ADMINISTRATIVE ANALYST (POLICE DEPARTMENT)

Salary : $6,850.13 - $8,746.40 Monthly

Location : Torrance, CA

Job Type : Permanent Full-time

Job Number : 24081330

Department : POLICE

Opening Date : 09 / 11 / 2024

Closing Date : Continuous

DESCRIPTION

WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT

IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.

The City of Torrance is recruiting for an Administrative Analyst to be part of the Torrance Police Department Team!

The Torrance Police Department mission is to preserve public safety and quality of life within the City of Torrance, to respond effectively to the changing needs of the community, and to promote mutual respect between the Police Department and the people we serve.

The Department

The Torrance Police Department has been proudly serving the community of Torrance for over 100 years. Known for its low crime rates, the City of Torrance consistently ranks amount the safest cities in the nation! Joining the Torrance Police Department will give you the opportunity to be part of a progressive, professional law enforcement agency that spans an area of 22 square miles and serves more than 147,000 residents. The Torrance Police Department strives to remain at the forefront of policing by providing our officers with the latest in public safety equipment and technology , and by providing our officers with the best law enforcement training available.

For a detailed job description,

The Division (Professional Standards)

The Professional Standards Division, under the Administrative Bureau of the Torrance Police Department, is responsible for the following goals and objectives :

Goals

• Provide full, clear, and accurate disclosure of all relevant information on issues affecting the Department, the law enforcement profession, the public, or the public's interest.

Develop, administer, and maintain methods and measures to ensure adherence to policy and training standards.

Include community-oriented policing and problem solving principles in research, planning, and training efforts.

Administer the Department budget to ensure consistency with the City's Strategic Plan and accepted law enforcement practices.

Meet or exceed POST and STC training requirements.

Objectives

Timely completion of research projects.

Strive to achieve basis research goals and criteria of objectivity, impartiality, accuracy, validity, and reliability.

Confer with other Divisions on issues affecting Department policy and procedure and distribute analytical reports for review and comment.

Employ appropriate research methodologies and propose solutions that are practical and cost-effective.

Provide opportunities for the community to participate in the planning and policy-making process.

Identify, clarify, and consider community values, needs, interests, and goals within the scope of the research and planning processes.

Closely oversee the Department's budget.

Ensure the Department's payroll is completed accurately an timely.

Process purchasing requests in a timely manner.

Compliance with POST and STC training mandates.

Continually monitor and upgrade law enforcement training as necessary to reflect new information, case law, ideas, techniques, and other areas of concern or interest within the police training community.

Strive to achieve basis training goals and criteria that are ongoing, realistic, and verifiable.

Provide high quality, professional, in-house training to address POST CPT requirements.

Orient training efforts to reflect the Focus-Based Policing philosophy.

Develop and implement regular auditing protocols for ensuring policy and training compliance.

The Position (Professional Standards)

The Administrative Analyst for the Professional Standards Division will be responsible for the following :

The Administrative Analyst works under the supervision of the Administrative Sergeants and supports management / supervisory staff with problem resolution, research and data compilation and report preparation; performs related duties as required.

The principle duty of the Administrative Analyst is school / seminar application processing which encompasses the following functions :

Conducts studies and surveys, and produces reports, written and oral, recommending appropriate courses of action.

Prepares written correspondence, agenda items, documents and presentation material.

Experience with tracking and analyzing operational trends.

Conduct data collection and analysis.

Manages POST EDI portal for training records and requirements.

Compute, interpret and compliance statistics.

Additional Duties include :

The Administrative Analyst will be responsible for preparing for and attending the State and Federal Advocacy Council Committee Meetings.

The Division (Services)

The Services Division is comprised of the Police Property & Evidence Facility, the Torrance Type I Jail Facility, Court Liaison Detail, and Building and Fleet services. The Services Division supports mission-critical functions and operations of the Police Department, to include : the operational readiness of the police marked and unmarked fleet; maintaining the daily security of property booked as lost, found, recovered, and for safekeeping; and the operation of the Torrance jail facility that is used a short-term facility to incarcerate people in various stages of the criminal justice system.

The Position (Services)

The Services Administrative Analyst supports the Services Division under the department's Support Services Bureau. The Administrative Analyst is responsible for liaising with the General Services Department on vehicle fleet matters and coordinating with the Fleet Service Manager to address vehicle fleet issues and opportunities. The Administrative Analyst in the Services Division is a key position that has an active role in the analysis and reporting of the police department fleet; research and interpretation of data impacting key performance indicators; and management of special projects to achieve a dependable and high-functioning fleet.

Responsibilities include and are not limited to :

Coordination of vehicle fleet support services including maintenance, fueling, cleaning, and vehicle selection and preparation to meet department expectations.

Identify and initiate quality improvement processes; resolve fleet-related conflicts.

Conduct ongoing analysis of vehicle utilization, employee demand and quality control, and develop department communication to enhance program services and revenues.

Determine fleet program effectiveness, making recommendations to management to achieve related departmental goals and objectives.

QUALIFICATION GUIDELINES

Education and Experience

Any combination of education and experience that provides the required knowledge and skills would be acceptable. A typical way to obtain the knowledge, skills and abilities would be :

A Bachelor's Degree from a college or university in Public Administration, Business Administration, or a related field AND at least one (1) year of related professional experience.

Two (2) years of related college course work AND four (4) years of progressively responsible administrative or analytical experience.

Successful candidates will possess the following :

Have the ability to work independently and as part of a team.

HOW TO APPLY & EXAM PROCESS

Interested candidates must submit an online application and supplemental questionnaire at

Application submissions will be accepted on a continuous basis until the position is filled.

First review of the applications will be those received by Monday, September 30, 2024. If a sufficient number of qualified applications are received by the first review date, there is a possibility that the recruitment may close at that time.

Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process which will consist of the following components :

Exam Component Exam Weight Tentative Date

Written Exam 30% Tuesday, October 8, 2024

Performance Exam 30% Thursday, October 17, 2024

Oral Interview 40% Thursday, October 17, 2024

Examinations will be conducted on a periodic basis depending on the needs of the City and the number of applicants.

Candidates must pass a thorough background investigation to be considered for hire. The background investigation will include job and personal references, arrest records, credit history, use of controlled substances, medical evaluations, and a polygraph.

SPECIAL NOTES

Visit to find out more information about our community.

The City of Torrance Conflict of Interest Code requires that employees in this classification file an annual Financial Disclosure Statement. Information about this requirement may be obtained from the City Clerk's office.

Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 no later than five (5) business days before the test date.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

City of Torrance Inclusion Statement

The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.

The City is an equal opportunity employer and works toward building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and / or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!

BENEFIT SUMMARY FOR TORRANCE PROFESSIONAL AND SUPERVISORY ASSOCIATION (TPSA)

Note : Not all benefits listed may be applicable to all positions with in the unit. Please refer to the MOU for specifics.

Health, Dental, Vision and Life Insurance (sec. 4.1)

Effective 1 / 6 / 19, the City's monthly contribution for health insurance is as follows :

Employee Only Employee 1 Employee 2 or more

Full Time 597.68 1140.36 1595.96

Part- time

hired prior to 1 / 1 / 08) 484.21 912.20 1249

Part-time

hired after 1 / 1 / 08) 356.16 619.92 828.82

The City's monthly contribution for vision insurance is $3.33

The City's monthly contribution for dental insurance is $33.71 / EE only and $67.42 / EE 1 or more

The City provides a Cash In-Lieu payment of $400 per month for eligible full-time employees for as long as the employee opts-out of medical coverage

City provides a $50,000 life insurance policy

Premium / Certification Pay (sec. 3.2)

Varies by position and assignment. Please see section 3.2 for further information.

Educational Incentive Program (Sec. 3.3)

Building Inspection Supervisors : 4% of base pay for ICC certificate in one of the certified areas. (Additional 2% for each additional certificate, up to max of 12%).

Failure to maintain certification results in loss of 2% for each year's delay of recertification.

Disability Insurance (sec. 4.1)

Employee receives 2 / 3 base pay after elimination period (14 consecutive days for STD and 180 consecutive days for LTD)

Retirement (sec. 4.2)

PERS 2@55

Employees hired prior to 11 / 09 / 2010, City pays 7% EPMC

Employees hired on or after 11 / 09 / 2010, pay 7% EPMC

PERS 2@62

New members" hired on or after 1 / 01 / 2013, pay (50%) of normal cost with three year average final compensation.

Deferred Compensation (sec 4.3)

Eligible to participate in a voluntary 457 plan. Required participation in Retirement Health Savings Plan (RHSP). Upon retirement or separation from City : 600 sick and 300 vacation will be deposited in RHSP.

