What are the responsibilities and job description for the Executive Assistant to City Administrator position at City of Strafford, Missouri?
Job Summary: Performs responsible administrative and research functions for the City
Administrator’s office.
Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential duties:
- Plans and coordinates office support activities for the City Administrator’s Office.
- Performs responsible administrative and research work in the preparation of special and recurring studies and reports.
- Prepares and maintains the City Administrator’s schedule which includes independently determining priorities.
- Assists the City Administrator by handling a wide range of administrative details that are often of a complex nature and require independent judgment.
- Acts as a liaison between the city and a number of outside agencies, citizens, council members, etc. regarding city issues, programs, and special events.
- Monitors the annual budget for the City Administrator’s office.
- Composing and typing correspondence, reports, and memos.
- Assist with preparation and follow-up of meetings to include assembly, making meeting arrangements, taking, processing, and distributing meeting minutes, when applicable.
- Establish and maintain logical and accessible filing system for administrative matters.
- Greets visitor and staff members, screen telephone calls in a pleasant and congenial manner and serve them courteously.
- Utilizes appropriate computer software applications such as word processing, Excel and databases.
- Provides office management support for City Hall, as needed.
- Effectively perform as a member of the team.
- Perform other tasks and duties as assigned.
Essential Functions, Qualifications, Knowledge, Skills, and Abilities (KSA’s) for Employment: An employee in this class must have the following knowledge, skills, and abilities upon application:
Knowledge:
- Standard administrative and clerical procedures and systems.
- Knowledge of primary functions and formats for correspondence, reports, records, and files for assigned department.
- Computer software used within department to include but not limited to Microsoft Word, Excel, and Access.
Skills:
- Strong written and oral communications and relational skills.
- Establishing and maintaining effective working relationships with other staff, elected officials, and members of the public.
- Following and relaying complex oral and written instructions, policies and procedures.
- Operating a variety of office equipment, including computer terminal, printer, calculator, Fax, typewriter, and copier.
- Typing 60 wpm NET.
- Maintaining a logical and accessible filing system. Composing and writing correspondence, forms, and memos.
Abilities:
- Lifting no more than 25 pounds; lifting items above head; stooping and bending.
- Mentally analyze a situation, solve problems, and make decisions under pressure in area of responsibility.
- Read and understand written instruction and communicate information and ideas in clear and concise written form.
**This position description is a general guideline for work behavior and is not intended to be a
comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a
contract of employment. The contents of this position description may be changed without
notice, and employment may be terminated by either party, at will.
Job Type: Full-time
Pay: $20.32 - $28.85 per hour
Work Location: In person
Salary : $20 - $29