What are the responsibilities and job description for the Records Specialist position at City of Tomball?
Job Description
Job Description
The City of Tomball is accepting applications for a Records Specialist. This position will process Texas Public Information Act Requests (TPIA); organize, manage, and coordinate the City Secretary's Records Management Program; and provide administrative support to the City Secretary's Office.
ESSENTIAL JOB FUNCTIONS :
Provide information for public regarding open records and laws.
- Scan all pertinent office documentation, index, file, organize physical and digital files and assist with records retention.
- Define and categorize records according to their accessibility and relevance to retention and use in consultation with the City Secretary
- Ensure all files and data are protected.
- Responsible for the care and organization of storage facilities and equipment; including keeping a map designating records locations, tracking storage capacity, and keeping stock of associated supplies; and production of files or records upon request.
- Respond to complex customer services inquiries through answering telephone calls, e-mails or face-to-face communication, direct calls and inquiries to appropriate personnel.
- Assist with destruction of records under the Texas State Library Retention Schedules; programs and events; and ordering of supplies.
- Assist with election duties (includes some evening and weekend hours).
- Provide general clerical support for the department.
- Report family violence data to the State.
- Establish and maintain a variety of office and Department files.
- Perform a variety of special studies and prepares reports.
- Check letters, reports, records, and other items for accuracy, completeness, and compliance with established standards.
- Functions as a notary public
- Ensure Records Management Software compliance.
- Participate in TLETS and juvenile audits.
- Other duties as assigned.
QUALIFICATIONS :
SALARY :
Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.
Job Posted by ApplicantPro
Salary : $41,808 - $62,712