What are the responsibilities and job description for the CITY TREASURER position at City of Wellington KS?
Position SummaryUnder the supervision of the City Clerk, the City Treasurer performs responsible administrative and financial duties as defined by Kansas Statute, local ordinances, and adopted policies. This employee deposits and accounts for all City revenues, completes monthly and quarterly financial reports, is responsible for investing the City’s idle funds, prepares bid documents, checks purchase requisitions and works with management staff as directed by the City Manager. Essential Functions
Education/Licenses: Graduation from high school plus a combination of experience and education equivalent to two years of college with course work in governmental accounting for public finance administration.
Technical Skills: Demonstrate knowledge of governmental accounting, financial reporting, investments, bid procedures, banking procedures and municipal finance policies. Ability to create clear and concise financial reports and make recommendations to senior staff.
Problem Solving: Frequent problem solving exists in relation to cash management and investment of idle funds with the parameters of established policy and under the supervision of the City Clerk.
Decision-Making: Regular daily decision making regarding money transactions. Makes recommendations on large investments to the City Clerk, or the City Manager in the Clerk’s absence.
Supervision: No direct supervision responsibility of other personnel. Ability to stay on-task and complete jobs in timely manner is essential. Assists with cross-training others in own duties.
Accountability: Accountable for all revenues and deposits for the City, making investment and banking transactions, ensuring that funds are available for daily municipal operation expenses and reconciling cash reports with own records and with month-end reports from the City Clerk’s office.
Personal Relations: Limited contact with the general public. Must be able to work with other financial representatives, department staff and vendors. Must be able to effectively communicate by telephone and email.
Working Conditions: Adverse working conditions generally do not exist in this position. The position primarily functions in an office setting. Work hours are generally 8:00 am to 5:00 pm with some variation of hours required.
Physical Requirements: To perform the duties of this job, the employee is frequently required to sit, bend, stoop, kneel or walk. The employee is frequently required to use hands and fingers to type, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Must be able to talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Disclaimer*************************************************************************************
The specific statements in each section of this description are not intended to be all-inclusive. They represent typical functions, elements and criteria considered necessary to successfully perform the job.
- Receives, accounts for, and deposits all revenues by the City;
- Prepares a monthly revenue report that is balanced with City Clerk’s report;
- Prepares quarterly Treasurer’s report on receipts and disbursements;
- Invests idle City funds following the City’s investment policy, ensuring adequate security pledging and documenting all investment transactions;
- Checks all purchase orders and receipts for accuracy and adherence to policy;
- Prepares bid documents, bid tabulation sheets and notices to bidders;
- Tracks & maintains fixed asset list, special assessment payments and property insurance;
- Maintains grant documentation files for all departments;
- Prepares financial condition reports for budget;
- Tracks fire insurance proceeds received in accordance with State Statutes;
- Assists with the annual city budget preparation and submission to the County.
- Prepares scheduled payments for bonds on the Municipal Investment Pool website;
- Verifies monthly PSMCA from power plant before it is entered into utility billing;
- Prepares W-9’s, Tax Exemptions and Project Exemption Certificates as requested;
- Requests draws on multiple Federal grants;
- Prepares Statement of Indebtedness annually for the County Clerk;
- Completes annual survey of local government finances;
- Tracks employee spending for boot reimbursement policy and orders uniform shirts for all departments;
- Assists in the administration office when needed;
- Performs other related duties as assigned by the City Clerk or City Manager.
Education/Licenses: Graduation from high school plus a combination of experience and education equivalent to two years of college with course work in governmental accounting for public finance administration.
Technical Skills: Demonstrate knowledge of governmental accounting, financial reporting, investments, bid procedures, banking procedures and municipal finance policies. Ability to create clear and concise financial reports and make recommendations to senior staff.
Problem Solving: Frequent problem solving exists in relation to cash management and investment of idle funds with the parameters of established policy and under the supervision of the City Clerk.
Decision-Making: Regular daily decision making regarding money transactions. Makes recommendations on large investments to the City Clerk, or the City Manager in the Clerk’s absence.
Supervision: No direct supervision responsibility of other personnel. Ability to stay on-task and complete jobs in timely manner is essential. Assists with cross-training others in own duties.
Accountability: Accountable for all revenues and deposits for the City, making investment and banking transactions, ensuring that funds are available for daily municipal operation expenses and reconciling cash reports with own records and with month-end reports from the City Clerk’s office.
Personal Relations: Limited contact with the general public. Must be able to work with other financial representatives, department staff and vendors. Must be able to effectively communicate by telephone and email.
Working Conditions: Adverse working conditions generally do not exist in this position. The position primarily functions in an office setting. Work hours are generally 8:00 am to 5:00 pm with some variation of hours required.
Physical Requirements: To perform the duties of this job, the employee is frequently required to sit, bend, stoop, kneel or walk. The employee is frequently required to use hands and fingers to type, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Must be able to talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Disclaimer*************************************************************************************
The specific statements in each section of this description are not intended to be all-inclusive. They represent typical functions, elements and criteria considered necessary to successfully perform the job.
