What are the responsibilities and job description for the Administrative Support Specialist - WMPO position at City of Wilmington?
The purpose of this position is to serve as Clerk to the WMPO Board and provide clerical and administrative support to the WMPO.
This is accomplished by receiving phone calls, greeting and directing walk-in visitors, creating and distributing correspondence, copying, faxing, making travel arrangements, distributing mail, completing reports, maintaining office supply inventory, completing departmental purchase orders, processing invoices, assisting with budget preparation, and maintaining records and files.
Other duties: Monitoring the budget, keeping employees informed of work-related activities, assisting other departments, maintaining employee records, and providing backup support for other clerical staff.
- Provides administrative support for the assigned department executive by answering the phone, screening and referring callers, scheduling appointments and maintaining the calendar, locating and providing information to citizens, maintaining the department filing system, typing, printing, and distributing departmental correspondence, making travel arrangements, distributing mail and maintaining records and filing systems.
- Provides clerical support to the assigned department by faxing and copying documents; attending meetings and taking minutes of the meetings and assisting with logistics; maintaining documents; and ordering and maintaining office supplies.
- Coordinates the preparation and submission of regularly scheduled information such as payroll, budgets, requisitions and purchase orders, and grant applications, develops recommendations for policy and procedure changes, and assists or coordinates special projects.
Formal Education
- Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience
- One (1) year of professional experience providing administrative support to a department or division head.
Certification &
Other Requirements
Other Requirements
- Class C Drivers License
