What are the responsibilities and job description for the Assistant Municipal Services Director position at City of Turlock?
Position Information
Responsibilities
The City of Turlock is accepting applications for the Assistant Municipal Services Director position. Under the general direction of the Municipal Services Director, responsible for planning, directing, organizing and managing the assigned divisions/areas of:
Regulatory Affairs, Water Quality Control, Utility Maintenance, Fleet, Transit, Assets.
OR
Facilities Maintenance, Recreation and Airport.
Responsible for management and administration of complex technical, financial, statistical and analytical work of the assigned department divisions. The incumbent may assist the Director and/or represent/present in public activities or meetings and oversees coordination of other service areas as directed. Represents the Department in the absence of the Director.
An eligibility list will be established from this recruitment that will be valid for six (6) months. All employees are required to serve a twelve (12) month probationary period.
APPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLED.
DISTINGUISHING CHARACTERISTICS
This is a mid-management classification responsible for the supervision of discrete sub-departmental organizational component(s) and programs/functions within a department as determined by the Department Director, City Manager and City Council. Demonstrates professional and technical competence while working as a team member in the development of projects, implementation of projects and departmental goals and objectives. Exercise independent judgment in a number of confidential and sensitive assignments. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, federal and state law and related regulating entities.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Municipal Services Director. The job incumbent provides general supervision to subordinate level professional/technical and clerical staff in the department administrative area. At the discretion of the Department Director, may also be required to provide supervision to other divisions of the department.
Essential Functions
ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
Knowledge, Skills, and Abilities
Experience And Training Guidelines
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
Four years of increasingly responsible professional experience with a public agency in municipal services related administration, regulatory affairs, water quality control, utility maintenance, water treatment, engineering, transit, facilities maintenance and recreation or a related field, which includes two years of progressively responsible administrative and supervisory experience, or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities.
Training
Equivalent to a Bachelor’s degree from an accredited college or university with course work in the areas of public administration, engineering, planning, transportation, civil engineering, urban studies or related fields.
Licenses
Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.
Additional Information
WORKING CONDITIONS
Environmental Conditions
Physical Conditions:
Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.
Selection Process2. You may submit your required verification using the following options:
The City of Turlock has adopted a veteran's preference system (effective January 1, 2002). The percentage score achieved through an entrance (non-promotional) examination which ranks applicants on an eligibility list shall be adjusted to provide: (a) one (1) percentage point added to the final test score for each six (6) months of active service during a time of armed conflict, up to a maximum of five (5) points, and (b) five (5) percentage points added to the final test score for veterans who are disabled as a result of active military service during a time of armed conflict, regardless of length of service. To receive preference points, applicants must provide supporting documentation and proof of honorable discharge. In no event shall an applicant receive more than a five (5) point adjustment. This request should be made in section #12 of the employment application form. A copy of your DD214 must be attached for this request to be considered.
AN EQUAL OPPORTUNITY EMPLOYER
The City of Turlock is an Equal Opportunity Employer. We are sincerely interested in receiving applications from qualified minorities, women and the disabled. Qualified applicants receive equal consideration without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, marital status, physical or mental disability, medical condition, political affiliation or belief except where indicated by requirements of the job. The City of Turlock will make every effort to accommodate applicants that have disabilities that would not allow them to compete in the announced process. Applicants are asked to indicate their request for accommodation in the application form.
MEDICAL EXAMINATION AND DRUG/ALCOHOL SCREENING
The incumbent will be required to take a medical examination including a drug/alcohol screening and be fingerprinted.
CUSTOMER SERVICE POLICY
The City of Turlock is committed to quality service to our customers. Our goal is to create a positive, productive and courteous atmosphere for our employees and customers. Employees are evaluated on the quality of customer service they provide.
Benefits
Holidays: Eleven (11) paid holidays and two (2) floating holidays.
Vacation: Paid vacation that increases with years of service.
Annual Management Leave: Accrual of eighty (80) hours.
In-lieu Time Off (December): Employee shall receive 40 hours.
