Housing Project Coordinator

Purpose of the Position

The purpose of this position is to coordinate, manage and direct all activities of the Section 8 housing assistance programs for the City of Wausau and Marathon County.

Essential Duties and Responsibilities

• Approves eligibility for admission to the Housing Choice Voucher Program (HCVP) according to HUD guidelines and Wausau Community Development Authority (WCDA) criteria.
• Prepares and issues correspondence with applicants, program participants, landlords, and relevant agencies.
• Schedules appointments, performs briefings, hearings, and coordinates Housing Assistance Payment (HAP) contracts with program participants and landlords.
• Reviews and verifies income, assets, utilities, family composition, and other documentation relative to HCVP eligibility and continued participation.
• Completes file audits, rent calculations, recertifications, and initiates repayment agreements when necessary.
• Assists in development of the annual HCVP budget.
• Interprets U.S. Housing and Urban Development (HUD) regulations and policies and disseminates information to staff, landlords, program participants, and relative agencies.
• Maintains the HCVP forecasting tool and works closely with HUD to preserve program efficiency.
• Oversees monthly HAP payments to landlords and completes monthly review of EIV, PIC, and VMS submissions to HUD.
• Assists with the annual Section Eight Management Assessment Program (SEMAP) certification reporting and WCDA audit.
• Administers HCVP Portability, Tenant Protection vouchers, and other voucher programs.
• Oversees rent reasonableness and unit inspections for suitability relative to unit size and Housing Quality Standards (HQS) specifications.

Additional Duties and Responsibilities

• Initiates files. Culls inactive files.
• Prepares advertisements and waiting lists.
• Performs various duties and special projects as assigned.
• Conducts HQS or VNSPIRE inspections

Minimum Requirements

Education and Experience Requirements
High school diploma with supplemental education and one or more years of Housing Choice Voucher Program (HCVP) experience is preferred, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. A valid Wisconsin motor vehicle operator’s license or access to transportation is required.

Must have the ability to obtain the following HUD/WHEDA-approved certifications within 18 months of hire:

• Housing Choice Voucher (HCV) Program Management
• Housing Quality Standards and/or VNSPIRE
• Housing Choice Voucher (HCV) Specialist

Knowledge, Skills and Abilities

• Microsoft Word – Intermediate Microsoft Excel – Intermediate Microsoft Power Point - Intermediate
• Ability to analyze and categorize data and information to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiates measure and/or sort data, as well as assembles copy and record and transcribes data and information. Ability to classify, compute and tabulate data.
• Ability to persuade, convinces, and/or trains others, including the ability to act in a lead worker capacity. Ability to advise and interpret how to apply policies, procedures and standards to specific situations.
• Ability to utilize a variety of advisory data and information such as financial statements, housing applications, time sheets, inspection lists, income statements, a variety of housing program reports, State and Federal administrative codes, ordinances, computer software operating manuals, procedures, guidelines and non-routine correspondence.
• Ability to communicate orally and in writing with attorneys, landlords, bankers, real estate personnel, Community Development personnel and City, County, State and Federal housing agency personnel.
• Ability to calculate percentages, fractions, decimals, volumes, ratios, present values, and spatial relationships. Ability to interpret basic descriptive statistical reports.
• Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing and controlling.
• Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria.
• Ability to operate equipment and machinery requiring simple but continuous adjustments, such as computer keyboard/typewriter.
• Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements such as data entry.
• Ability to exert very moderate physical effort in sedentary to light work, typically involving some combination of stooping, kneeling, crouching and crawling, lifting, carrying, pushing and pulling.

Physical and Working Environment
Limited exposure to disagreeable elements such as dirt, temperature fluctuations, and/or limited exposure to weather conditions. Limited travel. Normal mental and visual attention is required. Light physical demands to include bending, twisting, turning, and light lifting. Limited exposure to workplace hazards.

Additional Information

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application. Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses. References will not be contacted unless a conditional offer of employment is extended and accepted.

SPECIAL ACCOMMODATIONS:
The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone (715) 261-6630 to request special accommodations prior to the application deadline.

NOTICE TO APPLICANTS:
Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the City not provide access to this information.

If you choose not to have this information become a public record, you must make such a request in writing to the Human Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.

ADDITIONAL NOTICES:
https://www.dol.gov/agencies/ofccp/posters
https://www.dol.gov/agencies/whd/posters/fmla
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

The City of Wausau is an Equal Opportunity Employer.

The City of Wausau offers competitive salaries and a range of excellent benefits for Full-Time General (Non-Represented) Employees:

• State of Wisconsin Retirement Plan
• Health, Dental, and Vision Insurance
• Flexible Spending for Health and Dependent Care
• Annual Biometric Health Screenings - free to employees under the health plan
• Optional Life Insurance
• Optional Long Term Disability Insurance
• Optional Critical Illness Insurance
• Optional Accident Insurance
• 457 Deferred Compensation Plans
• Employee Assistance Program - Available to all employees and family members at no cost to the employee
• 10 Paid Holidays Off include: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, and New Year's Eve Day.
• Paid Leaves
  • Vacation accrual starts at 4.6154 bi-weekly for a total of 15 days annually! Vacation accrual increases at 5, 10, and 15 years of service. New employees may borrow up to half of their annual vacation accrual amount during the first six months of employment.
  • 3 Personal Holidays upon hire and every January
  • Perfect Attendance
  • Sick Leave accrual bi-weekly at 3.6923 hours with a maximum accrual of 1,064 hours that never expires.