Legal Secretary I (Citizen Review Board)

The City of Syracuse Citizen Review Board is currently looking for qualified candidates for the position of Legal Secretary I.

***Equal Opportunity Employer***

~~Women and Minority Applicants are encouraged to Apply~~

THIS IS A COMPETITIVE CIVIL SERVICE POSITION. APPOINTMENT WILL BE MADE ON A PROVISIONAL BASIS UNTIL THE EXAM RESULTS ARE POSTED. YOU MUST BE REACHABLE FOR PERMANENT APPOINTMENT.

City of Syracuse residency is required and must be maintained for employment.

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for the performance of secretarial functions and routine legal clerical tasks designed to assist a staff of attorneys in the Law Department, a Legal Division, or the District Attorney’s Office. An employee in this class prepares and types confidential legal documents including briefs, petitions, motions, orders, opinions, notices, and other legal correspondence. The work is performed in accordance with general instructions regarding objectives, policies, and procedures. Supervision is not a function of this class. General supervision is received from an attorney or administrator. Does related work as required.

TYPICAL WORK ACTIVITIES

· Open new case files and enter information on the master case list.

· Input case related data into IAPRO.

· Draft acknowledgement and receipt letters to complainants.

· Create Monthly Hearing Availability Calendar for Board members.

· Draft letters to complainants and witnesses when hearing has been scheduled.

· Draft No Hearing letters to Complainants and Officers.

· Review Common Council Agenda regularly to determine the need for a representative from the Citizen Review Board (CRB) needs to attend based on discussions related to public safety and the Syracuse Police Department (SPD).

· Review the CRB website weekly to ensure the website is updated appropriately with meeting minutes, agendas, member terms, biographies, and outreach activities and materials.

· Answer the telephone, take messages, and inform the Administrator of all calls received. Maintain a log of the nature of the calls received for the CRB and other departments.

· Greet all visitors that come to the CRB office and inform the Administrator of all visitors. Maintain a log of the discussions with all visitors.

· Check the CRB mailbox, process the incoming mail with the date stamp and maintain a mail log.

· Maintain a daily log for all requests for complaints.

· Schedule appointments for the public to come in and file complaints in the CRB office, residence, or any other location.

· Draft enclosure letters to request medical records from hospitals, correctional facilities, and clinics.

· Follow-up on medical record request.

· Review Court Dockets related to cases involving the SPD in State, Federal, and Circuit Courts.

· Review news outlet media publications related to the CRB and SPD.

· Review and Update the CRB Social Media pages to reflect meetings, outreach events, etc. Maintain the necessary/required media logs.

· Maintain the CRB email account and advise Administrator of emails received, etc.

· Review letters drafted by Administrator for typographical and grammar errors.

· All other duties that are requested to assist with the daily functions of the CRB Office.

MINIMUM QUALIFICATIONS

Promotion:

A. Three (3) years of permanent competitive class status in the title of Typist I in the District Attorney’s Office or the Law Department; or,

B. Two (2) years of permanent competitive class status in the title of Typist II in the District Attorney’s Office or the Law Department.

Open Competitive:

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s Degree in Secretarial Science or a closely related field and one (1) year of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents; or,

B. Three (3) years of work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in a legal environment; or,

C. An equivalent combination of education and experience as described in A or B.

Special Note:

Possession of a Paralegal Certification will be deemed equivalent to one (1) year of work experience, or its part-time equivalent, in a legal environment.

The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. If you have a disability for which you wish special accommodation to be made, contact the Department of Personnel at One Park Place at 300 S. State St., 7th FL at 448-8780. If provisional appointment candidate will be required to take NYS Civil Service exam, pass and be reachable.

Job Type: Full-time

Pay: $48,800.00 - $51,800.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you a resident of the City of Syracuse? If not, are you willing to relocate within 6 months of your hire date?

Work Location: In person

Salary : $48,800 - $51,800