Facilities Manager

Facilities Manager

Position Level: Non-exempt

Reports to: Director of Development

Position Summary

The Facilities Manager oversees the day-to-day maintenance, operation, and security for the organization and Redevelopment Commission (RDC)-owned facilities. This position ensures buildings are safe, well-maintained, and compliant with regulations while managing repairs, upgrades, vendor contracts, and facility budgets. The Facilities Manager also plays a key role in planning expansions, preventative maintenance, and emergency preparedness.

Essential Job Functions (include but are not limited to)

• Plans, coordinates, and oversees maintenance, repairs, and improvements for the organizationand RDC-owned facilities.
• Develops and implements a preventative maintenance program to ensure building systems (e.g., HVAC, electrical, plumbing, security, fire safety, elevator, backflow, and life safety systems) remain in optimal condition.
• Conducts regular facility inspections to identify repair needs and safety concerns.
• Supervises and evaluates staff, providing guidance, training, and opportunities for professional development.
• Manages and responds to work orders, prioritizing urgent repairs, including emergency maintenance outside of normal hours.
• Responds to urgent matters outside of regular business hours. Ensures timely resolution of critical issues during on-call status. Communicates effectively with team members and stakeholders.
• Ensures compliance with all relevant building codes, Americans with Disabilities Act (ADA) requirements, OSHA safety regulations, and fire codes.
• Co-Chairs the ADA Committee, collaborating with staff and vendors to facilitate meetings, develop agendas, ensure compliance, and promote accessibility and inclusion.
• Oversees custodial and maintenance contracts, ensuring quality and efficiency.
• Manages vendor contracts, solicits bids for special projects, and negotiates service agreements. Supervises and inspects work of onsite contractors.
• Develops and monitors facility budgets, including cost estimates for maintenance, upgrades, and expansions.
• Plans, forecasts, and coordinates facility construction, renovations, and capital improvement projects.
• Implements security measures, including building access controls and after-hours protocols.
• Maintains accurate records of maintenance activities, repairs, inspections, and compliance reports.
• Develops and updates emergency response and evacuation plan in accordance with OSHA guidelines.
• Ensures routine inspections and compliance for fire alarms, sprinklers, elevators, AEDs, and other safety equipment.
• Provides recommendations for long-term facility planning, including energy efficiency and sustainability initiatives.
• Collaborates with leadership and department heads to address facility needs.
• Ensures all work meets or exceeds the organization’s expectations.
• Demonstrates professionalism when representing the organization in all communications with internal and external customers and vendors.
• Sustains housekeeping standards in accordance with safety and appearance guidelines.
• Completes and demonstrates a full understanding of ongoing training concepts and applications.
• Emulates the organization’s values in daily interactions with internal and external customers.
• Meets organization standards on quantity and quality of work performed on an ongoing basis and performs all work-related tasks in a manner that complies with all policies and procedures.
• Adheres to the organizations' policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments while maintaining regular and timely attendance.
• Performs other duties as assigned.

Education/Skills/Experience

• Bachelor’s degree in Facilities Management, Construction Management, Public Administration, or a related field preferred.
• Minimum of 5 (five) years of experience in facilities management, building maintenance, or a related role.
• Will accept equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this position.
• Must have knowledge of HVAC, electrical, fire, security, mechanical, and plumbing systems.
• Working knowledge and ability to make practical application of applicable local and state regulations, Americans with Disabilities Act (ADA), Stormwater Pollution Prevention Plans (SWPPP), and principles and accepted practices of maintenance and safety operations.
• Experience in government or public sector facility management is a plus.

Role requires the following skills:

• Excellent attention to detail, organizational skills, and adherence to deadlines.
• Good interpersonal and customer contact skills.
• Good written/verbal communication skills.
• Strong problem-solving and strong decision-making skills.
• Listens effectively when others are speaking.
• Credible, responsive team player.
• Ability to perform and retain various skill related tasks, training, and operations.
• Effectively sets priorities and deadlines.
• Demonstrates computer skills and aptitude. Highly knowledgeable in Microsoft Office including Word, Excel, Outlook, and Teams. Knowledge of Tyler Munis Enterprise ERP and Building Management Software (BMS) is a plus.

Work Schedule

This position requires flexibility in scheduling to meet the needs of the organization. While standard business hours will serve as baseline, the role requires serving on-call hours, including evenings, weekends, and holidays, to address operational demands, attend meetings, or respond to emergencies. Employees in this position must be available to work outside of regular business hours as necessary and demonstrate the ability to manage workloads effectively under varying schedules.

Working Environment

• Work is performed in both office settings and in the field.
• Involves regular interaction with government officials, department personnel, community. members, and external organizations.
• Ability to work at a consistent pace.
• Safety and health hazards are associated with the operation of equipment, combustible fuels, chemicals, high voltage electricity, and ladders.

Physical Requirements

While performing the duties of this job, the employee is regularly required to:

• Possess the ability to push, pull, lift, and carry up to twenty-five (25) lbs.
• Operate equipment and vehicles.
• Communicate in person, electronically, and by telephone as needed.
• Perform tasks that require precise hand movements, such as repairs and equipment handling.​
• Stand, walk, and move throughout facilities for extended periods, often comprising a significant portion of the workday.​
• Ascend or descend ladders, stairs, scaffolding, ramps, and similar structures to access various facility areas.
• Engage in activities that require bending or positioning oneself low to the ground to inspect or repair equipment and building components.​
• Maintain clear vision and hearing to identify maintenance needs, read technical manuals, and communicate effectively with team members and contractors.​
• Work in diverse conditions, including exposure to varying temperatures, weather elements, confined spaces, and heights, depending on the facility's nature and location.

Training to be completed

• Comprehensive understanding of the vision, goals, and objectives of the organization.
• All relevant Business System software.
• Continuing education is required to maintain knowledge and skills.
• All applicable compliance training.

Certificates/Licenses

• Must be able to pass all applicable background checks.
• Valid driver’s license and safe driving record.
• OSHA 30-Hour General Industry Certification – Ensures compliance with workplace safety regulations in municipal facilities.

Job Type: Full-time

Pay: From $64,929.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Facilities management: 5 years (Preferred)
• HVAC: 2 years (Preferred)
• Electrical systems: 2 years (Preferred)
• Plumbing: 2 years (Preferred)
• SWPPP: 1 year (Preferred)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)
• OSHA 30 (Preferred)

Ability to Commute:

• West Lafayette, IN 47906 (Preferred)

Work Location: In person

Salary : $64,929