What are the responsibilities and job description for the Payroll Specialist position at City of Winter Haven, FL?
The City of Winter Haven is seeking a detail-oriented and highly organized Payroll Specialist to join our dynamic team. The ideal candidate will be responsible for processing and managing payroll, ensuring accuracy, compliance with legal requirements, and timely payment to employees.
- Job Title: Payroll Specialist
- Category: Full-Time
- Application Closing Date: March 20, 2025, 5:00 p.m.
Salary and Benefits:
- $49,941 Annually Minimum, Pending Job Related Experience
- Annual Step for Performance Pay Adjustments
- 12 Paid Holidays Per Year
- 12 Vacation Days Minimum, Earned Per Year
- 12 Sick Days Earned Per Year
- Medical, Dental, Vision, and Life Insurance Benefits
- 401(a) Retirement Plan and Social Security Coverage
- Education/Tuition Assistance Program; and Training and Development Opportunities
- Employee Assistance Program – to include Mental Health Assistance/Services
Essential Job Functions
Highly responsible position ensuring payroll accuracy and compliance. Utilizes independent judgment to resolve problems in the timekeeping and payroll systems. Performs work in accordance with federal and state labor laws, City employment policies, and established accounting principles and procedures.
- Examines, analyzes and audits electronic timekeeping timecards and payroll records to detect discrepancies, verify accuracy and recommend system modifications and solutions as necessary.
- Provides oversight regarding pay calculations, holidays, and schedules and provides instruction regularly to managers/supervisors who oversee timekeeping in their respective areas.
- Reviews and verifies payroll documents, including personnel action forms, time sheets, etc., imports/enters data, prepares payroll, and calculates and remits payroll taxes.
- Calculates employee contributions and earnings and uploads data into retirement projected benefit portals each pay period.
- Prepares quarterly 941 and unemployment tax reports, and maintains all related reports as required.
- Creates, and reconciles, distributes, and uploads W-2 and 1095C Forms annually.
- Reconciles various payroll deduction accounts monthly.
- Prepares annual census reports required for actuarial valuations.
- Prepares the annual Compensated Absence schedule in compliance with GASB Standard #101.
- Researches records and compiles data for the annual workers’ compensation and financial statement audits.
- May be required to plan, organize, supervise, and train assigned personnel.
- This is not intended to be an all-inclusive listing of essential job functions; the performance of other essential functions may be required.
Knowledge, Skills & Abilities:
- Knowledge of labor laws and accounting principles and procedures.
- Ability to prepare complete and accurate payroll reports and statements; participate technically in the development of and installation of timekeeping and payroll systems/modules; perform complex, detailed work involving written and numeric data; and make calculations rapidly and accurately.
Minimum Education & Experience:
- Associates degree in Accounting, Business Administration, Finance or related field is required; a Bachelor’s degree preferred.
- Three (3) years of payroll processing and administration experience in the public or private sector.
- An equivalent combination of education and experience that is determined to be directly related to the foregoing specific requirements may be substituted.
Physical / Environmental Factors:
- Must have the physical ability, strength, and flexibility to perform the job functions in the work environment.
- Reasonable accommodations will be made for otherwise qualified individuals with a disability.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE
Our Mission: Enriching lifestyle through exceptional service.
Salary : $49,941
