What are the responsibilities and job description for the Department Assistant IV - Tahoma Cemetery/Public Works position at City of Yakima, WA?
Salary : $3,440.67 - $4,109.73 Monthly
Location : WA, WA
Job Type: Full-time
Department: Public Works
Division: Cemetery
Opening Date: 02/14/2025
Closing Date: 2/28/2025 4:00 PM Pacific
Bargaining Unit: AFSCME - Municipal
Initial candidate eligibility is based on the job application and any accompanying documentation. It is the responsibility of the applicant to provide sufficient information and details within the body of the application (education and work experience sections) to permit the City of Yakima to properly evaluate the candidate's qualification, abilities and experience as it relates to the requirements of the position. For calculation of experience, one year of experience equals 12 months with a minimum of 173.33 hours per month. Additional required documents must be attached. Resumes are not accepted in lieu of application fields.
Overview And Minimum Class Requirements
Public Works has an opportunity for a department assistant who possesses exceptional customer service and written/verbal communication skills. This position requires daily travel between Tahoma Cemetery and Public Works.
Any combination of education or experience equivalent to two years of progressively responsible office or secretarial work experience, which includes one year in a directly related job function.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Must possess and maintain a valid Washington State Driver's License; and acquire first aid certification within six months of position appointment.
Job Summary
Under general to limited supervision: performs a variety of responsible, administrative-oriented office support work of a consequential nature involving complex procedural or specialized substantive tasks; operates one or more types of office or specialized equipment in conjunction with the work; applies substantial independent judgment and discretion, and is provided considerable latitude in making responsible decisions, resolving unusual problems, and interpreting extensive guidelines, regulations, and policies in order to complete the work; performs related work as required. The work assigned often requires expertise and background in a specialized field. May monitor or coordinate the activities of others.
Essential Functions
(Duties listed are representative of the types of tasks and functions performed by positions of this class of work. Percentage of time and rank of importance of duties are not listed since both will vary by position and work location.)
Essential Functions
Using established operational guidelines,provides information on office policies and activities to the public and staff members on request; provides detailed responses to information requests about programs and activities of the department using available reference materials; schedules safety and training meetings, and required testing for the entire department, and relays instructions and messages from a superior. Recommends new or revised departmental policies and procedures; coordinates and assists implementation of approved changes in policies and procedures affecting assigned function; updates affected policy/procedure manuals.
Performs varied office administrative tasks in relieving an administrator of important details; types a variety of materials, including reports for reproduction and distribution; organizes and maintains departmental files and records of a complex and confidential nature; such as ledgers, personnel records, databases, budget data and financial records; performs detailed research projects based on general data from an administrator; compiles supportive data for projects to aid the administrator in making decisions; performs follow-up action to assignments, independently.
Maintains a significant segment of office activity or function through independent responsibility; exercises considerable judgment and makes technical decisions in accordance with policies and practices of the department.
Requires regular and reliable attendance.
Performs other related duties as assigned.
Major Worker Characteristics
Knowledge of modern secretarial practices and office principles, practices, and techniques; of the correct and effective use of grammar and general arithmetic; of the organization, functions, and activities to which the work relates; of public relations techniques. Ability to understand and execute complex oral or written instructions, to anticipate departmental requirements; to apply extensive or obscure guidelines to a wide variety of work situations; to express ideas clearly and concisely, orally and in writing; to establish and maintain effective working relationships with others; must be ableto perform typing, and to operate various computer systems to perform word processing, spreadsheet and database work at an acceptable level of proficiency, as required by the position.
PHYSICAL DEMANDS
Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time or while standing for a period of time. Frequently needs to move inside the office to access file cabinets, office machinery, etc. Constant use of both hands in reaching/ handling/grasping/fingering while performing duties operating on computers. Occasional heavy work includes lifting and carrying up to 20 pounds. Occasionally ascends/descends stairs and ladders while maintaining balance. Constant use of all senses including feeling/talking/hearing/seeing while performing duties and while communicating with co-workers, general public and completing all tasks as assigned. Must be able to distinguish color and maintain long-term and short-term memory. May work in remote locations or in noisy work area. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
UNUSUAL WORKING CONDITIONS
Frequent extension of workday to meet deadlines. Work generally performed in an assigned office within a building that is environmentally controlled. Some positions may come in contact with the public who may be irate, upset or disturbed.