Sick Leave: Accrual of one day (eight (8) hours) for each month worked.
Retirement: Qualified candidates who are currently a CalPERS member or have been a CalPERS member within the last six (6) months or are subject to reciprocity with another eligible retirement plan, may be a "classic member" and may be enrolled in the City's 2.7% @ 55 plan. Employee pays employee contribution rate of 9% on a pre-tax basis. CalPERS "final compensation" may be based on the highest twelve (12) continuous months of qualifying employment. Non-classic or "new members" will be enrolled in the 2% @ 62 plan and CalPERS "final compensation" will be based on the highest thirty-six (36) continuous months of qualifying employment.
Deferred Compensation: The City will match employee's contribution up to three and half percent (3.5%) of the employee's base salary for each pay period in which employee contributes eight percent (8%) to the program.
Retiree Health Savings (RHS) Vantage Care: The City contributes three percent (3%) of the employee's base payroll into the employee's individual RHS Vantage Care account.
Health: The City offers a generous health, prescription, vision, and dental insurance plans for employees and dependents.
Vehicle Allowance: This position will receive a car allowance of two hundred dollars ($200) per month. Employees who are assigned vehicles are not entitled to receive car allowance.
Professional Development: Employees are eligible to receive seven hundred dollars ($700) in professional development funds.
Master's Degree Incentive Pay: 2.5% of base salary.
Bilingual Pay: Two and one-half percent (2.5%) of base rate of pay to employees with bilingual skills in positions the City has determined the use of bilingual skills are necessary or desired to serve the Turlock community.
Continuous Service Pay: Beginning with the tenth (10th) year and every year thereafter, 1.5% of base salary.
Beginning with the fifteenth (15th) year and every year thereafter, 1.5% of base salary. Beginning with the twentieth (20th) year and every year thereafter, 1.5% of base salary.
Term Life Insurance: At one and one half percent (1.5%) times annual salary, plus $5,000.
Computer Loan Program: The City agrees to offer regular employees the opportunity for a no-interest loan up to $2,500 for the purchase of a personal computer.
PLEASE NOTE: Information contained herein does not constitute an expressed or implied contract as it is subject to change.
WHERE TO APPLY
City of Turlock
Human Relations Department
156 S. Broadway, Suite 235
Turlock, CA 95380-5454
(209) 668-5150
or
Visit our website at: www.cityofturlock.org to apply
Applications will be accepted until this position is filled.
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Effective January 1, 2013, all new employees, as defined by AB 340, will participate in the Public Employees Retirement System (PERS) 2%@ 62 defined benefit formula for non-safety members. New employees shall have an initial contribution rate of at least fifty percent (50%) of the total normal cost rate for the defined benefit plan or the current contribution rate of similarly situated employees, which is currently a 9% PERS contribution, whichever is greater. All employees shall be subject to the mandatory provisions of AB340.
Generous health plan for employee and family
Term Life Insurance at 1 1/2 times annual salary
Liberal vacation plan
Eleven paid holidays per calendar year
Annual Review of performance tied to a five-step merit increase plan
Sick leave accrual of one day (8 hrs) for each month worked
The City of Turlock does not participate in Social Security, however there will be 1.45% of salary taxed for Medicare.
01
I certify that if I have college education, I have attached either my degree or transcript to my application. Applications will be rejected if they are incomplete or the required documentation is not attached.
I certify that I have read and understand all of the minimum qualifications for this position as listed in the employment announcement and I have truthfully answered all questions in the supplemental questionnaire.
Responsibilities
The City of Turlock is accepting applications for the Assistant Municipal Services Director position. Under the general direction of the Municipal Services Director, responsible for planning, directing, organizing and managing the assigned divisions/areas of:
Regulatory Affairs, Water Quality Control, Utility Maintenance, Fleet, Transit, Assets.
OR
Facilities Maintenance, Recreation and Airport.
