What are the responsibilities and job description for the Confidential Executive Assistant- IT Department (Limited Duration) position at City of Tigard, OR?
Overview
OUR PURPOSE
At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.
OUR VALUES
At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.
Examples of Duties
- Oversee and manage the Director’s email inbox, ensuring confidentiality and high-priority messages are identified, categorized, and addressed promptly.
- Proficient in Microsoft Office applications, with a strong emphasis on SharePoint for collaboration, document management, and workflow optimization.
- Manage department payments while developing sustainable, long-term financial workflows to ensure accuracy, efficiency, and compliance with department policies.
- Develop and implement long-term sustainable practices to evaluate and address ongoing operational needs, ensuring efficiency, scalability, and future readiness.
- Please review the Confidential Executive Assistant job classification for additional details about this job.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
- Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework or specialized training in business or secretarial science AND
- Five (5) years of administrative assistant, executive assistant, office management, or related experience or two (2) years of experience equivalent to Senior Administrative Specialist at the City of Tigard.
Supplemental Information
Union Representation: not applicable for this position.
Important: This position is limited duration and will end on June 30, 2026
Schedule: This position is Monday-Friday 40 hours per week Some flexibility in hours and some remote work opportunities available.
How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date.
IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.
ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation
