What are the responsibilities and job description for the Office Assistant II - Building Department position at City of Troy Michigan?
Office Assistant II
Building Department
Starting $43,680-$47,840 per year
Maximum rate $53,562
Per current MAP* contract
Excellent medical, vision, and dental coverage effective date of hire.
Retirement plan includes 401a and Health Savings Plan with employer contribution.
Under the direction of the Building Official, execute and administer the process of building permits, plan reviews, temporary certificates of occupancy (TCO), and certificates of occupancy (CO) as submitted or requested by applicants.
DUTIES
- Review and disseminate residential plan review documents.
- Communicate and resolve all matters with residential applicants.
- Set up meetings.
- Assist at the front counter and model excellent customer service skills, tact and professionalism when responding to inquiries including but not limited to residential and small permits, online applications, certificates of occupancy, Fire Alarm permits, Fire Suppression permits, MEP permits, and building permit processes & requirements. Receive, issue, and file all permits including roofs, sheds, fences, pools, generators and similar items.
- Receive, issue, and file all permits including roofs, sheds, fences, pools, generators and similar items.
- Enter and correlate data on BS&A, OnBase, excel control sheets, share drives and other systems, as required/requested by the Building Official.
- Coordinate with the Fire Department, Engineering, Assessing, Planning and other departments, for the building permit and inspections process.
- Answer Freedom of Information Act requests.
- Update all medicinal marijuana caregiver licenses; coordinate and communicate with the Clerk's office.
- Follow up with the Fire Department, Engineering, Assessing, Planning and other departments as requested for the final recommendation for certificates of occupancy and temporary certificates of occupancy for commercial & residential developments.
- Generate certificates of occupancy and temporary certificates of occupancy and obtain necessary signatures from the Building Official.
- Communicate and collaborate with all relevant individuals on all commercial projects.
- Perform other duties as assigned.
REQUIREMENTS
- High school graduate or GED equivalent.
- Two (2) years of full-time work experience performing administrative support and/or clerical duties.
- Effective verbal and written communication.
- Proficient in Microsoft Office, specifically Outlook, Word and Excel and computer/software programs related to position (i.e. BS&A, OnBase).
- As a condition of employment, the successful candidate must pass a pre-employment physical and drug screen (including marijuana).
PREFERENCES
- Bachelor degree from an accredited four-year college or university.
- Familiar with current Michigan Residential Code (MRC) and Michigan Builders Code (MBC), Local Zoning Ordinance and City of Troy Code.
- One (1) year of full-time work experience in a municipal or state building department environment.
HOURS Monday - Friday; 8:00AM - 4:30PM
EVALUATION PROCESS
TYPE WEIGHT
Interview 100%
APPLY Applications are available at www.troymi.gov/jobopenings
*The Michigan Association of Police (MAP) bargaining unit represents this position. There may be contract language which could impact the selection process.
AN EQUAL OPPORTUNITY EMPLOYER: The City of Troy is committed to providing equal opportunity employment to all applicants. The City of Troy will consider all qualified applicants for employment regardless of race, religion, color, sex, sexual orientation, gender identity or expression, height, weight, marital status, national origin, age, disability, or veteran status or any other basis protected by federal and law.
Salary : $43,680 - $47,840
