Staff Accountant

Under the general direction of the Finance Director and/or Controller, performs advanced accounting functions to include, but not limited to grant administration to include reconciling and reporting timely; reconcile capital improvement projects; bank accounts; budget entries; journal entries and maintains general ledger accounts.

• Maintains grant files, prepares monthly, quarterly, and yearly grant financial reimbursement reports.
• Monitors grant compliance by departments.
• Assists department personnel in applying for grants and assists personnel in writing resolutions and/or ordinances to accept grants.
• Creates and maintains files for each grant funded project, including funding and authorization sources, and expense reports.
• Prepares state and federal reports as required (i.e., Revenue and Municipal Assistance Application; Quarterly Survey of Selected Non-Property Taxes, etc.).

• Maintains banking files for main bank accounts.
• Reconciles banking accounts monthly and reconciles bank balances to the general ledger.
• Maintains banking agreement files.

• Monitors Capitol Improvement Project budgets to ensure budgets are adhered to.
• Reconciles project-costing sub ledgers to general ledger.

• Respond to title insurance inquiries.
• Prepare billings and pay-off information.
• Maintain accounts receivable balances.

• Assists in preparing audit and budget schedules.
• Assists department heads with annual budget process relating to grant funding and expenditures.
• Performs reconciliation of general ledger accounts.
• Prints monthly financial and account reconciliation reports, reviews for accuracy and distributes to departments, as necessary.
• Prepares and inputs journal entries.
• Monitors journal entries to ensure they are correctly entered into the system and proper documentation is included.
• Assists other Finance Clerks in reconciling sub ledgers to the general ledger and performs other duties and special projects as assigned.
• Conducts special projects and/or studies assigned by the Finance Director or Controller.
• Acts as liaison to staff and city employees in the absence of the Finance Director and Controller.
• Supervise Finance employees when Finance Director and Controller are both absent.

• Solid knowledge of core accounting functions with comprehensive understanding of balance sheet and income statement accounts.
• Knowledge of Federal and State statutes and 0MB Uniform guidance regarding grant administration.
• Ability to understand and follow directions on several computer programs for data entry.
• Working knowledge of Microsoft office software.
• Ability to operate 10-key by touch and satisfactory typing skills.
• Ability to operate general office equipment including cash register, copy machine, postage meter, and fax.
• Ability to be prepare reports, organize, and prioritize work, analyze situations accurately, and maintain effective working relationships with citizens and customers concerning accounts receivable related matters.
• Effective verbal and written communication skills.
• Homeland Security orientation tests (Incident Command Systems) will be required as a term of employment taken on-line: Entry level ICS-100 within fifteen days of date hire and ICS-200, ICS-700, and ICS-800 within 45 days of date of hire; ICS-300 as it becomes available.

Salary : $77,958 - $103,792