Business Services Specialist - PT

This position is primarily responsible for Accounts Payable through the warrant process and will assist the Finance Department in providing the general public with prompt and accurate information pertaining to City services. An individual in this role may be expected to perform administrative work including compiling, recording, and filing of daily information, data entry, phone calls, answering emails, performing basic accounting skills, and more.

This position is part-time working approximately 25 hours per week. 

• Receive, organize, enter invoices, and disperse payments by check or credit card (P-Card).
• Generate general billing invoices for the city.
• Assist with Payroll and complete Committee Payroll reports monthly.
• Create and maintain vendors in operating software.
• Manage the municipal finance line and finance e-mail inboxes.
• Aids all internal departments by answering questions regarding payments and warrants.
• Maintain cash receipting and Certificate of Liability papers.
• Open and distribute mail, and process all out-going mail.
• Provide prompt and accurate information to general public, residents, and contractors pertaining to the Finance Division, the City Assessor’s Office, the City Clerk’s Office, and the Building Inspection Division.
• Maintain cash drawer and process payments from customers for licenses, permits, general billing, taxes, and miscellaneous cash receipts.  
• Assist the finance department with answering questions related to invoices, billing, payments, and other associated items.  Research and resolve payment and cash deposit discrepancies.  
• Assist with municipal tax collection processes
• Generate correspondence and related information for mass mailings.  Assemble the proper material and maintain records for follow-up.
• Assist with scanning and filing of City documents into the City’s records management software.

OTHER JOB FUNCTIONS

• Provides coverage for City Hall main counter as needed.
• Assist with ordering supplies and business cards for the City.
• Performs related duties as assigned.

High School Diploma with two years of clerical or customer service experience. Training or coursework in bookkeeping, accounting, or business preferred; or any equivalent combination of training and experience which provides the following knowledge, ability and skills:

Knowledge of	Knowledge of Microsoft Office suite applications and comfort working with various software including financial software, spreadsheets, databases, and word processing.
Ability to	Ability to work autonomously, in team/collaborative environments, and cross-functionally with other departments/divisions. Strong attention to detail and the ability to manage projects and prioritize tasks. Ability to establish and maintain relationships with diverse populations at all levels of the organization, outside vendors/client representatives/peers and the public, and ability to relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Skill in	Requires skill in listening, critical thinking, problem analysis and problem solving; written/verbal communication skills; ability to tailor the message, context, and mode of communication to the audience Must possess skill in monitoring one’s own work to ensure quality, accuracy, and thoroughness; sound judgment in recognizing scope of authority; commit to innovation and continuous process improvement, and work collaboratively within the organization.

NECESSARY SPECIAL REQUIREMENTS

• Experience within a Finance Office, Clerk’s Office, or Assessor’s Office, is preferred
• Ability to work extended and flexible hours.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
• The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, and crawl.
• The employee must occasionally lift and/or move up to 25 pounds. 

The above is intended to describe the general content of the requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Salary : $25 - $26