Events Supervisor

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

POSITION SUMMARY

The position is responsible for the management and ongoing monitoring of all City events, which requires flexibility and availability to be on-site during all events, including days, evenings, weekends, and holidays. Key responsibilities include planning, marketing, production, and execution of City-wide special events, as well as providing support, as assigned, for other City-sponsored community events and priorities. Demonstrated competency and proficiency in in developing and executing marketing plans for events and programs in all forms of media, including social media platforms; excellent logistical planning and coordination skills; well-developed critical thinking skills; and a proven ability to exercise independent and sound judgement; and appreciate, value, and consider diverse perspectives while being able to persuade, negotiate and influence in this role is vital to its success. This position reports directly to the Parks and Recreation Director.

ESSENTIAL FUNCTIONS

• Plans, produces, organizes, and executes City-wide special events and entertainment programs.
• Presents all event applications and logistical details for review and approval by the Parks and Recreation Director, Manager, and supporting designees.
• Determines and coordinates internal and external event support / staffing needs as part of initial event approval review. Internal support is provided by City departments, which are to be included in discussions regarding available resources vs. event needs to balance event needs with operational considerations.
• Performs on-site coordination, monitoring, and management of operations during events as assigned.
• Oversees activities at designated locations such as parks, pavilions, halls, City-owned facilities, and public areas.
• Supervises, trains, and coordinates special event volunteers and part-time event staff as needed.
• Oversees weekly and quarterly events as assigned.
• Reviews, books, and contracts vendors, talent, and performers for City events as appropriate for the event / venue, submitting lists and set-up information to department Director for approval.
• Enforces City policies and procedures with event vendors, entertainment, performers, facility renters, event sponsors, staff, etc.
• Assists with event scripts for event timeframe parameters as a communication tool to ensure all associated activities are properly synchronized and all parties have a clear understanding of roles and responsibilities.
• May serve as City liaison, guiding and coordinating activities with community organizations and merchants for City events as assigned by the department Director.
• Recommends and participates in ongoing enhancements to existing events and the development of future events aligned with the City's community and culture, which requires a creative and innovative mindset capable of thinking 'outside of the box.'
• Handles an array of event-related support functions including creating site layout and maps; creating and maintaining an internal online calendar of events; developing and managing event, grant, and project budgets; collecting and maintaining proper documentation for all events; and completing various daily, weekly, quarterly, and annual reports, including ad hoc reports.
• Identifies and develops sponsorship opportunities for events and programs.
• Develops, designs and edits event and program marketing plans and materials (i.e., posters, signage, etc.), utilizing all forms of media, including social media. Submits and obtains approval from the Senior Administration Events Committee for all internal event marketing plans and materials, as well as those submitted by external organizations for approved events.
• Provides event information, schedules, and details, as appropriate, to the Community Relations Manager for inclusion in community marketing materials and newsletters / publications.
• Proactively handles any event issues and responds to emergencies.
• Identifies and reports needed maintenance and repairs to appropriate City departments.
• Works a flexible schedule, including days, evenings, weekends, and holidays.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Exceptions to the minimum qualifications must be reviewed by the Human Resources Director and approved by the City Manager prior to job offer.

KNOWLEDGE, SKILLS, AND ABILITIES

ENVIRONMENTAL AND PHYSICAL REQUIREMENTS

The City of Winter Garden is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City of Winter Garden provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Position Requirements

See job description.

Full-Time / Part-Time

Full-Time

Position

Events Supervisor

Close Date

Location

City of Winter Garden

About the Organization

Salary Range

Qualification Based

This position is currently accepting applications.