The City of Yakima is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Temporary employees are not covered by collective bargaining benefits listed below.
The City Of Yakima Is a Premier Employer In The Yakima Valley With Extensive Opportunities For Training And Growth. The City Offers a Competitive Benefit Package Including
City of Yakima employees are paid and accrue benefits on a monthly basis.
This position is covered by the AFSCME Municipal collective bargaining unit.
01
Did you clearly document your work history in the Work Experience section of your application including dates, titles and duties for each position/classification held?
Do you attest you have reviewed the job posting for this position, and acknowledge the salary range is defined as listed on the posting?
What is your highest level of education?
Do you possess reliable transportation to travel between Tahoma Cemetery and Public Works as required of the position?
How much general office work experience do you possess?
If you have the experience above, enter here the name(s) of the employer(s) and your job title(s). (Be sure application clearly outlines your job duties and lists both the months and years of experience in each position.)
07
This position will partly work at the Tahoma Cemetery. This environment is somewhat isolated and will be working independently to provide customer service to the public. Do you feel comfortable working in this type of solo situation?
Do you have experience with sales agreements, permits, and/or legal documents?
Do you have experience accepting and processing payments for services and/or sales?
If you have the experience in question 8 and/or 9, enter here the name(s) of the employer(s) and your job title(s). Also document any related software programs used including your level of responsibility and authority.(Be sure application clearly outlines your job duties and lists both the months and years of experience in each position.)
11
Describe your experience in using computer word processing programs, spreadsheets, databases, and other computer software used for document preparation. Please include the types of programs, your level of expertise and the level of responsibility you have had with regard to data processing. (e.g. data base development; preparation of spreadsheets, charts or graphs; analysis of data using existing tools; report preparation )
12
Describe your experience providing customer service to the public in high stress and/or emotional situations.
13
Please describe particular skills, experience or training which you believe BEST qualifies you for this position.
Required Question
Location : WA, WA
Job Type: Full-time
Department: Public Works
Division: Cemetery
Opening Date: 02/14/2025
Closing Date: 2/28/2025 4:00 PM Pacific
Bargaining Unit: AFSCME - Municipal
Initial candidate eligibility is based on the job application and any accompanying documentation. It is the responsibility of the applicant to provide sufficient information and details within the body of the application (education and work experience sections) to permit the City of Yakima to properly evaluate the candidate's qualification, abilities and experience as it relates to the requirements of the position. For calculation of experience, one year of experience equals 12 months with a minimum of 173.33 hours per month. Additional required documents must be attached. Resumes are not accepted in lieu of application fields.
Overview And Minimum Class Requirements
Public Works has an opportunity for a department assistant who possesses exceptional customer service and written/verbal communication skills. This position requires daily travel between Tahoma Cemetery and Public Works.
Any combination of education or experience equivalent to two years of progressively responsible office or secretarial work experience, which includes one year in a directly related job function.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Must possess and maintain a valid Washington State Driver's License; and acquire first aid certification within six months of position appointment.
Job Summary
Under general to limited supervision: performs a variety of responsible, administrative-oriented office support work of a consequential nature involving complex procedural or specialized substantive tasks; operates one or more types of office or specialized equipment in conjunction with the work; applies substantial independent judgment and discretion, and is provided considerable latitude in making responsible decisions, resolving unusual problems, and interpreting extensive guidelines, regulations, and policies in order to complete the work; performs related work as required. The work assigned often requires expertise and background in a specialized field. May monitor or coordinate the activities of others.
Essential Functions
(Duties listed are representative of the types of tasks and functions performed by positions of this class of work. Percentage of time and rank of importance of duties are not listed since both will vary by position and work location.)
Essential Functions
Using established operational guidelines,provides information on office policies and activities to the public and staff members on request; provides detailed responses to information requests about programs and activities of the department using available reference materials; schedules safety and training meetings, and required testing for the entire department, and relays instructions and messages from a superior. Recommends new or revised departmental policies and procedures; coordinates and assists implementation of approved changes in policies and procedures affecting assigned function; updates affected policy/procedure manuals.
Performs varied office administrative tasks in relieving an administrator of important details; types a variety of materials, including reports for reproduction and distribution; organizes and maintains departmental files and records of a complex and confidential nature; such as ledgers, personnel records, databases, budget data and financial records; performs detailed research projects based on general data from an administrator; compiles supportive data for projects to aid the administrator in making decisions; performs follow-up action to assignments, independently.
