Senior Procurement Specialist

Salary : $68,000.00 - $85,000.00 Annually

Location : City of Tamarac, FL

Job Type : Full-time

Job Number : 00541

Department : Financial Services

Division : Procurement

Opening Date : 11 / 18 / 2024

General Statement of Job

The City of Tamarac has an exciting opportunity available for a Senior Procurement Specialist. We are looking for someone enjoys

a dynamic workforce and generous benefits.

If you have experience in procurement and construction, and want to showcase your skills and knowledge apply today!

Performs routine and complex professional activities coordinating purchasing and contracts functions for the city. Work involves the acquisition of materials, supplies, equipment, services, and vendors and contractors, ensuring overall city compliance with the internal policies and procedures, state statutes, and grant requirements for assigned procurements, coordinates operations, conducts analyses, and assists with administering established policies, procedures, and process improvements.

Work is performed independently under general supervision with moderate latitude in the use of initiative and independent judgment. Position typically requires processing and interpreting of less clearly defined issues. Reports to the Procurement and Contracts Manager.

Essential Job Functions

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Staff may also perform other duties as assigned.

Develops and analyzes Invitations to Bid (ITB), Request for Proposals (RFP), Request for Letters of Interest (LOI), and other forms of solicitations as appropriate.

Determines and / or recommends appropriate methods of solicitation and receives and reviews specifications; analyzes received bids and proposals to determine most responsive and lowest responsible bidder; facilitates formal meetings with vendors and department personnel regarding solicitation issues and evaluations; consults with department personnel regarding selection and award process and presides at meetings regarding bid protests and awards.

Participates in contract development, review, and administration; ensures compliance with laws, regulations, and the city's insurance and bonding requirements; prepares correspondence related to contract negotiation, modification, and termination; performs cost analyses pertaining to simple and moderately complex contracts / procurement types.

Establishes and maintains vendor relationships, liaising with secured vendors and contractors on behalf of city departments and to monitor performance of contracted procurement providers; performs value analysis as requested.

Provides technical advice on procurement issues, contract compliance, and city procurement policies and procedures; prepares and conducts presentation on a variety of procurement topics as assigned.

Implements and administers technologies to improve the effectiveness and efficiency of internal customer service and cost management.

Assures maintenance of all records and requirements for financial and contract file maintenance and tracking; records and monitors information and data related to procurement and contracts.

Assists in the development of procurement policies and procedures and the preparation, administration, and monitoring of assigned budget areas.

Represents the Procurement and Contracts Manager in their absence, and as assigned.

Adheres to all city and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.

Maintains quality communication and interaction with all city personnel, representatives from external organizations, and the public to maintain good will toward the city and to project a positive city image.

Demonstrates behaviors that support the City's Vision and Values.

Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergency to meet the city's obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event.

Establishes and maintains effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Pay and Bargaining Status

This is an exempt position pursuant to the Fair Labor Standards Act based on the executive and administrative exemptions and is paid by salary, issued bi-weekly. This position is excluded from the collective bargaining agreements between the City of Tamarac and the Federation of Public Employees and between the City of Tamarac and the Local 3080, Metro-Broward Professional Fire Fighters, IAFF.

Minimum Qualifications

Bachelor's degree in business or public administration, or related field required; supplemented by two (2) years of governmental purchasing experience, including development and / or administration of public bidding and contracts; or an equivalent combination of education, certification, training and / or experience.

Must have experience in the use of an automated procurement system and working with various computer software programs.

Required Certifications and Licenses

May be required to possess and maintain a valid State of Florida Driver License and the ability to travel independently from one city location to another or to offsite location / s.

National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities.

PREFERRED QUALIFICATIONS

Three (3) years of governmental purchasing experience in a substantial operation, including for large complex construction projects, and administration of public bidding processes and contracts; designation as a Certified Professional Public Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC) and / or a NIGP Certified Procurement Professional (NIGP-CPP) by the National Institute of Governmental Purchasing Certification Commission.

NOTE : Job description, minimum qualifications, and the standards required to perform the essential functions are detailed in the official job description. The City of Tamarac is a drug-free workplace. Recommended candidates must pass a pre-employment drug screening prior to appointment, as appropriate. An eligible veteran or spouse of veteran shall receive preference in the selection process as provided for in the Florida Statutes. To obtain veteran's preference, a candidate MUST submit a copy of a DD-214, Certificate of Discharge, or Statement of Eligibility with their application.

FIRST REVIEW : November 29, 2024. Subject to closing at that time, or when sufficient number of applications are received.

What is your highest level of education?

• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree or greater
• None of these

How many years experience do you have in governmental Purchasing to include development and / or administration of public bidding & contracts?

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing these supplemental questions, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration.

All employees are expected to be available and work, as assigned in preparation of, response to, or recovery from a hurricane, tropical weather event or other emergency to meet the City's obligation to remain operational before, during and after the event. Do you acknowledge and understand?

Tell us how many years experience you have in using automated procurement systems.

Please list any certification you have possess.

Required Question

Salary : $68,000 - $85,000