What are the responsibilities and job description for the Administrative Clerk - Building & Community Services position at City of Waxahachie, TX?
Salary : $44,233.72 - $63,475.39 Annually
Location : Waxahachie, TX
Job Type : Full-Time
Job Number : 00454
Department : Building & Community Service
Opening Date : 02 / 28 / 2025
Closing Date : 3 / 14 / 2025 11 : 59 PM Central America
Description
DEFINITION
Under general supervision, provide supporting administrative services for all divisions within Building & Community Services; perform cashiering functions, process payments, provide customer service support, clerical support, professional support to the director and other duties as assigned.
This is a single-incumbent classification. Employee reports to the Assistant Director of Building & Community Services.
Duties and Responsibilities
DUTIES AND RESPONSIBILITIES
The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.
- Manages day-to-day administrative functions of the assigned division.
- Process billing, purchase orders, requisitions, invoices and payment authorizations in accordance with City Policy.
- Accepts and post payment for miscellaneous transactions, deposits from other departments, make change, balances cash drawer and prepares bank deposits.
- Handles customer inquiries both in person and on the telephone.
- Processes bill payments.
- Researches billings and payment histories upon request. Prepares written information to customers regarding billing and / or explanation of charges.
- Maintains files in accordance with public records laws and retention requirements.
- Maintains equipment and supplies needed for day-to-day operations.
- Responds to public inquiries in a courteous manner; provides information with the area of assignment; resolves complaints in an efficient and timely manner.
- Assist in the following items as directed :
Receive and respond to code complaints from residents and other constituents.
Requirements
MINIMUM QUALIFICATIONS :
Education, Training and Experience :
Supplemental Information
EMPLOYMENT STANDARDS :
Knowledge of :
Ability to :
PHYSICAL AND MENTAL DEMANDS :
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands :
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. Specific vision abilities required for this job include close vision and the ability to adjust focus.
Mental Demands :
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and / or the public and dissatisfied / abusive individuals.
Work Environment :
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.
The City of Waxahachie offers a completive benefits program, including health, dental, and a defined contribution pension plan for full-time employees.
Insurance : HEALTH
100% of premium paid for by the City for the Employee Only High Deductible Health Plan. Other health plan options are available for additional premiums. Dependent coverage is available at the expense of the employee.
DENTAL
Employee premiums are paid at 100% by the City. Dependent coverage is available at the expense of the employee.
VISION
Coverage is offered at the expense of the employee.
LIFE
The City provides each employee with a life insurance policy of $25,000. Additional coverage may be purchased at the expense of the employee.
VOYA
Employees may elect to be covered under various supplemental policies at their own expense.
Retirement :
TEXAS MUNICIPAL RETIREMENT SYSTEM
Employees participate in a statewide retirement program at 7% mandatory contribution with the city match of 2 : 1. The program requires five (5) years to become vested, with 20 years retirement at any age. For more information contact TMRS at
DEFERRED COMPENSATION
The City offers a 457 Plan and a Roth IRA option through Empower Retirement. The City offers payroll deductions and the employee chooses the amount of investment and investment choices.
Other Benefits : VACATION
All full-time employees accrue 3.08 hours per pay period, based on longevity.
SICK LEAVE
All full-time employees accrue one workday per month.
HOLIDAYS / PERSONAL DAYS
Employees receive 12 paid holidays and 2 personal days per year.
Select the highest level of education that you have completed.
Do you have a valid drivers license?
Please indicate your year of clerical and cashiering experience.
Which of the following customer service functions have you performed as a primary job duty?
Required Question
Salary : $44,234 - $63,475