Responsible for management and administration of complex technical, financial, statistical and analytical work of the assigned department divisions. The incumbent may assist the Director and/or represent/present in public activities or meetings and oversees coordination of other service areas as directed. Represents the Department in the absence of the Director.
An eligibility list will be established from this recruitment that will be valid for six (6) months. All employees are required to serve a twelve (12) month probationary period.
APPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLED.
DISTINGUISHING CHARACTERISTICS
This is a mid-management classification responsible for the supervision of discrete sub-departmental organizational component(s) and programs/functions within a department as determined by the Department Director, City Manager and City Council. Demonstrates professional and technical competence while working as a team member in the development of projects, implementation of projects and departmental goals and objectives. Exercise independent judgment in a number of confidential and sensitive assignments. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, federal and state law and related regulating entities.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Municipal Services Director. The job incumbent provides general supervision to subordinate level professional/technical and clerical staff in the department administrative area. At the discretion of the Department Director, may also be required to provide supervision to other divisions of the department.
Essential Functions
ESSENTIAL FUNCTIONS - INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:
- Prepares staff reports and other appropriate analysis to the City Council on issues relevant to the Department and goals and objectives of the City.
- Plan, organize, and direct assigned divisional activities, including planning, directing, supervising, and coordinating operations and maintenance activities of assigned divisions.
- Assist in the development, planning, and implementation of department goals, objectives, policies and procedures.
- Direct, oversee, and participate in the development of the assigned divisional work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
- Prepare assigned division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
- Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
- Assist the Municipal Services Director in managing and directing the functions of the Municipal Services Department.
- Establish and implement short and long-range plans and goals, including strategic planning.
- Research, prepare, and present technical and administrative reports; prepare written correspondence.
- Serves as technical advisor to the City Council, City Manager, Department Manager and Planning Commission on a broad range of projects and issues; prepares and submits reports and recommendations for management consideration.
- Oversees the state-mandated environmental review duties of the division, including preparation of the core complex California Environmental Quality Act (CEQA) documents.
- Oversees and monitors projects through all phases and assures compliance with regulations of various local, state and federal agencies.
- Ensures timely and compliant completion of projects, aligning with local, state and federal regulations.
- Develops and monitors compliance with divisional policies and procedures.
- Consults and coordinates with City departments, citizens and officials regarding conflicts and issues related to contract and regulatory compliance.
- Prepares multiple specialized budgets related to assigned activities; oversees budget implementation; determines budget forecasts; cost saving measures; administers the approved budget.
- Makes presentations before various groups, including City Council, commissions, boards, committees, task forces as needed.
- Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
- Manages the activities of consultants, including selection, evaluation, and contract administration.
- Answers questions; provides information to the public, other City departments, and other agencies; recommends and coordinates corrective actions; investigates, reports, documents and resolves complaints.
- Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
- Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
- Attends assigned meetings and training; interacts with outside agencies and commissions; consortium, participates in teams, or committees, as needed.
- Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements.
- Mentoring and preparing staff for leadership roles to ensure long-term sustainability and growth of the division.
- Performs other duties, as assigned.
Knowledge, Skills, and Abilities
- Principles and practices and theories of Municipal Services areas with emphasis on water related areas.
- Principals, practices and theories of asset management, construction and maintenance best practices.
- California state laws affecting Municipal Services and related water, solid waste and related infrastructures.
- Statistical methods and principles.
- Modern office procedures, and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods.
- Budgeting procedures and techniques.
- Principles and practices of supervision, staff selection, training and personnel management.
- Principles of effective file management and time management
- Safe work practices and related regulations.
- Principles of public speaking, conflict resolution and excellent customer service.
- Provisions, principles and practices of municipal structure and organization
- Understand and interpret complex state and federal regulations, laws, codes, policies and solutions in the area of municipal services, environmental, and related areas.
- Understand City processes and procedures and specific requirements of assigned program area.
- Understand and interpret public contract principles.
- Work with and control sensitive and confidential information.