Maintains a significant segment of office activity or function through independent responsibility; exercises considerable judgment and makes technical decisions in accordance with policies and practices of the department.
Requires regular and reliable attendance.
Performs other related duties as assigned.
Major Worker Characteristics
Knowledge of modern secretarial practices and office principles, practices, and techniques; of the correct and effective use of grammar and general arithmetic; of the organization, functions, and activities to which the work relates; of public relations techniques. Ability to understand and execute complex oral or written instructions, to anticipate departmental requirements; to apply extensive or obscure guidelines to a wide variety of work situations; to express ideas clearly and concisely, orally and in writing; to establish and maintain effective working relationships with others; must be ableto perform typing, and to operate various computer systems to perform word processing, spreadsheet and database work at an acceptable level of proficiency, as required by the position.
PHYSICAL DEMANDS
Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time or while standing for a period of time. Frequently needs to move inside the office to access file cabinets, office machinery, etc. Constant use of both hands in reaching/ handling/grasping/fingering while performing duties operating on computers. Occasional heavy work includes lifting and carrying up to 20 pounds. Occasionally ascends/descends stairs and ladders while maintaining balance. Constant use of all senses including feeling/talking/hearing/seeing while performing duties and while communicating with co-workers, general public and completing all tasks as assigned. Must be able to distinguish color and maintain long-term and short-term memory. May work in remote locations or in noisy work area. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
UNUSUAL WORKING CONDITIONS
Frequent extension of workday to meet deadlines. Work generally performed in an assigned office within a building that is environmentally controlled. Some positions may come in contact with the public who may be irate, upset or disturbed.
The City of Yakima is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Temporary employees are not covered by collective bargaining benefits listed below.
The City Of Yakima Is a Premier Employer In The Yakima Valley With Extensive Opportunities For Training And Growth. The City Offers a Competitive Benefit Package Including
- Comprehensive medical, dental and vision coverage
- FREE healthcare clinic!
- WA State PERS pension plan
- 2% contribution to a 457 deferred compensation plan
- Leave accruals:
- Vacation - Starting at 7.67 hours/month
- Sick - 8 hours/month
- Personal holiday - 2 days
- Observed holiday - 11 holidays
- Up to 5% bilingual/biliterate English/Spanish special pay
- Life Insurance
- Much more!
City of Yakima employees are paid and accrue benefits on a monthly basis.
This position is covered by the AFSCME Municipal collective bargaining unit.
01
Did you clearly document your work history in the Work Experience section of your application including dates, titles and duties for each position/classification held?
- Yes
- No
Do you attest you have reviewed the job posting for this position, and acknowledge the salary range is defined as listed on the posting?
- Yes
- No
What is your highest level of education?
- High School diploma/GED
- Some College
- Associates Degree
- Bachelors Degree
- Masters Degree
- Technical/Trade Certification
- None of the above
Do you possess reliable transportation to travel between Tahoma Cemetery and Public Works as required of the position?
- Yes
- No
How much general office work experience do you possess?
- None
- Less than 2 years
- At least 2 years
If you have the experience above, enter here the name(s) of the employer(s) and your job title(s). (Be sure application clearly outlines your job duties and lists both the months and years of experience in each position.)
07
This position will partly work at the Tahoma Cemetery. This environment is somewhat isolated and will be working independently to provide customer service to the public. Do you feel comfortable working in this type of solo situation?
- Yes
- No
Do you have experience with sales agreements, permits, and/or legal documents?
- Yes
- No
Do you have experience accepting and processing payments for services and/or sales?
- Yes
- No
If you have the experience in question 8 and/or 9, enter here the name(s) of the employer(s) and your job title(s). Also document any related software programs used including your level of responsibility and authority.(Be sure application clearly outlines your job duties and lists both the months and years of experience in each position.)
11
Describe your experience in using computer word processing programs, spreadsheets, databases, and other computer software used for document preparation. Please include the types of programs, your level of expertise and the level of responsibility you have had with regard to data processing. (e.g. data base development; preparation of spreadsheets, charts or graphs; analysis of data using existing tools; report preparation )
12
Describe your experience providing customer service to the public in high stress and/or emotional situations.
13
Please describe particular skills, experience or training which you believe BEST qualifies you for this position.
Required Question
Salary : $3,441 - $4,110
