What are the responsibilities and job description for the Legal Secretary position at City of Titusville?
JOB
JOB SUMMARYThis is a highly responsible secretarial and administrative position working for the City Attorney and Assistant City Attorney. Performs duties related to all aspects of a general law office, including administrative, clerical, and paraprofessional responsibilities. Incumbent must deal effectively and tactfully with the public and all levels of City employees. Position requires application of independent judgment and familiarity with City's operation and its policies and procedures.
EXAMPLE OF DUTIES
Files all legal documents and pleadings. Researches property information (liens etc.). Reviews and copies court records for exhibit purposes, assists the City Attorney in litigation preparation and the filing and collection of City liens.Types and finalizes ordinances and resolutions for the City and accompanying reports for the Council.Schedules and maintains calendar to include hearings, proceedings, depositions, mediations and including attendance at city's local board meetings and legal conferences. Schedules staff meetings as well as meetings with outside entities.Maintains general departmental and litigation files. Opens and closes new files as appropriate. Maintains open and closed file logs. Archives files. Keeps files up to date and accurate. Maintains original documents.Performs administrative/clerical duties including updating legal books and periodicals, processing invoices, and monitoring the department's budget.Drafts routine memos or cover letters.Answers telephone calls and responds to inquiries.Performs related work as required.KNOWLEDGE, ABILITIES, AND SKILLSKnowledge of the operations and functions of a general law office. Knowledge of business English spelling and basic accounting. Knowledge of the principles and practices of office management.Ability to interpret rules, regulations, and policies and to use independent judgment in making decisions in accordance with established precedent. Ability to establish and maintain effective working relationships with employees and the public. Ability to type, take and transcribe shorthand and/or the ability to transcribe materials using recording devices, i.e., Dictaphone according to the requirements of the hiring department.Skill in the use of standard office equipment and MS Office Suite software on personal computer equipment.
SUPPLEMENTAL INFORMATION
Type 45 wpm and be able to transcribe material using recording devices, i.e. Dictaphone. PHYSICAL REQUIREMENTSThe work is generally sedentary to light and may require exerting up to 50 pounds of force occasionally, and up to 10 pounds frequently to move objects. Additionally, the following physical abilities are required: Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces.Fingering: Dexterity, primarily with fingers, as in picking, pinching, or typing.Grasping: Applying pressure with the whole hand.Handling: Picking, holding, or otherwise working, primarily with the whole hand.Hearing: Ability to hear and understand at normal speaking levels with or without correction.Kneeling: Bending legs at knee to come to a rest on knee or knees.Lifting: Ability to frequently lift and move objects.Mental Acuity: Ability to make rational decisions.Pushing/Pulling: Ability to occasionally move objects up to 50 lbs.Reaching: Ability to extend hand(s) and arm(s) in any direction.Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.Speaking / Talking: Ability to communicate clearly, accurately and concisely through speech.Standing: Ability to stand for sustained periods of time.Stooping: Ability to bend body downward and forward by bending spine at the waist.Visual Acuity: Ability to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, operating motor vehicles; including color, depth perception, and field vision.Walking: Ability to move about on foot to accomplish tasks, particularly for long distances and to move from one work are to another.During occasions of local emergencies this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. The Incident Commander and the employee's department Head will make the determination as to who will be required to work.Acknowledged and accepted: _____________________________________________________________Name & Date
JOB SUMMARYThis is a highly responsible secretarial and administrative position working for the City Attorney and Assistant City Attorney. Performs duties related to all aspects of a general law office, including administrative, clerical, and paraprofessional responsibilities. Incumbent must deal effectively and tactfully with the public and all levels of City employees. Position requires application of independent judgment and familiarity with City's operation and its policies and procedures.
EXAMPLE OF DUTIES
Files all legal documents and pleadings. Researches property information (liens etc.). Reviews and copies court records for exhibit purposes, assists the City Attorney in litigation preparation and the filing and collection of City liens.Types and finalizes ordinances and resolutions for the City and accompanying reports for the Council.Schedules and maintains calendar to include hearings, proceedings, depositions, mediations and including attendance at city's local board meetings and legal conferences. Schedules staff meetings as well as meetings with outside entities.Maintains general departmental and litigation files. Opens and closes new files as appropriate. Maintains open and closed file logs. Archives files. Keeps files up to date and accurate. Maintains original documents.Performs administrative/clerical duties including updating legal books and periodicals, processing invoices, and monitoring the department's budget.Drafts routine memos or cover letters.Answers telephone calls and responds to inquiries.Performs related work as required.KNOWLEDGE, ABILITIES, AND SKILLSKnowledge of the operations and functions of a general law office. Knowledge of business English spelling and basic accounting. Knowledge of the principles and practices of office management.Ability to interpret rules, regulations, and policies and to use independent judgment in making decisions in accordance with established precedent. Ability to establish and maintain effective working relationships with employees and the public. Ability to type, take and transcribe shorthand and/or the ability to transcribe materials using recording devices, i.e., Dictaphone according to the requirements of the hiring department.Skill in the use of standard office equipment and MS Office Suite software on personal computer equipment.
SUPPLEMENTAL INFORMATION
Type 45 wpm and be able to transcribe material using recording devices, i.e. Dictaphone. PHYSICAL REQUIREMENTSThe work is generally sedentary to light and may require exerting up to 50 pounds of force occasionally, and up to 10 pounds frequently to move objects. Additionally, the following physical abilities are required: Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces.Fingering: Dexterity, primarily with fingers, as in picking, pinching, or typing.Grasping: Applying pressure with the whole hand.Handling: Picking, holding, or otherwise working, primarily with the whole hand.Hearing: Ability to hear and understand at normal speaking levels with or without correction.Kneeling: Bending legs at knee to come to a rest on knee or knees.Lifting: Ability to frequently lift and move objects.Mental Acuity: Ability to make rational decisions.Pushing/Pulling: Ability to occasionally move objects up to 50 lbs.Reaching: Ability to extend hand(s) and arm(s) in any direction.Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.Speaking / Talking: Ability to communicate clearly, accurately and concisely through speech.Standing: Ability to stand for sustained periods of time.Stooping: Ability to bend body downward and forward by bending spine at the waist.Visual Acuity: Ability to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, operating motor vehicles; including color, depth perception, and field vision.Walking: Ability to move about on foot to accomplish tasks, particularly for long distances and to move from one work are to another.During occasions of local emergencies this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. The Incident Commander and the employee's department Head will make the determination as to who will be required to work.Acknowledged and accepted: _____________________________________________________________Name & Date