- Plan, initiate, manage and complete complex and multiple simultaneous work assignments with a minimum of direction;
- Set priorities and organize work to meet deadlines.
- Lead, manage, evaluate and train personnel effectively and maintain discipline.
- Organize, implement and supervise departmental goals and City objectives.
- Make presentations before groups and represent the City in public forums.
- Use computer and needed programs in a highly effective manner.
- Organize, analyze, manage and implement a variety of programs.
- Prepare, forecast and administer a budget.
- Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
- Communicate effectively, orally, electronically and in writing.
Experience And Training Guidelines
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
Four years of increasingly responsible professional experience with a public agency in municipal services related administration, regulatory affairs, water quality control, utility maintenance, water treatment, engineering, transit, facilities maintenance and recreation or a related field, which includes two years of progressively responsible administrative and supervisory experience, or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities.
Training
Equivalent to a Bachelor’s degree from an accredited college or university with course work in the areas of public administration, engineering, planning, transportation, civil engineering, urban studies or related fields.
Licenses
Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.
Additional Information
WORKING CONDITIONS
Environmental Conditions
Physical Conditions:
Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.
Selection Process2. You may submit your required verification using the following options:
- All applicants must complete a standard City of Turlock application for employment form, supplemental questionnaire and submit the following documentation:
- Proof of education level - this can be a copy of transcripts to show college course work.
- Attach a scanned copy in the "Add Attachment" option (of the NeoGov online application) or
- Fax a copy to (209) 668-5529 or
- Email a copy to jvue@turlock.ca.us or
- Hand deliver copies of your attachments to 156 S. Broadway, Suite 235, Turlock, CA on or before the final filing date.
- Applications will be reviewed for possession of the minimum qualifications. In the event that a large number of applicants possess the minimum qualifications, applicants who appear to be the most qualified based on their breadth and recency of experience will be invited to compete in the testing process.
- Candidates invited to compete in the testing process may be required to take a written examination, which is based on a pass/ fail basis. In the event that a large number of candidates pass the written examination, the City reserves the right to invite a percentage of the top scoring candidates to compete in the next test phase of the testing process, an oral examination.
- Candidates who participate in the oral examination and receive a score of 70% or more will be placed on an eligibility list. Ranking on the eligibility list is based solely on the results of the oral exam.
- Completion of a practical exercise may be conducted in order to further evaluate skills relating to essential job functions.
- Top candidates from the eligibility list will be referred to the Municipal Services Director for final appointment consideration.
- Final appointment will be contingent upon passing the following: reference review, medical examination which includes a drug/alcohol screening, hearing exam and vision exam.
The City of Turlock has adopted a veteran's preference system (effective January 1, 2002). The percentage score achieved through an entrance (non-promotional) examination which ranks applicants on an eligibility list shall be adjusted to provide: (a) one (1) percentage point added to the final test score for each six (6) months of active service during a time of armed conflict, up to a maximum of five (5) points, and (b) five (5) percentage points added to the final test score for veterans who are disabled as a result of active military service during a time of armed conflict, regardless of length of service. To receive preference points, applicants must provide supporting documentation and proof of honorable discharge. In no event shall an applicant receive more than a five (5) point adjustment. This request should be made in section #12 of the employment application form. A copy of your DD214 must be attached for this request to be considered.
AN EQUAL OPPORTUNITY EMPLOYER
The City of Turlock is an Equal Opportunity Employer. We are sincerely interested in receiving applications from qualified minorities, women and the disabled. Qualified applicants receive equal consideration without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, marital status, physical or mental disability, medical condition, political affiliation or belief except where indicated by requirements of the job. The City of Turlock will make every effort to accommodate applicants that have disabilities that would not allow them to compete in the announced process. Applicants are asked to indicate their request for accommodation in the application form.
MEDICAL EXAMINATION AND DRUG/ALCOHOL SCREENING
The incumbent will be required to take a medical examination including a drug/alcohol screening and be fingerprinted.
