What are the responsibilities and job description for the Acquisitions Supervisor-Limited Duration position at City of Tigard, OR?
Overview
OUR PURPOSE
At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.
OUR VALUES
At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.
Examples of Duties
The Tigard Public Library seeks an Acquisitions Supervisor for our Technical Services team. The ideal candidate is a detail-oriented, knowledgeable library professional with excellent supervisory skills who loves being organized, is adept at navigating technology, and has strong written and verbal communication skills.
In this leadership role, the Acquisitions Supervisor will provide service to the community by ensuring timely access to library materials through procurement, accurate record-keeping, and data analysis. The Acquisitions Supervisor will be responsible for the direct supervision of two part-time staff members, and will serve as a member of the Library’s Person in Charge team. This position is a two-year limited duration assignment.
- Procures library materials, including creating purchase orders, placing orders, processing invoices and updating databases with acquisition and vendor information.
- Develops and provides reports for manager and collection development staff review.
- Assists with the transfer and reconciliation of expenditure data between Integrated Library System and the City’s financial software systems.
- Interacts with vendors to ensure timely and accurate procurement and delivery of library materials.
- Tracks and monitors expenditures of library materials.
- Supervises, trains, and evaluates performance of assigned Technical Services staff members.
- Serves as a member of the Library’s Person in Charge team.
Knowledge, skills, and abilities:
- Knowledge of basic principles and procedures of fund accounting and public agency budgeting.
- Knowledge of purchasing principles, procedures, applicable Federal, State, and local laws, codes, and regulations.
- Ability to supervise, select, train, motivate, and evaluate the work of staff.
- Ability to prepare reports and analyze data.
- Knowledge of record keeping procedures and basic mathematical principles.
- Ability to use word-processing, spreadsheet, and Integrated Library System (ILS) software programs.
- Excellent written and verbal communication skills.
- Excellent in-person and over the phone customer service skills.
Minimum Qualifications
- Bachelor's degree in related field; AND
- Two (2) years of experience in library support services; AND
- One (1) year of mentor, lead, or supervisory experience.
Supplemental Information
Union Representation: not applicable for this job.
Important: This position is limited duration and ends on June 30, 2027.
Schedule: This position is 40 hours per week (1 FTE) Monday-Friday, 8:30am-5pm. Schedule may be adjusted periodically for trainings or for other operational needs.
How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.
IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.
ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation
