What are the responsibilities and job description for the Deputy Treasurer (Part-Time) position at City of Suffolk?
Under general supervision, fulfills financial, customer service, administrative, and clerical work in the City Treasurer's Office. Work involves accepting payments for real estate, personal property, and state income taxes, issuing dog licenses, bicycles licenses, and deposits from other City departments. Employee is responsible for balancing daily receipts and researching accounts, as needed. Employee must exercise independent judgment and initiative.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Posts and reconciles real estate payments. Totals and balances daily transactions. Summarizes cashier work into cash report and posts to the general ledger. Perform research through data bases to issue tax liens for delinquent taxes, including DMV, VEC and Accurint systems. Provide customer service including telephone inquiries, posting of taxpayer payments, process payments from other departments. Balancing daily cash transactions and depositing funds to the bank. Prepare and submit DMV withholding data to the DMV for placement of vehicle stops for delinquent taxes also release these blocks when necessary. Open and sort all incoming mail, during tax periods prepare mail for processing by lock box system also coordinate returned items from lock box and make sure that data balances. Accepts personal property and real estate tax payments over the counter and through the mail. Accepts deposits from other City departments; balances cash daily and prepares daily worksheets. Coordinates the "lockbox" seasonally. Researches accounts and makes adjustments, as necessary. Posts and balances accounts. Files all receipts of daily work.
Performs other related duties as required.
Graduation from high school and 1 to 2 years of experience in accounting clerical work; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Requires a valid driver's license. Enrollment and participation in Treasurers’ Association’s Master Governmental Deputy Treasurer (MGDT) program is required.
*Applicants MUST include a cover letter, resume, and writing sample with their application.*
**For the writing sample, an example of a professionally-written (typed) document that does not exceed one page in length will be sufficient. This can be actual or hypothetical work that has been performed.**
- Knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions.
- Knowledge of arithmetic.
- Knowledge of state and local tax regulations, policies and procedures.
- Knowledge of terminology used within the department.
- Knowledge of office accounting methods and procedures.
- Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
- Ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from supervisors.
- Ability to read billing statements, account records, reports, etc. Requires the ability to prepare correspondence, reports, forms, etc., using proper format.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
- Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to understand government accounting terminology.
- Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; and to determine percentages and decimals.
- Ability to inspect items for proper length, width and shape.
- Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.
- Ability to use a variety of popular office machines, including a computer terminal, calculator and facsimile machine.
- Ability to organize and effectively process and maintain tax records and files, and prepare reports from them. Is able to analyze and record information and to balance figures.
- Ability to verify documents and forms for accuracy and completeness.
- Ability to understand and follow oral and written instructions.
- Ability to type accurately at a moderate rate of speed.
- Ability to exercise independent judgment, discretion and initiative in completing assignments and in dealing the general public.
- Ability to establish and maintain effective working relationships with other employees and the general public.
Salary : $20 - $31
