Business Manager - Police Department

Performs a variety of office management functions in support of the day to day business operations of the Police Department to include planning, coordinating and managing departmental payroll, accounts payable, procurement, programs and projects across divisional lines.

Certain essential city services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential employees in the event of an emergency.

1. Plans, coordinates and oversees assigned programs and projects for the department as determined by the Police Chief/Designee.

2. Establishes work priorities to meet deadlines to ensure an efficient workflow throughout the department in compliance with established policies and procedures.

3. Serves as the departmental business liaison with Finance and Human Resources, elected officials, regulatory agencies, private industry and the general public.

4. Makes recommendations to the Police Chief/Designee on departmental policies and procedures related to operations and personnel management.

5. Assists in departmental budget preparation, administration and evaluation. Responsible for monitoring monthly expenditures against the appropriated budget.

6. Manages procurement processes, including coordinating purchase order and ensuring compliance with procurement policies and procedures.

7. Assists with planning and overseeing the implementation of Capital Improvement Projects, Asset Management Systems, and Repair & Replacement Programs.

8. Conducts studies, research and surveys for special projects as assigned. Tabulates and analyzes data for reports or presentations.

9. Maintains and accesses various data bases for Police operations.

10. Depending on projects and administrative assignments, this position may supervise other administrative personnel.

High school graduate or equivalent with 5 (five) years administrative experience, or;
Associates degree in a related field of study with 3 (three) years administrative experience, or;
Bachelors’ degree in a related field of study with 2 (two) years administrative experience.
Public sector experience is preferred. Possess a valid Florida Driver’s license, free of any serious violations or ability to obtain an instate license within 30 (thirty) days from date of hire.

Knowledge of organizational procedures and operations. Must be able to work independently of direct supervision and capable of sustaining regular and predictable attendance. Capable of prioritizing and completing multiple tasks, handle the pressure of deadlines and deal with difficult people with courtesy and self-control to maintain good public relations for the department. Ability to plan, coordinate, and conduct operational analyses, administrative studies and special projects. Must be able to communicate clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with co-workers, supervisors, other City employees, and the general public. Possess a valid Florida Driver’s license, free of any serious violations.

Requires a working knowledge of the current version of the Microsoft Office Professional software suite including proficiency with Word and Excel. Must have a basic understanding of the current version of the Microsoft Windows operating system. Familiarity with CentralSquare Software applications based on an iSeries system is preferred. Working knowledge of current versions of Internet browsers and Microsoft Outlook is also highly recommended. Ability to learn specific computer applications used in the Police Department.

Work is essentially sedentary with occasional walking, standing, bending, and carrying items under 25 pounds such as books, papers, etc. Requires finger and wrist dexterity and hand/eye coordination to perform keyboard functions. Reasonable accommodation will be considered for individuals with physical disabilities.

Work is performed primarily in an office environment with some travel to various locations.

It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.