Records Compliance Manager

The City of Syracuse (Department of Police) is currently looking for qualified candidates for the position of Records Compliance Manager.

***Equal Opportunity Employer***

~~Women and Minority Applicants are encouraged to Apply~~

THIS IS A COMPETITIVE CIVIL SERVICE POSITION. APPOINTMENT WILL BE MADE ON A PROVISIONAL BASIS UNTIL THE EXAM RESULTS ARE POSTED. YOU MUST BE REACHABLE FOR PERMANENT APPOINTMENT.

City of Syracuse residency is required and must be maintained for employment.

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for a variety of administrative and managerial functions in the operation of the Information Management Section of a department. Under general supervision of an administrative supervisor, an employee in this class is responsible for the effective administration, management and planning of activities in the areas of records retention, general office management, procedural system design and implementation, data processing and grants administration. This is an important administrative and managerial position. Work also involves analyzing, designing and implementing management systems to improve work flow, supervision and management of professional and support staff and some budget administration. Work is performed with considerable leeway for independent action and judgment. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Supervises the Information Management Section for a Department including all staff and records;

• Performs management studies to analyze work flow, file maintenance, record and data keeping systems, reporting procedures and related activities in order to develop and implement model systems which will improve the overall operation of the department;

• Provides personnel management by recruiting and interviewing candidates, selecting appropriate candidates, assigning and reassigning staff responsibilities, monitoring work progress and product, evaluating work performance, and handling personnel problems;

• Monitors assigned budget and purchasing status to review expenditures, maintains control over surpluses and shortages, recommends transfers to cover shortages and to discern potential budgeting problems in order to provide effective budget management for the office;

• Responsible for responding to all FOIL requests;

• Analyzes the section’s current and future needs and develops ideas and systems to effectively and economically eliminate problems and inefficiencies and to organize and routinize procedural, record keeping and information systems;

• Assures compliance with all legal records retention and destruction rules;

• Researches, compiles and edits monthly reports on crime statistics;

• May participate in grant writing initiatives;

MINIMUM QUALIFICATIONS

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Baccalaureate Degree and two (2) years of full time administrative level work experience, (or its part time equivalent), one (1) year of which must have been in records management, or;

B. Six (6) years of full time administrative work experience, (or the part time equivalent), one (1) year of which must have been in records management.

C. An equivalent combination of training and work experience as outlined in A & B.

The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. If you have a disability for which you wish special accommodation to be made, contact the Department of Personnel at One Park Place, 300 S. State St., 7th FL at 315-448-8780 or Personnel@syr.gov.

Job Type: Full-time

Pay: $58,550.00 - $62,800.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you a resident of the City of Syracuse? If not, are you willing to establish residency within six (6) months of your date of hire?

Work Location: In person

Salary : $58,550 - $62,800