What are the responsibilities and job description for the SENIOR MUNICIPAL COURT CLERK position at City of Trussville?
Senior Court Clerks perform advanced clerical support such as completing and certifying legal documents, conducting research, reviewing financial information, and facilitating communication between parties. Employees oversee courtroom operations to ensure compliance of court activities, rulings, and reporting. Senior Court Clerks direct the clerical and financial record-keeping activities of Court Clerks to ensure the efficient and correct execution of court orders, directives, and policies. Work is completed in an office or courtroom, and employees in this job class report to a higher-level Court Clerk.Acts as a liaison between the municipal court and the public by receiving, recording, and responding to citizens’ complaints, requests, and questions by providing general information on court cases (e.g., court dates, fees, and fines), retrieving and reviewing case files and other records and assisting defendants with completing required forms.
Collects and posts bonds, restitution, fines, and court costs as ordered by the Municipal Judge and pursuant to Rule 20 of the Alabama Rules of Judicial Administration.
Conducts research and performs other duties in preparation for Court.
Maintains paper and electronic filings systems for legal records, documentation, and correspondence.
Performs the duties of Magistrate pursuant to Rule 18 of the Alabama Rules of Judicial Administration.
Assists the Judge during Court proceedings by recording rulings, managing physical and electronic copies of case information, and providing information and assistance to defendants to ensure that applicable laws, rulings and procedures are followed.
Processes traffic cases after Court by entering information and documents into the case management software (i.e., electronic filing) and attaching physical case documents with the hard copies of the case to ensure cases heard by the Judge are updated, rulings are recorded, and any fees paid are documented.
Engages in activities designed to ensure professional development, awareness of developments in the field and knowledge of relevant practices, rules, laws, policies and/or guidelines.
Maintains AMCCMA and NCIC certifications by completing required annual education credits and training.
Responds to emails from attorneys regarding notice of appearance and motions ensuring that the case file is updated accordingly.
Maintains departmental communication by answering departmental phone lines or emails, tracking internal communications, and maintaining schedules or calendars.
Manages the payment review docket, including but not limited to issuance of Failure to Appear notices, warrants, and suspensions.
Such other duties as assigned by the Presiding Judge.
Preferred Qualifications:
Certification of Court Clerk/Magistrate by the Alabama Administrative Office of Courts (AOC)
Collects and posts bonds, restitution, fines, and court costs as ordered by the Municipal Judge and pursuant to Rule 20 of the Alabama Rules of Judicial Administration.
Conducts research and performs other duties in preparation for Court.
Maintains paper and electronic filings systems for legal records, documentation, and correspondence.
Performs the duties of Magistrate pursuant to Rule 18 of the Alabama Rules of Judicial Administration.
Assists the Judge during Court proceedings by recording rulings, managing physical and electronic copies of case information, and providing information and assistance to defendants to ensure that applicable laws, rulings and procedures are followed.
Processes traffic cases after Court by entering information and documents into the case management software (i.e., electronic filing) and attaching physical case documents with the hard copies of the case to ensure cases heard by the Judge are updated, rulings are recorded, and any fees paid are documented.
Engages in activities designed to ensure professional development, awareness of developments in the field and knowledge of relevant practices, rules, laws, policies and/or guidelines.
Maintains AMCCMA and NCIC certifications by completing required annual education credits and training.
Responds to emails from attorneys regarding notice of appearance and motions ensuring that the case file is updated accordingly.
Maintains departmental communication by answering departmental phone lines or emails, tracking internal communications, and maintaining schedules or calendars.
Manages the payment review docket, including but not limited to issuance of Failure to Appear notices, warrants, and suspensions.
Such other duties as assigned by the Presiding Judge.
- Current NCIC certification or the ability to obtain NCIC certification within 6 months of employment
- Experience entering data into a computer system or software program to manage, update, and/or file legal documents (e.g., court orders, case information, sending correspondence).
- Experience preparing various reports using spreadsheet software by compiling data (e.g., financial reports, daily reports).
Preferred Qualifications:
Certification of Court Clerk/Magistrate by the Alabama Administrative Office of Courts (AOC)
Salary : $41,820
