Administrative Assistant - part-time

ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Assistant

The Administrative Assistant utilizes a variety of computer applications to provide support to various City departments, all the while maintaining confidentiality of sensitive information. The Administrative Assistant has a wide range of duties; providing information and assistance both in person and over the phone, issuing permits and licenses, composing and preparing various documents, filing and records maintenance, maintaining schedules for use of City facilities, and providing assistance with Ridgelawn Cemetery purchasing. Below is a summary of duties:

• Answers phones and greets visitors, provide information and assistance.
• Provide administrative support to various City departments
• Maintain confidentiality on all sensitive information
• Issue burning permits, animal licenses, and provide information as needed
• Collect mail on a daily basis
• Compose, edit, and proofread a variety of documents
• Assist with filing and records maintenance
• Assist with scheduling rental of City facilities
• Perform notary services
• Plan, coordinate, and assist with special events and activities as directed
• Assist with Ridgelawn Cemetery functions

·

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

• High school diploma or equivalent
• Valid Minnesota Drivers license
• One year or more of related experience

Necessary Knowledge, Skills, and Abilities:

• Thorough knowledge of office practices and procedures
• Skill and proficiency in operating computers
• Proficient with Microsoft products including Word and Excel
• Working knowledge of Quicken
• Ability to operate various equipment, including copier, fax, adding machine
• Excellent verbal and written communication skills
• Ability to perform general clerical work requiring a high degree of accuracy
• Ability to deal confidently and effectively with members of the public
• Ability to research and analyze data, determine alternatives, and make recommendations
• Basic knowledge of City operations, policies, and ordinances
• Ability to work independently, with only general direction
• Ability to multi-task and prioritize deadlines

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a modest amount of physical effort involving many types of movement such as lifting, bending, and twisting. The employee will sit for several hours of the day, will use hands to operate office equipment, and may at times be required to stoop, kneel, squat, bend, and crouch. The employee will occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be working inside. Travel, consisting of short trips, may be required for banking and mail collection and delivery.

NOTE: The City of Truman is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A complete job description is available at City Hall.

TO APPLY

Submit an application for the City of Truman along with your resume. An application can be obtained from City Hall by calling 507-776-7951, or can be found at www.trumanmn.us, under the Residents tab, FAQ's. Applications accepted until position filled.

Job Type: Part-time

Pay: $20.30 - $25.82 per hour

Expected hours: 18 – 30 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $20 - $26