What are the responsibilities and job description for the Procurement Specialist position at City of Sunrise?
NATURE OF WORK
This classification involves specialized technical work for procurement of services and products for the City in a centralized purchasing operation. An employee in this position reviews requisitions; prepares bid documents; analyzes bid responses; deals with Requests for Proposal/Requests for Qualification committees; prepares purchase orders and contracts; and works with finance on clearing up discrepancies. This position also maintains vendor records, conducts site visits, and completes surveys.
ESSENTIAL JOB FUNCTIONS
- Purchases commodities and services that are unique because of their complexity and highly technical characteristics such as construction projects for utility water and wastewater renovation and various other construction projects.
- Prepares and issues bid documents; posts solicitations on website; prepares complex specifications and contracts; and provides administrative support for the purchase of commodities and services of a complex and highly technical nature.
- Prepares complex bids by developing proper specifications, bid format, vendor lists, and usage data.
- Conducts assigned research; develops recommendations as to usage, purchasing feasibility, and for contract placement.
- Processes emergency requests in an expeditious manner in accordance with established policies and procedures.
- Interviews vendors as to product suitability to fulfill City requirements, introduction of new technology, and cost saving techniques.
- Oversees work of assigned buyers; assigns work and adjusts workload on the basis of volume, urgencies, or absenteeism; and provides direction and instruction as to interpretation of specifications.
- Analyzes bids and recommends awards.
- Performs analysis for the determination of vendor and item selection and the preparation of the final purchase order.
- Reviews, analyzes, and resolves complex and highly technical purchasing problems and transactions.
- Creates contract documents; routes for execution; maintains contracts; and issues contract changes.
- Tracks project management; conducts site visits with contractors; processes purchase order requests.
- Maintains files on bids, contracts, and vendors/vendor W-9s.
- Attends meetings and conferences representing purchasing interests for the designated areas of responsibility.
- Makes recommendations regarding administrative policies and procedures.
- Utilizes a computerized automated procurement system.
- Completes required surveys.
- Performs related work as required.
EDUCATION
- Graduation from an accredited college or university with a Bachelor's Degree
- Bachelor's degree in Business Administration, Public Administration, Economics, Finance or a closely related field preferred
- PROOF OF HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
EXPERIENCE AND TRAINING
- Considerable progressively responsible professional experience in a centralized private sector or government procurement operation handling complex related assignments.
- Professional experience involving procurement with construction projects
- Professional certification highly desirable (Please submit proof of certification with application):
- Certified Public Procurement Officer (CPPO)
- Certified Professional Public Buyer (CPPB)
- Certified Purchasing Manager (CPM)
- Municipal or county government experience preferred
- Proficiency with Microsoft Word and Excel required
- Experience with Tyler Munis, highly preferred
PHYSICAL REQUIREMENTS
Physical:
- Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty pounds.
Work Environment:
- Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions.
Sensory:
- The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of standard procurement and recording practices.
- Knowledge of market factors such as availability, sources of supply, trends regulations, pricing structures, grades, and qualities that impact the procurement of assigned commodities.
- Knowledge of construction management and systems dealing with change orders.
- Knowledge of governmental purchasing methods and procedures in the purchase of diversified commodities, services, and the administration of contracts.
- Knowledge of computers and computerized purchasing systems.
- Knowledge of office practices, procedures, and equipment used in a large-scale purchasing operation.
- Skill in using Office and department software.
- Ability to apply specialized procurement methods (life cycle costing, request for proposals, request for statement of qualifications, CCNA, etc.) and to maintain proper control and information records.
- Ability to make effective purchases utilizing the most appropriate procurement method and to resolve associated problems.
- Ability to review and comprehend highly technical and complex specifications and to prepare specifications that fulfill the City’s requirements and allow for adequate competition.
- Ability to competently function in a centralized automated procurement system including the use of PC word processing and spreadsheet applications.
- Ability to exercise judgment in interpreting state statutes, department and City policies, rules, and regulations.
- Ability to establish and maintain effective working relationships with senior City management, officials of other City department, representatives of private organizations, and the general public.
- Ability to plan operations and to analyze procurement costs effectively in the interest of efficiency and economy.
- Ability to analyze complex procurement problems in a professional manner and resolve them independently by exercising good judgment and tact.
- Ability to prepare and submit reports.
- Ability to establish and maintain professional working relationships with City officials, general employees, industry professionals, and the general public.
- Ability to communicate effectively and persuasively, both verbally and in writing.
- Ability to deal with competing priorities and varied responsibilities.
- Ability to work efficiently and effectively to develop win-win solutions.
- Ability to evaluate the impact of alternative courses of action and evaluate circumstances of an innovative, new or unprecedented nature.
Salary : $74,028 - $104,600
