What are the responsibilities and job description for the Procurement Analyst II position at City of Titusville, FL?

Salary : $23.02 - $38.00 Hourly

Location : Titusville, FL

Job Type : Full-Time

Job Number : 24-12236

Department : Support Services - 1701

Opening Date : 12 / 18 / 2024

Closing Date : 1 / 31 / 2025 5 : 00 PM Eastern

FLSA : Exempt

Bargaining Unit : N / A

JOB SUMMARY

Procurement Analyst II (Sr 5% ) May be considered if experience, education and experience are shown.

Highly responsible procurement work to develop, manage, and administer formal solicitations and contracts of commodity and service, and construction projects utilizing various formal solicitation types, including price quotes, Invitation to Bid (ITB), Request for Proposals (RFPs), and Request for Qualifications (RFQs). Reports to the Purchasing & Contracts Administrator.

ESSENTIAL JOB FUNCTIONS (ILLUSTRATIVE ONLY)

Administer and manage formal solicitations (ITB, RFP, RFQ) for procurement of goods and services.
Oversee the full procurement process, including initiation, bid preparation, contract negotiation, and contract closeout for a variety of general services, equipment, commodities, and minor construction projects.
Ensure compliance with municipal and government procurement standards and audit procedures.
Coordinate and manage the requisition and purchase order processes in alignment with procurement policies and procedures.
Negotiate contracts and prices with vendors and modify contracts as needed.
Prepare and review specifications, scopes of work, and pricing requirements for procurement projects.
Perform analytical tasks, including reviewing, evaluating, and resolving procurement-related issues.
Utilize intermediate Excel spreadsheet skills to create, format, and track procurement data and reporting.
Elicit and gather necessary information from stakeholders, demonstrating strong writing and problem-solving abilities.
Oversee inventory coordination, maintenance, and tracking control processes.
Prepare clear, concise written reports and make recommendations for actions based on procurement findings.
Maintain strong interpersonal and communication skills, working effectively with vendors, contractors, and internal teams.
Perform other duties as assigned or as necessary to support the procurement function.

KNOWLEDGE, ABILITIES, AND SKILLS

A foundation of basic knowledge, such as may have been gained through a business associates baccalaureate program or its equivalent in experience, training and study. Buyer level or above certification in purchasing from a nationally recognized purchasing association is highly desirable. Knowledge required includes :

Knowledge of formal advertising and negotiated bid procedures sufficient to obtain specialized services or commodities for the City. This includes skill in techniques to negotiate contract prices and terms with contractors.

Ability to learn department procedures / duties, and ability to learn City policies.

Knowledge of required clauses and special provisions, to plan and carry out the procurement and to recommend award.

Knowledge of sources of supply and characteristics of specific industries sufficient to identify potential suppliers, assure adequate competition, and evaluate bid responsiveness and responsibility of the bidders.

Knowledge of price analysis sufficient to review contractor proposals and bids, and to perform analyses using previous price history, commercial price lists, market prices, or other methodologies to assure reasonableness of prices.

Knowledge of purchasing principles, methods, and procedures, including legal requirements governing City purchases as defined in City Charter and Florida Statutes.

Knowledge of the operation of a personal computer. Skilled in word processing and spreadsheet software applications (e.g. Microsoft Office software programs).

Construction procurement experience is preferred.

Ability to work independently and as part of a team.

EDUCATION & EXPERIENCE

Bachelor's degree from an accredited college with course work in business or public administration, economics, marketing, or related field required. Must have a minimum of one (1) year of experience in purchasing; Government purchasing experience is preferred. A combination of education and experience may be considered. Four (4) years of direct experience may be substituted for a bachelor's degree. Additional qualifying education and / or experience which provides the necessary knowledge, skills, and abilities may be substituted on a year for year basis.

Certification as a Certified Professional Public Buyer (CPPB) is preferred.

Microsoft Office Specialist Certification (SharePoint, Word, Excel) is desired

SPECIAL REQUIREMENTS

Possession of a valid Florida Operator's license with an acceptable driving record.

During occasions of local emergencies this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. The Incident Commander and the employee's department Head will make the determination as to who will be required to work.

PHYSICAL REQUIREMENTS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Requires exerting up to 25 pounds of force occasionally, and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additional physical abilities required :

Visual Acuity : Have visual acuity to operate motor vehicles, include close vision, distant vision, color vision, depth perception, and the ability to adjust focus.

Speaking : Expressing or exchanging ideas by means of the spoken English word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Ability to communicate verbally both in person and over the phone.

Talking : Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Hearing : Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.

Sitting : Ability to sit for extended periods of time.

Standing : Particularly for sustained periods of time.

Kneeling : Bending legs at knee to come to a rest on knee or knees.

Stooping : Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Reaching : Extending hand(s) and arm(s) in any direction.

Walking : Moving about on foot to accomplish tasks.

Mental Acuity : Ability to make rational decisions through sound logic and deductive processes.

Feeling : Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

Grasping : Applying pressure to an object with the fingers and palm.

Handling : Picking, holding, or otherwise working, primarily with the whole hand.

Repetitive Motion : Substantial movements (motions) of the wrist, hands, and / or fingers.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.

The City of Titusville is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City of Titusville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

E.O.E. The City of Titusville prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Acknowledged and accepted :

Name & Date

Complete Benefits Package for Full-Time General Employees

Health, Dental, Vision Coverage :

Active 1st of the month after completions of 2 full months of service.

Retirement Savings :

401A ( up to 4% match of base pay with City contribution)

457B

Retirement :

City employees become enrolled in the Pension Plan from the first day of employment

Life Insurance :

2x base salary, rounded to next $1,000 city paid (additional optional life insurance plan available)

Holidays :

9 days per year

2 floating holidays per year (after 6 month probationary period has been completed)

Vacation Leave :

80 hours / year, increases 88 hours / year after second year and then in two year increments.

Vacation leave credit may be accumilated to a maximum of 120 hours in addition to that authorized in an anniversary year.

Sick Leave :

8 hours allowance accumulated for each month of service completed.

Bereavement Leave

Vacation Buyback Program

Sick Leave Donation Program

Incentive Pay

Family Friendly :

Flexible hours and schedules to accommodate employee and City needs

Employee Recognition :

Annual performance feedback

Employee of the Month recognition

City Employee of the Year recognition

Annual Employee recognition event

Well Being :

Annual Health Access Program

Comprehensive Wellness Program

Employee Health & Wellness Facility (shared with Brevard County)

Membership discount (Parrish)

Community Programs / Classes (Parrish partnership)

Wellness Portal (Aetna)

Wellness Education (Lunch & Learn)

Employee Assistance Program (EAP)

Employee Health Clinic (for enrolled employees and dependents)

Discounts through Tickets at Work

Tuition Reimbursement :

Employees may be reimbursed for approved tuition requests for grade received :

A=100%

B= 75%

C= 50%

Reimbursement does not include books, student activity fees, etc.

Full-time employment with the City of Titusville qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check website for details.

Do you have a bachelor's degree from an accredited college with course work in business or public administration, economics, marketing or a closely related field?

Please describe your years of experience in procurement.

Less than 1 year of experience

1-2 years of experience

3-4 years of experience

5 or more years of experience

I understand that I must successfully pass a background check related to this position prior to any offer of employment or promotion.

This position requires that you possess a valid Driver's License and have a satisfactory driving record. Failure to provide your driver's license number will prevent us from considering your application. Please confirm your driver's license number by entering it below :

Required Question

Salary : $23 - $38

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