Management Assistant

POSITION DUTIES AND QUALIFICATIONS

SUMMARY OF DUTIES :

Supervises and implements administrative and management functions and activities. Prepares and monitors the division budget, making corrections, adjustments and changes as necessary. Assists department personnel in providing desired and cost effective services and facilities to the public.

DUTIES AND RESPONSIBILITIES :

The Management Assistant in the City of Tucson Attorney’s office oversees the day-to-day operations of the Prosecutor’s Office. Provides administrative support to all staff, coordinates facilities and supply needs, and supervises the support staff. Serves as liaison to internal and external departments such as Facilities Management and the Attorney General’s Office.

Work is performed under the supervision of a Management Coordinator. This position exercises supervision over division personnel.

Plans and assigns tasks ensuring adherence to standards, deadlines, and proper procedures. Provides employee guidance and sources for handling difficult or complex problems. Monitors staff workload and output by ensuring staff work conforms to local, state, federal and any other applicable rules and regulations. Investigates and resolves personnel issues including corrective or disciplinary actions. Participates in recruiting, interviewing and hiring staff. Approves scheduled time off, timecards, and signs off on payroll. Provides back-up and assists absent staff by assuming tasks or assigning other personnel. Prepares performance evaluations for direct reports.

Meets with internal stakeholders to assist with the implementation, evaluation and interpretation of department policies, projects, and procedures; and communicates changes to division personnel.

Ensures that supplies and equipment are fully stocked and in working order, orders replacements, and surpluses outdated items as needed. Reconciles and pays monthly invoices for outside vendors. Prepares and submits financial and statistical reports for funding the Victim Rights Program, Manages Drug Enforcement and Victim Unit statistics reporting. Ensures new employee start-up information is available and that all office and Information Technology requirements are met for new employees via checklist. Monitors the staff absence telephone line and manages the staff absence calendar for daily distribution. Assists with day-to-day technology issues and requests service from Facilities Management and Information Technology.

Creates training schedules and assigns trainers for new hires and promoted staff, as well as personally providing training and counseling. Monitors employee training progress and maintains documentation.

Performs all other duties and tasks as assigned.

Working Conditions

Mostly office environment

QUALIFICATIONS : Bachelor's Degree

Two (2) years of directly related experience, Experience in Case Management Systems

ADDITIONAL POSITION INFORMATION :

Position Title :

Management Assistant

Department Name : City Attorney

Department Link : Recruiter Name :

Diane Webster (103469)

Recruiter Email : FTE% :

FLSA :

Exempt

Position Type :

Regular  COMPENSATION & BENEFITS  Full Hourly Range : $26.57 - 45.84 USD

The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education / training, key skills, and internal equity.

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at

POSTING INFORMATION

Posting Close Date :

Applicants must submit their completed application by 01-12-2025 at 11 : 59 p.m. MST

APPLICATION INSTRUCTIONS

Please see the special application instructions below and follow the directions for applying to this position.

Special Instructions :

Please attach a PDF of your chronological resume

Background Check : This position has been designated to require a criminal background check.

CITY OF TUCSON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at or 520-791-2619.

City of Tucson is an Equal Opportunity / Affirmative Action / Veterans / Disability Employer.

Questions? If you need assistance applying for any position, please contact

Salary : $27 - $46