responsibilities and job description for the GRANTS MANAGER - PROGRAM MANAGER III position at City of Stockton, CA?

Salary : $97,623.12 - $125,350.08 Annually

Location : City of Stockton, CA

Job Type : At-Will

Job Number : 0924-07048

Department : Administrative Services

Opening Date : 09 / 16 / 2024

Closing Date : Continuous

DEFINITION

MANAGEMENT OPPORTUNITY

FUTURE SALARY INCREASES :

Effective July 1, 2025, 3% Cost of Living Adjustment

INCENTIVES FOR NEW EMPLOYEES

Sign on Bonus - $2,000

40 hours of sick leave for immediate use

FUTURE INCENTIVES FOR ALL EMPLOYEES

Employees employed as of July 1, 2025 will receive a $2,000 lump sum.

FLSA STATUS : Exempt

TENTATIVE INTERVIEW DATE : To be determined by department

The City of Stockton is seeking to fill a Program Manager III - Grants Manager to serve as a process improvement leader for the centralized Grant Management Division. This position will be responsible for managing the City's grant portfolio including training, quality control, compliance, reporting, and financial accountability. This position will work collaboratively with City Departments receiving grant funding to help facilitate maximum efficiency, regular and timely reporting, and real-time reporting capabilities utilizing best practices for centralized grant management. Grant coordination duties include the identification of outside grant opportunities; communication of identified grant opportunities and key requirements to departments and / or community partners; development and maintenance of a Citywide grants tracking system; and preparation of accounting, statistical, and narrative reports on grants. The Grants Manager will be part of the City's ongoing efforts to use data to drive performance, make key decisions, and ensure compliance with applicable regulations. The Grants Manager receives direction from executive management and lead direction to departmental staff on grants activities.The City of Stockton is seeking a self-motivated and technically proficient individual with strong analytical skills and organizational abilities. They will have the ability to communicate effectively, collaborate with a wide range of individuals, and have strong interpersonal skills including supporting and motivating staff. The incumbent will need to have compelling logical reasoning skills and sound problem-solving aptitude. Experience with effective grant administration techniques, budgeting, contracting, and interpreting federal and state regulations is desired.

The incumbent will work a City of Stockton 9 / 80 schedule : 7 : 30am - 5 : 30pm Monday through Thursday; 8 : 00am - 5 : 00pm Fridays, with every other Friday off.

This is an At-Will (unclassified / unrepresented) position. Only those applicants who best fit the needs of the City will be referred to the hiring department. Applicants who fail to fully complete the online application / supplemental questionnaire or provide the required documentation (proof of education) will be subject to rejection.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under administrative direction, performs a variety of professional level duties and responsibilities for implementation of Citywide strategic programs, including operational and / or other complex analyses; performs related duties as assigned.

CLASS CHARACTERISTICS

Incumbents in this management level classification are responsible, in addition to the above, for directing and managing compliance by departments with the policies and procedures of the program(s) under the supervision of this class. Work is done under the direct authority of the City Manager or departmental senior management due to the critical nature of the policies and programs. Assignments allow for a high degree of autonomy and administrative decision making in their execution. This class is distinguished from the general administrative support classes in that the duties relate specifically to administration of specialized programs.

PRINCIPAL DUTIES (Illustrative Only)

Plans, organizes, directs, and controls programs and projects with Citywide implications; provides expert professional assistance to City management staff.

Reviews and enforces administrative policies, procedures, and operations; ensures that internal and externally imposed program requirements are met.

Develops and directs the implementation of goals, objectives, and work standards.

Supervises staff, planning, assigning, reviewing, and evaluating work; participates in the selection of staff and provides for their training and professional development.

Provides staff leadership and technical assistance to task forces, citizen advisory committees, commissions, or boards; confers with and provides technical assistance to City departments in areas of responsibility.

Prepares a variety of periodic progress and special reports related to programs and activities.

Represents the City in meetings with representatives of governmental agencies, professional, business and community organizations and the public.

Prepares recommendations for annual grant and program budgets; and / or provides input for and prepares various grant applications or annual performance report of activities.

May confer and negotiate with developers and property owners relative to the acquisition and disposition of property and improvements; may draft project contract language and performance specifications.

Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.

Performs related duties as assigned.

QUALIFICATIONS

Education / Experience :

Possession of a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration or a closely related field, or the field of the program to which assigned, and four (4) years of experience managing or supervising highly visible programs or projects with major departmental or citywide impact.

Other Requirements :

Specified positions may require possession of a valid California Class C driver's license.

Knowledge of :

Policies, principles, and resources related to the program(s) to which assigned; program monitoring and evaluation techniques;

Public administration principles, practices, and methods of administrative and organizational analysis;

Applicable federal, state, and local laws, rules and regulations;

Business computer user applications, particularly as related to data analysis and management;

Principles and practices of employee selection, supervision, training, and professional development;

Principles of grant application, proposal preparation, and monitoring and reporting techniques; and

Basic budgetary principles and practices.

