What are the responsibilities and job description for the Purchasing Manager position at City of Waxahachie, TX?
Salary : $91,750.20 - $131,661.54 Annually
Location : 408 S Rogers St. Waxahachie, TX
Job Type : Full-Time / Exempt
Job Number : 00442
Department : Finance
Opening Date : 01 / 10 / 2025
Closing Date : 2 / 2 / 2025 12 : 00 AM Central America
Description
DEFINITION : Under general direction, manage and coordinate the activities of the City's purchasing function; coordinate purchasing activities with other departments and outside agencies; provide highly responsible and complex administrative support to the Finance Director; and perform other duties as assigned.
DISTINGUISHING CHARACTERISTICS : This is a single-incumbent management classification. The employee receives general supervision from the Finance Director and and supervises assigned staff.
Duties and Responsibilities
- Manage the overall operations of the purchasing function including the development and implementation of goals, objectives and operating procedures.
- Coordinate with city staff to determine purchasing needs and sources.
- Work with all the departments in regards to addressing requisition, purchase order, and credit card questions.
- Manage credit card account and invoice purchases for the City of Waxahachie
- Investigate inquiries pertaining to various purchases.
- Research new and alternative sources of supplies, materials, equipment and suppliers; assures the solicitation of bids.
- Research and analyze opportunities for standardization of materials equipment.
- Prepare bid specifications and recommends acceptance of bids.
- Review and evaluate supplier's proposals to determine compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchasing contracts based on adherence to specifications.
- Authorize purchase requests, identifies available resources, determines procurement methods, selects suppliers and directs issuance of purchase orders.
- Create a mutual business relationship with vendors and make sure financial information for Waxahachie and for the vendor is completed for future business endeavors.
- Direct specialized functions or activities of the City (i.e., City auction) and other special research projects assigned by the finance director
- Maintain awareness of current and changing market conditions, product development, and sources of supply.
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of purchasing.
- Respond to and resolve difficult and sensitive inquiries and complaints.
- Perform other duties as assigned.
Requirements
Education, Training and Experience :
Any combination of relevant education, experience, and / or certification and licenses may qualify.
License and Certificates :
Special Requirements :
Supplemental Information
Knowledge of :
public purchasing.
fiscal planning.
Ability to :
PHYSICAL AND MENTAL DEMANDS :
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists.
Specific vision abilities required for this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and / or the public and dissatisfied / abusive individuals.
Work Environment
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.
The City of Waxahachie offers a completive benefits program, including health, dental, and a defined contribution pension plan for full-time employees.
Insurance : HEALTH
100% of premium paid for by the City for the Employee Only High Deductible Health Plan. Other health plan options are available for additional premiums. Dependent coverage is available at the expense of the employee.
DENTAL
Employee premiums are paid at 100% by the City. Dependent coverage is available at the expense of the employee.
VISION
Coverage is offered at the expense of the employee.
LIFE
The City provides each employee with a life insurance policy of $25,000. Additional coverage may be purchased at the expense of the employee.
VOYA
Employees may elect to be covered under various supplemental policies at their own expense.
Retirement :
TEXAS MUNICIPAL RETIREMENT SYSTEM
Employees participate in a statewide retirement program at 7% mandatory contribution with the city match of 2 : 1. The program requires five (5) years to become vested, with 20 years retirement at any age. For more information contact TMRS at
DEFERRED COMPENSATION
The City offers a 457 Plan and a Roth IRA option through Empower Retirement. The City offers payroll deductions and the employee chooses the amount of investment and investment choices.
Other Benefits : VACATION
All full-time employees accrue 3.08 hours per pay period, based on longevity.
SICK LEAVE
All full-time employees accrue one workday per month.
HOLIDAYS / PERSONAL DAYS
Employees receive 12 paid holidays and 2 personal days per year.
Select the highest level of education that you have completed.
Do you have a valid drivers license?
Please select your level of experience with purchasing / procurement and contract administration?
Do you have a professional certification by a recognized national purchasing association ?
If you answered 'yes' to the above question please provide the name of the certification(s) you hold?
Required Question
Salary : $91,750 - $131,662
