Utility Compliance Coordinator

SUMMARY:

Performs a variety of administrative duties in relation to the construction, operation, maintenance, compliance, and repair of the gas, water and sewer system and other Municipal Facilities. This employee is under the general supervision and direction of the Public Works Director or a designee.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Performs administrative/compliance duties for the Utility Department.

• Oversee compliance of City utilities with state and federal agencies
• Input financials and progress reports of received grants.
• Prepares records such as Arizona Corporation Commission (ACC), Arizona Department of Environmental Quality (ADEQ), Environmental Protection Agency (EPA) Annual Reports for review and submittal by Public Services and Works.
• Assists Utility Supervisor or Utility Lead personnel with regulatory compliance regarding all of the City’s Utility functions. To include all regulated reporting and assist and attend all utility audit functions.
• Prepares pertinent documents for review by the supervisors.
• Schedules appointments, gives information to callers, composes and types correspondence, and performs other administrative and clerical duties.
• Acts as custodian of utility records and files.
• Create and maintain accurate work orders for utilities to include meter changes, callouts, leaks, turn on and turn offs, pressure tests, and/or utility maintenance.
• Obtains cost estimates and prepares expenditure requests for supplies and services.
• Prepare capital project cost sheets and coordinate with staff on labor, materials, and equipment utilized on projects.
• Coordinate blue stake/excavation notices and coordinate with staff on locating lines.

Gas, Water, and Sewer Utilities to include:

o Gas

o Material ordering, reviewing invoices, preparing expenditure requests, and maintaining records of inventory.

o Prepare and update Operations & Maintenance, Emergency, Substance Abuse, and Distribution Integrity Management Plan manuals.

o Coordinate and complete annual reports.

o Coordinate annual liaison meetings with surrounding cities and/or other partners.

o Coordinate excavator notification letters and/or bi-annual fliers and public awareness fliers.

o Prepare and complete audit reports for annual gas audit.

§ Coordinate monthly mandate reviews from staff.

§ Complete PHMSA Reports.

§ Ensure operator qualifications (see training).

§ Prepare incident reports as needed.

§ Water

o Prepare and coordinate water samples monthly.

o Prepare and publish annual quality reports and other reports.

o Prepare and distribute backflow records.

§ Sewer

o Prepare and store pump books records.

· Completes other duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Associate degree (AA) or equivalent from two-year college or technical school or six months to one-year related utility experience and/or training or equivalent combination of education and experience.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instruction and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several variables in standardized situations.

OTHER SKILLS AND ABILITIES:

· Use logical thinking and personal judgment to perform a variety of office tasks that require special skills and knowledge of utility systems.

· Make decisions based on one’s own judgment and city code and policy.

· Follow instructions without close supervision.

· Speak and write clearly and accurately.

· Plan one’s own work and sometimes the work of others.

· Ability to operate computer and various software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools or controls and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must frequently lift and or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

This description is intended to indicate the kinds of duties, and which will be required of employees given this title. It shall not be construed as determining what the specific duties and responsibilities of any particular position shall be. It is not intended to limit in any way the right of any supervisor to assign, direct and control the work of employees under their supervision.

POSITION IS OPEN UNTIL FILLED

Job Type: Full-time

Pay: $21.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift

Work Location: In person

Salary : $21 - $30