Sick Leave / Personal Leave (sec. 4.5)

Accrue 6 hours per month

Maximum Accrual : 600 hours.

Holidays (sec. 4.6)

13 paid holidays for all classifications except Sr. Librarian - (New Year's Day, Martin Luther King Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, day after Thanksgiving, Christmas Eve, Christmas Day & New Year's Eve).

Paid holidays for

Vacation / Annual Leave (sec. 4.7)

Accrual rate per month) :

Years 1 -2 : 6.55 hours; Years 3 - 4 : 7.88 hours; Years 5 - 9 : 10.55.hours; Years 10 - 20 : 13.90 hours; Years 21 - 24 : 15.22 hours; Year 25 : 15.88 hours

Maximum Accrual : up to the amount earned over the preceding 36 months

Bereavement Leave (sec. 4.8)

Up to three (3) working shifts with pay per death (Additional 2 work shifts for deaths that occur out of state or in excess of 300 miles

Family-School Partnership Leave (Sec. 4.10)

40 hours (max 8 hours per month) unpaid per calendar year (employees may use accrued vacation or comp time)

Uniform Allowance (Sec. 4.14)

500 voucher : Animal Control Supervisor, Police Operations Supervisor, Forensic Identification Specialist, Senior Forensic Identification Specialist and Forensic Supervisor (payable in September of each year).

250 voucher : granted twice (2) per calendar year for Transit Supervisor

Night Shift Differential (sec. 5.3)

5% over base pay when ½ or more of the shift is worked after 4 : 00 p.m.

7 ½% when ½ or more of the shift is worked after midnight

Sr. Librarian - 10% above average base hourly when ½ shift is worked after 3 : 00 p.m.

Safety Shoes (Sec. 6.4.B)

Allowance of $125 each 6 months of employment (paid June and December), for those required to wear safety shoes.

The following supplemental questions will be used to evaluate your qualifications for the position for which you are applying. Resumes are encouraged but will NOT be used in lieu of the application or supplemental questions. Please read each question carefully and provide a thorough and complete response. Do NOT state "see resume" or "see application" to respond to any of the following questions. FAILURE TO RESPOND TO QUESTIONS MAY BE CONSIDERED AN INCOMPLETE APPLICATION AND MAY NOT BE CONSIDERED FOR FURTHER PROCESSING. Do you understand the foregoing?

I UNDERSTAND that I am required to describe IN DETAIL my qualifying experience in the Work Experience Section of my application. In addition to including my qualifying experience, I UNDERSTAND that I should list ALL JOBS, regardless of duration, including part-time jobs, military service and any volunteer experience during my entire work history. I UNDERSTAND that when providing my work history, ALL DATES should be UPDATED, starting with my most recent job. I UNDERSTAND that answers that I provide to the supplemental questions should be reflected in the Work Experience Section of my application. I UNDERSTAND that if I am currently employed by the City of Torrance, I MUST provide my appropriate job classification / title and provide a description of my duties in the Work Experience Section of my application. I have read these statements in their entirety and understand them completely and to their fullest.

What is your highest level of education completed?

Do you possess a Bachelor's degree in Public Administration, Business Administration, or a related field?

If you have a Bachelor's degree in a field other than Public Administration or Business Administration, please indicate your field of study.

How many years of progressively responsible administrative or analytical experience do you possess?

Please indicate each of the following areas in which you have experience. (Check all that apply)

For questions 8-10 as part of your response include the position(s) in which you performed these responsibilities in this area, name of the employer(s) and number of years / months you performed the duties. If you have no experience, please indicate N / A. 8. Describe your experience in preparing detailed staff reports for presentations to boards, councils and committees including the nature of the presentations and your role in creating and presenting them.

Provide an example where you had to analyze data, provide recommendations on the data, and communicate the technical information in a way other staff or stakeholders would understand.

Briefly describe your experience with analyzing an existing process where your recommendations resulted in modifications to a policy or standard operating procedures. Include in your answer the extent of your participation and the area of analysis such as staffing, facilities, equipment, cost analysis, productivity, inventory, etc.

What level of knowledge do you have of the procurement process, including drafting requests for proposals (RFPs), the competitive binding process, contracts, and negotiating terms?

The current vacancies for Administrative Analyst in the Police Department are in the Professional Standards Division and the Services Division. Select the box next to the Division(s) that you are interested in working.

Required Question

Salary : $67