CUSTOMER SERVICE POLICY
The City of Turlock is committed to quality service to our customers. Our goal is to create a positive, productive and courteous atmosphere for our employees and customers. Employees are evaluated on the quality of customer service they provide.
Benefits
Holidays: Eleven (11) paid holidays and two (2) floating holidays.
Vacation: Paid vacation that increases with years of service.
Annual Management Leave: Accrual of eighty (80) hours.
In-lieu Time Off (December): Employee shall receive 40 hours.
Sick Leave: Accrual of one day (eight (8) hours) for each month worked.
Retirement: Qualified candidates who are currently a CalPERS member or have been a CalPERS member within the last six (6) months or are subject to reciprocity with another eligible retirement plan, may be a "classic member" and may be enrolled in the City's 2.7% @ 55 plan. Employee pays employee contribution rate of 9% on a pre-tax basis. CalPERS "final compensation" may be based on the highest twelve (12) continuous months of qualifying employment. Non-classic or "new members" will be enrolled in the 2% @ 62 plan and CalPERS "final compensation" will be based on the highest thirty-six (36) continuous months of qualifying employment.
Deferred Compensation: The City will match employee's contribution up to three and half percent (3.5%) of the employee's base salary for each pay period in which employee contributes eight percent (8%) to the program.
Retiree Health Savings (RHS) Vantage Care: The City contributes three percent (3%) of the employee's base payroll into the employee's individual RHS Vantage Care account.
Health: The City offers a generous health, prescription, vision, and dental insurance plans for employees and dependents.
Vehicle Allowance: This position will receive a car allowance of two hundred dollars ($200) per month. Employees who are assigned vehicles are not entitled to receive car allowance.
Professional Development: Employees are eligible to receive seven hundred dollars ($700) in professional development funds.
Master's Degree Incentive Pay: 2.5% of base salary.
Bilingual Pay: Two and one-half percent (2.5%) of base rate of pay to employees with bilingual skills in positions the City has determined the use of bilingual skills are necessary or desired to serve the Turlock community.
Continuous Service Pay: Beginning with the tenth (10th) year and every year thereafter, 1.5% of base salary.
Beginning with the fifteenth (15th) year and every year thereafter, 1.5% of base salary. Beginning with the twentieth (20th) year and every year thereafter, 1.5% of base salary.
Term Life Insurance: At one and one half percent (1.5%) times annual salary, plus $5,000.
Computer Loan Program: The City agrees to offer regular employees the opportunity for a no-interest loan up to $2,500 for the purchase of a personal computer.
PLEASE NOTE: Information contained herein does not constitute an expressed or implied contract as it is subject to change.
WHERE TO APPLY
City of Turlock
Human Relations Department
156 S. Broadway, Suite 235
Turlock, CA 95380-5454
(209) 668-5150
or
Visit our website at: www.cityofturlock.org to apply
Applications will be accepted until this position is filled.
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Effective January 1, 2013, all new employees, as defined by AB 340, will participate in the Public Employees Retirement System (PERS) 2%@ 62 defined benefit formula for non-safety members. New employees shall have an initial contribution rate of at least fifty percent (50%) of the total normal cost rate for the defined benefit plan or the current contribution rate of similarly situated employees, which is currently a 9% PERS contribution, whichever is greater. All employees shall be subject to the mandatory provisions of AB340.
Generous health plan for employee and family
Term Life Insurance at 1 1/2 times annual salary
Liberal vacation plan
Eleven paid holidays per calendar year
Annual Review of performance tied to a five-step merit increase plan
Sick leave accrual of one day (8 hrs) for each month worked
The City of Turlock does not participate in Social Security, however there will be 1.45% of salary taxed for Medicare.
01
I certify that if I have college education, I have attached either my degree or transcript to my application. Applications will be rejected if they are incomplete or the required documentation is not attached.
- Yes
- No
I certify that I have read and understand all of the minimum qualifications for this position as listed in the employment announcement and I have truthfully answered all questions in the supplemental questionnaire.
- Yes
- No
- Required Question
Salary : $5,000
