What are the responsibilities and job description for the Project Manager position at City of Tuscaloosa?
Summary
This position oversees the overall planning, coordination, and implementation of construction and/or renovation projects.
Essential Functions
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification but are determined by the normal requirements for the particular position.
Manages assigned staff; assigns, directs, and evaluates work; processes employee concerns and problems; counsels and disciplines employees; and completes employee performance appraisals.
Develops or directs the development of project concepts, scopes of work, and preliminary budgets and schedules.
Develops and implements processes to execute organizational functions, projects, and/or capital projects in accordance with process management standards.
Manages project activities; manages and directs consultants and project teams through all phases and activities of the project life-cycle process.
Serves as internal and external point of contact for stakeholders, consultants, contractors, vendors, and the like. Responsible for managing project deadlines and holding all parties accountable.
Develops, implements, maintains, and administers standard operating procedures, standard materials or elements, quality assurance standards, policies, goals, objectives, work plans, and workflows.
Reviews project plans and/or construction plans.
Analyzes complex situations and makes informed decisions.
Coordinates with all necessary staff and stakeholders to review the project plans and/or construction plans to obtain input and ensure compliance with laws, regulations, rules, and standards.
Manages, monitors, and updates project funding sources, costs, and schedules; forecasts costs; schedules work; takes or recommends corrective action as needed.
Solicits and reviews qualifications, proposals, quotes, and bids from vendors and consultants.
Negotiates, reviews, and manages contracts in accordance with laws, regulations, rules, and standards. Reviews and approves invoices. Responds to inquiries, changes, and other elements related to administering contracts.
Works with construction managers as needed to ensure capital projects meet objectives and comply with goals, designs, budgets, and schedules; visits project sites as needed.
Prepares and presents information to elected officials and stakeholders.
Provides project updates to and discusses same with elected officials, city staff, and stakeholders.
Manages, directs, or participates in community engagement efforts as needed.
Assists in developing capital improvement plans, strategic plans, and other organizational plans.
Assists in seeking funding sources to supplement city funds; works with Grants Manager to research and prepare grant paperwork.
Evaluates, analyzes, calculates, and considers project impacts on operating costs and works to achieve efficiency.
Works effectively in both independent and team settings and under deadlines.
Manages multiple complex projects and assignments simultaneously; prioritizes activities.
Maintains well-organized records and documentation for projects and assignments.
Recommends policies and procedures that guide and support the provision of quality services by the department.
Incorporates continuous quality improvement principles in day-to-day activities.
Must accomplish the essential functions of the job, with or without reasonable accommodation, in a timely manner.
Must meet regular attendance requirements.
Must have excellent communication and interpersonal skills.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens.
Performs other related duties as required.
Minimum Qualifications
Bachelor’s degree in Civil Engineering, Construction Management, Business, Architecture, Landscape Architecture or a related field preferred; three (3) or more years’ experience in project management; or any equivalent combination of education, experience, and/or training which provides the requisite knowledge, skills, and abilities for this job. Project Management Professional (PMP) certification and/or Construction Management Association of America (CMAA) certification preferred. Supervisory experience preferred. Must possess and maintain a valid driver’s license.
Minimum Requirements to Perform Essential Job Functions
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position.
PHYSICAL REQUIREMENTS: Must be able to operate a variety of automated office equipment including computer, printer, typewriter, calculator, copy and facsimile machines, telephone, and building maintenance related equipment including HVAC systems, computerized HVAC automation system, boilers, lighting controls, diagnostic instruments, ladders, mechanic, plumbing, and electrician tools, and motor vehicles. Physical demand requirements are at levels of those for moderate to heavy work.
DATA COMPREHENSION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include blueprints, forms, reports, procedural manuals, and operational manuals.
INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange mechanics and electrical information, including giving/receiving assignments and/or directions to/from co-workers, assistants, managers, or supervisors as well as communicating with the general public.
LANGUAGE ABILITY: Requires ability to read a variety of electrical and mechanical documentation, directions, instructions, and methods and procedures. Requires the ability to write job related documentation and reports with proper format, punctuation, spelling, and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
INTELLIGENCE: Requires the ability to learn and understand relatively complex mechanical, electrical, and HVAC system related principles and techniques, to understand departmental policies and procedures, to make independent judgments in absence of supervision, and to acquire and be able to expound on knowledge of topics related to primary occupation.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
NUMERICAL APTITUDE: Requires the ability to add and subtract, multiply and divide, calculate decimals and percentages, perform basic algebraic computations, and utilize basic geometry and trigonometry.
FORM/SPATIAL APTITUDE: Requires the ability to visually inspect items for proper length, width, and shape using job related equipment which may include calibrators, testing materials, drafting tools, diagnostic instruments, and other standard measuring devices.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment, mechanical and electrical equipment and to operate a motor vehicle.
MANUAL DEXTERITY: Requires the ability to handle a variety of items, mechanical, electrical, and plumbing equipment, office equipment, diagnostic instruments, lighting controls, motor vehicles, control knobs, switches, etc. Must have the ability to use one hand for twisting motion or turning motion while coordinating opposite hand with different activities. Must have average levels of eye/hand/foot coordination.
COLOR DIFFERENTIATION: Requires the ability to discern color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with and relate to people beyond giving and
receiving instructions. Must be able to adapt to and perform under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive nature of sounds by ear.
The City of Tuscaloosa offers a comprehensive benefits package to full-time permanent employees that includes retirement, vacation and illness leave, paid holidays, medical and dental insurance, flexible spending account, life insurance, and other supplemental insurances and deferred retirement saving plans.
For a more detailed overview of our benefits package, please visit the Employee Benefits Summary within our website or contact the Human Resource Department at (205) 248-5230.
