Capital Projects Manager

General Statement of Job

Performs complex professional activities managing a variety of city maintenance and Capital Improvement Projects (CIP). Work involves planning, reviewing project design, bidding, permitting, executing renovation and new construction projects. Manages multiple projects of varying scope and complexity in various phases of development including design, bid and selection of contractors, permitting and construction, inspection, and project close-out and warranty administration.

Position typically supervises employees and schedules day-to-day work activities to provide optimum efficiency and productivity. Position requires the ability to apply a wide application of principles, theories, and concepts to the assigned function or business area. Reports to the Director of Public Services or designee.

Essential Job Functions

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Staff may also perform other duties as assigned.

Leads the planning and specification development for capital improvement projects and suggests alternative plans as appropriate.

Reviews and approves bid and contract documents for land development and improvement projects.

Assists in the development, preparation, and monitoring of the city’s Capital Improvement Project Budget.

Formulates and evaluates short- and long-range strategies for improving or modifying Public Services operations to meet increasing public services requirements.

Prepares and coordinates bid advertisements; develops and distributes plans and specifications; facilitates pre-bid and pre-construction conferences; evaluates bids; and prepares agenda items for award of contracts.

Receives, reviews, prepares and/or submits a variety of reports, documents, forms, and records including but not limited to, engineering plans and specifications, technical reports, bonds, insurance documents, soil reports, utility tests, permits and applications, purchase requisitions, personnel and legal documents, expenditure and accident reports, and miscellaneous technical documents and correspondence.

Represents the department at City Commission and other internal and external meetings when required; responds to public concerns and complaints and takes corrective action, consulting with the Director where necessary.

Directs the professional development and training of department personnel ensuring they are properly inducted, oriented, and trained.

Participates in selection committees of consultants, such as architects, engineers, and other professionals; works with procurement personnel during contract negotiations to ensure the City’s best interests and construction management needs are met.

Prepares front end documents and technical specifications for bids, attends pre-bid meetings, reviews bids and makes recommendations of preferences for selection of contractors; prepares project scopes, specifications and project timelines, prepares City Commission agenda items for contract award recommendations, change orders, and construction management.

Conducts meetings with consultants, contractors, user departments and personnel to ensure all parties understand and agree to their specific areas of responsibility during both the pre-construction and construction phases of a project.

Assures administrative requirements of assigned projects including but not limited to, project schedules and milestones, material procurement, permit procedures and related paperwork, and processing of purchase requisitions; works with internal and external jurisdictional organizations and local drainage districts to ensure that permits and plan approvals are secured prior to construction and Certificates of Occupancy and Final Certifications are secured prior to the completion of construction.

Conducts and/or coordinates on-going field reviews of projects in the construction phase; monitors adherence to project schedule, safety requirements, and proper construction techniques; handles and assists staff with field conflicts and unusual or difficult solutions to construction conditions and complex problems; works with project inspectors as required ensuring contract compliance and quality of work.

Monitors contractor activities, drawings, submittals, costs, and overall performance; approves and denies, within limits of authority, contractors change orders as necessary; makes determination with consultants and contractors when project has achieved substantial and final completion.

Establishes or adheres to standards and procedures for substantial completion and final acceptance inspections and reviews inspections; assists in the final determination of project completion and recommends final acceptance on behalf of the City; reviews projects for positive and negative features for the benefit of future projects.

Coordinates with the Financial Services Department to ensure that contractor and consultant payment requests are verified against actual costs, field inspection reports and performance of work has been completed, prior to payment processing; ensures that design and construction expenditures are in conformance with approved funds.

Administers policies for warranties; ensures close-out documents and manuals are provided; receives complaints during the warranty period and delegates assignments for correction; consults with subordinates on solutions to problems during warranty periods that are not the responsibility of the contractor and must be resolved by means outside the original contract; imposes liquidated damages when necessary.

Gathers and analyzes complex data for reports including but not limited to, budget analysis and efficiency and productivity studies; determines areas of impact to improve the department’s effectiveness and organizational systems and procedures regarding maintenance and CIP.

Responds to the public’s inquiries and questions using the City’s response tracking system; may resolve a variety of issues and complaints per established standards and protocols; responds to public records requests.

Attends evening and/or weekend meetings and events based on organizational responsibilities and requirements.

Adheres to all City and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.

Maintains quality communication and interaction with all City employees, representatives from external organizations, and the public to maintain goodwill toward the city and to project a positive City image.

Demonstrates behaviors that support the City’s Vision and Values.

Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergencies to meet the city’s obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event.

Establishes and maintains effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.

Supervisory Responsibilities
Reviews and evaluates work methods and procedures and meets with management staff to identify and resolve problems.

Assesses and monitors workload; identifies opportunities for improvement and implements changes.
Selects, trains, motivates, and evaluates staff; provides or coordinates staff training; works with staff to correct deficiencies; makes recommendations regarding discipline and termination.

Pay and Bargaining Status
This is an exempt position pursuant to the Fair Labor Standards Act based on the executive, professional and administrative exemptions and is paid by salary, issued bi-weekly. This position is excluded from the collective bargaining agreements between the City of Tamarac and the Federation of Public Employees and between the City of Tamarac and the Local 3080, Metro-Broward Professional Fire Fighters, IAFF.

Minimum Qualifications

Bachelor's degree in construction management, structural or civil engineering, or related field; supplemented by five (5) years of progressive responsible experience in the planning, design, and construction of engineering and architectural projects, including at least two (2) years of managing such projects of varying complexity; or an equivalent combination of education, certification, training and/or experience.

Required Certifications and Licenses
Must possess and maintain a valid State of Florida Driver License and the ability to drive a city owned vehicle per established policies, procedures, and safety guidelines.

National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities.

PREFERRED QUALIFICATIONS
Five (5) years of managing infrastructure and construction projects in the public sector and designation as a Certified Construction Manager (CCM) or licensure as a Professional Engineer (PE) or General Contractor by the State of Florida and credentialed as a LEED Accredited Professional (AP) Green Business Certification Inc. (GBCI) or Project Management Professional (PMP).

NOTE: Job description, minimum qualifications, and the standards required to perform the essential functions are detailed in the official job description. The City of Tamarac is a drug-free workplace. Recommended candidates must pass a pre-employment drug screening prior to appointment, as appropriate. An eligible veteran or spouse of veteran shall receive preference in the selection process as provided for in the Florida Statutes. To obtain veteran’s preference, a candidate MUST submit a copy of a DD-214, Certificate of Discharge, or Statement of Eligibility with their application.

FIRST REVIEW OF APPLICATIONS: APRIL 4, 2025. Subject to closing at that time, or when sufficient number of applications are received.