What are the responsibilities and job description for the Department Assistant IV - Tahoma Cemetery/Public Works position at City of Yakima?
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Must possess and maintain a valid Washington State Driver's License; and acquire first aid certification within six months of position appointment.
(Duties listed are representative of the types of tasks and functions performed by positions of this class of work. Percentage of time and rank of importance of duties are not listed since both will vary by position and work location.)
ESSENTIAL FUNCTIONS
Using established operational guidelines, provides information on office policies and activities to the public and staff members on request; provides detailed responses to information requests about programs and activities of the department using available reference materials; schedules safety and training meetings, and required testing for the entire department, and relays instructions and messages from a superior. Recommends new or revised departmental policies and procedures; coordinates and assists implementation of approved changes in policies and procedures affecting assigned function; updates affected policy/procedure manuals.
Performs varied office administrative tasks in relieving an administrator of important details; types a variety of materials, including reports for reproduction and distribution; organizes and maintains departmental files and records of a complex and confidential nature; such as ledgers, personnel records, databases, budget data and financial records; performs detailed research projects based on general data from an administrator; compiles supportive data for projects to aid the administrator in making decisions; performs follow-up action to assignments, independently.
Maintains a significant segment of office activity or function through independent responsibility; exercises considerable judgment and makes technical decisions in accordance with policies and practices of the department.
Requires regular and reliable attendance.
Performs other related duties as assigned.
Knowledge of modern secretarial practices and office principles, practices, and techniques; of the correct and effective use of grammar and general arithmetic; of the organization, functions, and activities to which the work relates; of public relations techniques. Ability to understand and execute complex oral or written instructions, to anticipate departmental requirements; to apply extensive or obscure guidelines to a wide variety of work situations; to express ideas clearly and concisely, orally and in writing; to establish and maintain effective working relationships with others; must be able to perform typing, and to operate various computer systems to perform word processing, spreadsheet and database work at an acceptable level of proficiency, as required by the position.
PHYSICAL DEMANDS
Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time or while standing for a period of time. Frequently needs to move inside the office to access file cabinets, office machinery, etc. Constant use of both hands in reaching/ handling/grasping/fingering while performing duties operating on computers. Occasional heavy work includes lifting and carrying up to 20 pounds. Occasionally ascends/descends stairs and ladders while maintaining balance. Constant use of all senses including feeling/talking/hearing/seeing while performing duties and while communicating with co-workers, general public and completing all tasks as assigned. Must be able to distinguish color and maintain long-term and short-term memory. May work in remote locations or in noisy work area. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
UNUSUAL WORKING CONDITIONS
Frequent extension of workday to meet deadlines. Work generally performed in an assigned office within a building that is environmentally controlled. Some positions may come in contact with the public who may be irate, upset or disturbed.
Salary : $3,441 - $4,110