Skill in :

Analyzing administrative, operational, or organizational problems and issues related to the program(s) to which assigned; evaluating alternatives and reaching sound conclusions;

Establishing, prioritizing, and implementing goals, objectives, policies, and work standards;

Planning, assigning, reviewing, evaluating, and directing the work of assigned staff;

Interpreting, explaining, and applying complex rules, regulations, policies, laws, and ordinances;

Providing technical assistance and staff leadership to City departments, boards, and commissions;

Preparing clear and concise management-level reports and correspondence;

Making persuasive oral presentations of ideas and recommendations;

Negotiating favorable contract terms for the City in assigned areas of responsibility;

Effectively representing the interests of the City in meetings with public agencies, the business community, or others outside the City;

Preparing, administering, and monitoring grant or program budgets;

Exercising sound, independent judgment within established guidelines; and

Establishing and maintaining effective relationships with those contacted in the course of the work.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent / applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent / applicant when possible.

The Process :

Only those applicants who best fit the needs of the City will be considered for this career opportunity. Applications, cover letters, and supplemental questionnaires will be reviewed and only the most qualified applicants will be referred to the Administrative Services Department.

Evidence of Bachelor's degree (unofficial transcripts / grade report / copy of diploma) required as part of the application process and must be submitted by the final filing date.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL ONLINE CITY OF STOCKTON APPLICATION. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE AND / OR FALSIFIED APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTE :

After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.

Notification and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is being received.

NeoGov.com : You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam / junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

This position is Exempt from FLSA (Fair Labor and Standards Act) and does not qualify for overtime compensation and is subject to Fair Political Practices Commission (FPPC) annual filing requirements. Please see the FPPC website, www.fppc.ca.gov, for more information.

UNREPRESENTED - MIDDLE MANAGEMENT

NOTE : Employee Benefits are subject to change and are not guaranteed. For a detailed explanation benefits currently in effect,

Application Authenticity

The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

California Driver's License

Do you possess, or are you able to obtain prior to appointment, a valid California C Driver's license?

Exempt from FLSA

I have read and understand this statement.

Education :

Do you possess a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration or a closely related field? (Note : This is a requirement; therefore, a "No" response will result in application denial.)

Proof of Education :

All applicants are required to submit proof of education (unofficial transcripts, grade report or copy of diploma that specifies conferral date) as part of the application process. Failure to submit proof of education by the final filing date will result in application denial. Documents must be submitted by the final filing date .

Please indicate how you will submit your proof of education.

Scan and attach to online application (preferred method)

Email to kim.johnson@stocktonca.gov (include Program Manager III - Grants Manager in the subject line of your email)

I do not possess the minimum required education.

ACCREDITATION

Accredited colleges or universities are those that have been examined by a third-party accrediting agency to ensure acceptable levels of quality. Accreditation ensures that a degree obtained outside of the United States is equivalent to a degree obtained within the United States.

The City of Stockton requires degrees from educational institutions that have been accredited by a national or regional accrediting agency in the United States that is recognized by the U.S. Secretary of Education and / or U.S. Department of Education as a "reliable authority as to the quality of postsecondary education."

If you have received your postsecondary education from an institution that may not be accredited in the United States, it is your responsibility to provide proof of U.S. accreditation by the closing date and time of this recruitment.

You may contact the City of Stockton Human Resources office for an illustrative list of organizations that evaluate foreign colleges.

I understand this requirement and will provide the necessary documentation if applicable.

Verification of Education :

If offered this position, you will be required to submit an "official transcript" validating your level of college education.

I understand the above and will submit an "official transcript" upon request.

Experience :

The position requires four (4) years of experience managing or supervising highly visible programs or projects with major department or city-wide impact. (Note : This is a requirement; therefore, a "No" response will result in application denial.) Does your work experience as reflected in the Work History section of this application meet the minimum qualifications for this position?

Public Agency Experience

Experience in a public agency is desirable. Please indicate professional-level public sector experience which you possess (Check all that apply) :

City

State

Federal

Transit or Special Disctrict

School District

County

Other

None

If "Other" was marked, please describe. If this does not apply, indicate N / A.

Grants Experience

Please describe your experience working with federal, state, or local grants. Please include the agency / employer where you performed these duties. If none, please answer "N / A".

Project Lead / Supervisory Experience

Lead or supervisory experience and demonstrated major project administration experience are desirable. Please describe this experience if you possess it. If none, please answer "N / A".

Financial / Grant Management Systems

Describe your experience working with financial and / or grant management computer systems. If none, please answer. "N / A".

Required Question

Salary : $97,623 - $125,350

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