What are the responsibilities and job description for the Payroll Technician position at City of Whittier, CA?
Description
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Definition: Under general supervision, coordinates and performs the duties of the City's payroll functions; oversees deferred compensation program; verifies employee reimbursement; assist quarterly tax reporting; performs other payroll related duties as required.
Supervision received/exercised: Receives general supervision from the Payroll Supervisor.
Examples of Duties
Essential Functions (include but are not limited to the following):
Coordinates and performs the duties of the City's payroll functions; oversees Deferred Compensation program; verifies accounts payable; assist quarterly tax reporting; and reports payroll to CALPERS.
Processes the City's bi-weekly payroll; issues and collects bi-weekly timesheets; enters overtime rates, retroactive pay and step increases; validates vacation, sick leave and comp time accruals; produces checks.
Generates reports for EDD, IRS, and the State; prepares a variety of journal entries, including the miscellaneous payroll, payroll transfers, and payoff journals.
Audits petty cash; verifies expenditures for accounts payable.
Maintains employee garnishments; oversees all changes to Deferred Compensation plans; participates in open enrollment; monitors deductions for maximum contributions; meets with Deferred Compensation representatives; explains programs to employees; enrolls employees in CALPERS.
Maintains records for FMLA and CFRA; notify employees of available PN time off.
Prepares a variety of quarterly and annual reports, including the tax report; prepares spreadsheets.
Establishes positive working relationships with representatives of community organizations, State/local agencies and associations, City management and staff, and the public.
Other Duties (include but are not limited to the following):
May be exposed to confidential and privileged information during the course of duties, which should be maintained as such.
Performs other related duties as required.
Physical, Mental and Environmental Working Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data, and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is also required.
The City of Whittier encourages applications from qualified Individuals with disabilities as defined by the Americans with Disabilities Act and California Fair Employment and Housing Act. Individuals who require accommodation in the application or testing process should contact the Human Resources staff at least 5 days prior to the application deadline or 5 days prior to the testing process so that a reasonable accommodation may be made. Persons requesting a reasonable accommodation will be required to provide documentation of such need. Seeking or receiving an accommodation by the City will have no negative impact on an individual's application or employment.
Typical Qualifications
<Qualifications:(The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience: Any combination of education and experience that has provided the knowledge, abilities and skills necessary for a Payroll Technician. A typical way of obtaining the required qualifications is to possess the equivalent of two years of responsible experience in payroll, accounts payable, accounts receivable, clerical accounting, and budgeting, which included financial and statistical record keeping, public contact, and the application of policies and procedures, and a high school diploma or equivalent, supplemented by specialized coursework in accounting or business practices.
License/Certificate: Possession of, or ability to obtain, a valid Class C California driver's license.
Knowledge/Abilities/Skills: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
Knowledge of: Modern principles and practices of financial record keeping, report writing, and basic governmental accounting, including payroll; computer operations and databases; basic principles of mathematics; applicable Federal, State, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; and occupational hazards and standard safety practices.
Ability to: Prepare the City's payroll and related functions; prepare, maintain and reconcile various financial, accounting, and statistical records; keep accurate records; respond to questions from the public and City personnel regarding policies and procedures for assigned areas; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships.
Skill to: Operate an office computer and a variety of word processing, spreadsheet and software applications, including payroll and other financial systems.
Supplemental Information
Medical: Applicants will be required as a prerequisite to employment to successfully pass a physical examination, including a drug screen, the cost of which will be paid by the City.
Selection/Exam Process: The person selected will be expected to perform all the functions of the position. Based on a review of the applications and the supplemental applications received, the candidates appearing to be the most qualified and meeting the City's particular needs will be invited in writing to the exam process. A candidate must achieve a passing score on each exam to proceed to the next exam. Due to the anticipated large volume of applicants for this position and our limited resources, we will only be able to invite the most highly qualified candidates to participate in the exam process.
Exam Information:
Oral Interview: 100%
The provisions of this announcement do not constitute an expressed or implied contract and any revisions contained in this announcement may be modified or revoked without notice.