Management Assistant I/II+

MANAGEMENT ASSISTANT I/II

This recruitment is open until filled with a first review date in two (2) weeks on March 6, 2025.

Annual Salary Range:

Level I: $71,063 up to $94,514

Level II: $80,458 up to $107,009

This position is part of a flexible classification. Qualified candidates may be hired at either level based on their experience, education and training as determined by the hiring authority.

The City of Tempe offers a comprehensive benefits package including:

• 13 Paid Holidays, 1 Personal Day, up to 8 hours Winter Holiday Leave
• Vacation Accrual starts at 9.33 hours/month. Higher monthly vacation accrual rate may be available with prior ASRS service.
• Sick Leave Accrual; 8 hours/month
• Medical, Dental and Vision Benefits
• Wellness Program Discount on health premiums
• Medical Reimbursement Program; $56/month
• Tuition Reimbursement; $6,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution
• Position is eligible for 16 hours of additional Paid Leave

To view the employee benefit summary, please visit:

Employee Benefit Summary

Department:

Strategic Management and Innovation

Job Type:

Full-Time Regular

Schedule:

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Job Number:

RC#902270

DESCRIPTION

The City of Tempe is an award-winning and nationally recognized organization for its practices as a national model for an innovative modern government. This position works within the fast-paced Strategic Management and Innovation Office. This position provides organizational support and program management for complex work on a wide variety of high-profile municipal programs such as Tempe’s Wastewater BioIntel Program, TempeStat: Vision Zero, and the City Council’s annual Performance-Led Budgeting Strategy Tool for Aligning Resources for Tempe (ST.A.R.T.).

Duties include, but are not limited to the following:

• Establish and implement schedules, policies, and systems for program and office operations.
• Prepare comprehensive and timely budget documents; prepare, revise, and administer annual budget and capital improvement programs; prepare cost estimates for budget recommendations and submit justification for budget items; monitor and control expenditures; advise managers and other administrative personnel on budget problems, policies, and procedures.
• Develop communications on a variety of platforms for presentations, facilitations, meeting notes, summaries and a variety of publications.
• Manage office operations and administration, including document management and submissions for public presentations and formal Council action.
• Prepare comprehensive administrative, operational, statistical and data illustrated reports or manuals for use by internal and/or external stakeholders.

MINIMUM QUALIFICATIONS

Work Experience:

Level I:

Requires one (1) year of full-time administrative experience, preferably in a public agency.

Level II:

Requires two (2) years of full-time administrative or program management experience, preferably in a public agency. Some supervisory experience is preferred.

Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year). The sum of an applicant’s full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.

Education:

Both Levels:

Requires the equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration or degree related to the core functions of this position. A master’s degree is preferred.

The term “equivalent” means that directly related work experience exceeding the required work experience will substitute in equal time increments for college-level education, for example: one year of additional directly related work experience will substitute for one year of college education (30 credit hours).

ADDITIONAL REQUIREMENTS

Applicants considered for this job classification must pass the following:

• Criminal history background investigation

ESSENTIAL FUNCTIONS

For a complete list of City of Tempe job descriptions go to:

Job Descriptions | City of Tempe, AZ

This position is FLSA Exempt which means employees are not eligible for overtime compensation and/or compensatory time.

Employees in this position are represented by the Tempe Supervisors’ Association (TSA).

EQUAL EMPLOYMENT OPPORTUNITY: The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276. Requests should be made as early as possible to allow time to arrange the accommodation.