What are the responsibilities and job description for the Accounting Specialist position at City of Wilmington?
JOB
The purpose of this position is to provide fiscal review and support to city staff to ensure accounting accuracy, and compliance with federal, state, and city policies, procedures, and regulations. This is accomplished by communicating, advising, and training department fiscal/administrative support personnel, reviewing documents created by others for accuracy, and composing correspondence. Other duties include preparing account reconciliations and performing special assignments.
EXAMPLE OF DUTIES
Performs fiscal and administrative duties by answering inquiries, generating reports for both internal and external customers, and consistently checking accounting accuracy. Follows up on status of late and rejected entries.When assigned to Accounts Payable/Accounts ReceivableExamines accounting submittals from fiscal/administrative staff for accuracy.Review and approve daily cash receipt batches, journals, and supporting documentation for accuracy prior to posting to the general ledger.Reconcile accounts receivable ledger to the subsidiary (customer receivables).Research and resolve billing and customer payment discrepancies.Review and approve general billing invoices created by departments.Assist in training staff in cashiering duties and procedures.Review accounting entries and supporting documents for proper coding, sales tax and retainage calculations, and correct accounting period prior to posting to the ledger. Ensures request for payments complies with state and federal regulations, and city policy. Audits travel authorization requests and travel expense reports for accuracy and compliance with city and federal policies and regulations.Audits general ledger accounts to ensure accounts are balanced with the budget and reclassified when needed. Assists in the vendor verification process, processes all necessary documents for Form 1099 reporting, B Notice processing, supports the annual departmental materials and supplies inventory count and calculations, follow-up and report on stale dated checks, processes procurement card payment, provides technical financial management assistance to other departments and follows up on customer statements and voided checks.When assigned to the Loan DivisionEnsures new loan files have accurate and complete documentation and work with the loan team to secure missing documents. Enter new loans accounts in HTE and MUNIS. Process payments to the Register of Deeds for Request for Notice on new loans. Track homeowners’ insurance for borrowers via weekly mail. Follow-up on notices of insurance cancellation. File documents into the loan files as needed. Complete the Loan Production Report in excel for tracking purposes.Process and prepare the monthly delinquent loan report in excel. Analyze the report for accounting errors, refunds owed to borrowers, misapplied payments and open charges. Monitor loans maturing in the next year and offer loan extensions where applicable.Manage inquiries from borrowers and serve as the point person for loan payoff statements and file satisfactions.Presenting loan modifications to the Loan Review Board.Performs fiscal and administrative duties by ordering department supplies, submitting requisitions and invoices for payment. Reconciling accounts as assigned. Researching address changes, death certificates and liens.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.WORKING CONDITIONS: This position generally requires work indoors/office setting.
The purpose of this position is to provide fiscal review and support to city staff to ensure accounting accuracy, and compliance with federal, state, and city policies, procedures, and regulations. This is accomplished by communicating, advising, and training department fiscal/administrative support personnel, reviewing documents created by others for accuracy, and composing correspondence. Other duties include preparing account reconciliations and performing special assignments.
EXAMPLE OF DUTIES
Performs fiscal and administrative duties by answering inquiries, generating reports for both internal and external customers, and consistently checking accounting accuracy. Follows up on status of late and rejected entries.When assigned to Accounts Payable/Accounts ReceivableExamines accounting submittals from fiscal/administrative staff for accuracy.Review and approve daily cash receipt batches, journals, and supporting documentation for accuracy prior to posting to the general ledger.Reconcile accounts receivable ledger to the subsidiary (customer receivables).Research and resolve billing and customer payment discrepancies.Review and approve general billing invoices created by departments.Assist in training staff in cashiering duties and procedures.Review accounting entries and supporting documents for proper coding, sales tax and retainage calculations, and correct accounting period prior to posting to the ledger. Ensures request for payments complies with state and federal regulations, and city policy. Audits travel authorization requests and travel expense reports for accuracy and compliance with city and federal policies and regulations.Audits general ledger accounts to ensure accounts are balanced with the budget and reclassified when needed. Assists in the vendor verification process, processes all necessary documents for Form 1099 reporting, B Notice processing, supports the annual departmental materials and supplies inventory count and calculations, follow-up and report on stale dated checks, processes procurement card payment, provides technical financial management assistance to other departments and follows up on customer statements and voided checks.When assigned to the Loan DivisionEnsures new loan files have accurate and complete documentation and work with the loan team to secure missing documents. Enter new loans accounts in HTE and MUNIS. Process payments to the Register of Deeds for Request for Notice on new loans. Track homeowners’ insurance for borrowers via weekly mail. Follow-up on notices of insurance cancellation. File documents into the loan files as needed. Complete the Loan Production Report in excel for tracking purposes.Process and prepare the monthly delinquent loan report in excel. Analyze the report for accounting errors, refunds owed to borrowers, misapplied payments and open charges. Monitor loans maturing in the next year and offer loan extensions where applicable.Manage inquiries from borrowers and serve as the point person for loan payoff statements and file satisfactions.Presenting loan modifications to the Loan Review Board.Performs fiscal and administrative duties by ordering department supplies, submitting requisitions and invoices for payment. Reconciling accounts as assigned. Researching address changes, death certificates and liens.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.WORKING CONDITIONS: This position generally requires work indoors/office setting.
