RECREATION: Temporary Assistant Recreation Services Coordinator - Youth and Teen Programs

Salary : $32.75 Hourly

Location : Sunnyvale, CA

Job Type : Casual

Job Number : 24-00173

Department : Library and Recreation Services

Opening Date : 09 / 26 / 2024

Closing Date : Continuous

Description

CASUAL ASSISTANT RECREATION SERVICES COORDINATOR

PAY RANGE : $31.65 PER HOUR

20-25 HOURS / WEEK

Note : Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30). Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).

This position will be based out of the Recreation Building on the Community Center Campus, in the Recreation Services Division of the Department of Library and Recreation Services.

Essential Job Functions

May include, but are not limited to, the following :

• Assist in the planning, organizing, marketing, implementing and evaluating community service and / or recreation programs in after school, camp, pre-school, teen leadership or STEAM programs.

Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials.

Acts as liaison to community organizations and schools within assigned program area.

Assists with the training and supervision of assigned casual or contract staff.

Assists with the recruitment of casual staff.

Assists with the scheduling of casual staff.

Assists with curriculum / lesson plan building for after school, camp and pre-school.

Develops and prepares reports, correspondence and documentation.

Communicate effectively, both orally and in writing to assist participants, co-workers and the public.

Prepare activity plans, maintains program files and records and assist with program reports.

Work independently and as a team member, recognize and set priorities and meet deadlines.

Provide excellent customer service.

Other duties as assigned.

WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education and Experience :

The minimum qualifications for education and experience can be met in the following way :

An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation / leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND One year of experience in recreation programs or other community-based services with some lead or supervisory experience.

Knowledge of :

Common recreational and social needs of various populations and age groups.

Principles and practices of program, service and / or facility operations, including the methods and techniques of evaluation and budgeting.

Basic mathematics.

Office methods, procedures, software, and equipment.

Principles of customer service

Ability to :

Assist in recruiting, training, and coordinating the work of casual part-time and volunteer staff and program participants.

Learn policies and regulations related to assigned program area.

Willingness to : Work irregular hours or shifts, and on nights, weekends, or holidays when needed.

Desirable Qualifications :

Licenses / Certifications :

Possession and continued maintenance of a valid class C CA driver's license and a safe driving record OR the ability to supply alternate transportation as approved by the appointing authority.

Application and Selection Process

If you are interested in this opportunity, please submit a completed application and responses to the supplemental questions to the Department of Human Resources.

City application forms, completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training, education, experience and / or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume." Applications may be submitted online through the City's employment page; go to Sunnyvale.ca.gov, Search : Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.

SELECTION PROCESS

Applications competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education.Qualified applicants will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand, HR Technician at : fbrand@sunnyvale.ca.gov or 408-730-3015 for recruitment updates.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any candidate selected by the hiring department will be required to submit proof of their education (i.e., copy of the diploma or college / university transcripts). If the candidate earned a degree from a college or university outside the United States, they must have their education records evaluated by a credential evaluation service. Candidates may utilize any third-party agency for the evaluation. To find agencies that provide this service, you can search 'education equivalency verification' or similar online. A conditional job offer will not be made until the education has been evaluated and the evaluation results submitted.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Jesus Raygoza, Recreation Services Manager, at 408-730-7398 or by email to For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email :

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and / or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV / AIDS related medical condition, genetic characteristics and / or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary of Sunnyvale's Employees Association

California Family Rights Act) Rights and Obligations

Instructions for completing the supplemental questionnaire :

This supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The supplemental information that you provide will be evaluated along with your completed application. In answering the question(s), be as specific as you can. Some questions may include multiple parts Please make sure to address each part of each question in the supplemental questionnaire below.

Note : qualifying experience and education history must be reflected on the job application form.

Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position.

Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read these instructions for completing the supplemental questionnaire and in accordance with these instructions, I understand that written responses to the supplemental question(s) listed below are required, in order to evaluate my qualifications for this position and for my application to be considered complete.

Additionally, I certify that I have completed the following supplemental questionnaire on my own; the answers accurately reflect my training, education and experience; and, I understand that my responses are subject to verification.

Do you have an Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation / leisure, hospitality management, human services, public administration, education, social work or a related field?

If you answered "yes" to the question above, please describe your specific field of study and degree below. If you answered "No" to the question above, please indicate N / A below.

Do you have one year of experience in recreation programs or other community-based services?

If you answered "yes" to the question above, please describe your experience below. Please include 1) the agency or company you worked for and) your job title, 2) how long you worked with the agency or company, and 3) the specific duties you were responsible for. If you answered "No" to the question above, please indicate N / A below.

Do you have some lead or supervisory experience?

If you responded yes to the previous question, describe your experience supervising, leading, and / or assigning work to staff. If you do not have this experience, please enter N / A in the space below.

Please describe your experience interacting with the public and / or providing Customer Service. In your response, please include what you find rewarding or challenging about this work.

Required Question

Salary : $32 - $33