What are the responsibilities and job description for the Senior Management Analyst position at City of Yorba Linda, CA?

Salary : $96,204.00 - $116,940.00 Annually

Location : 4845 Casa Loma Avenue Yorba Linda, CA

Job Type : Full Time

Job Number : 181900220

Department : Public Works

Opening Date : 11 / 18 / 2024

Closing Date : Continuous

The Position

The City of Yorba Linda is seeking a qualified candidate for Senior Management Analyst to perform analytical, fiscal, administrative, and supervisory duties. Responsibilities also include budget & financial analysis for the department, program / project management, policies and procedure development, organizational analysis, grant management, and contract administration. The successful candidate will work in the Public Works Department and report directly to the Director of Public Works / City Engineer, and will work closely with all sections of Public Works primarily with the Landscape Maintenance Assessment District (LMAD), Capital Improvement Program, Development Services, and Traffic sections. Areas of responsibilities will also include management of public outreach for Proposition 218 processes and the annual Engineer's Report, working closely with residents, other public agencies, and neighboring municipalities as well as overseeing staff report preparation for City Council meetings.

An incumbent in this advanced-journey level classification is expected to carry out advanced professional assignments requiring independent judgment in the performance of duties. The Senior Management Analyst position is distinguished from the Management Analyst position by the difficulty, scope, complexity, and autonomy of the work performed. The incumbent performs complex studies, research, and analysis relative to programs and their financial support; conducts studies of operations, service, and program activities including workflow, organizational structure, operating procedures, and staffing patterns; writes reports and recommendations for appropriate action based on the analysis of collected data. Prepares and monitors department budget; monitors revenues and expenditures on an ongoing basis; makes revenue projections; performs cost-benefit analysis; acts as liaison between the division or department and Finance. Coordinates assigned activities with other divisions, outside agencies, and the general public.

This recruitment is open on a continuous basis.

The first round of application review is Friday December 6, 2024

Interested candidates are encouraged to apply immediately, as the recruitment can close at any time, with or without notice.

Resume and Cover Letter must be included when applying for this position-

Examples of Duties

Plan, coordinate, implement, promote, and oversee significant programs, projects, and initiatives; oversee and participate in the development and implementation of program / project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals.

Coordinate assigned services and program / project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups, organizations, and other City groups; provide information and assistance as appropriate.

Research contract service and supply needs; develop and negotiate contract terms; monitor contract compliance; mediate user / provider complaints; conduct on-site inspections to determine need or compliance; provide information to public on contracts or available loan or grant programs. Develop purchase orders, change orders, amendments, and other contract management tasks.

Conduct research, studies, and surveys on a variety of Departmental programs, systems, operations, or activities; evaluate data; make recommendations. May present reports of findings and recommendations on programs managed, operating and organizational procedures, pending and approved legislation and cost comparison.

Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; coordinate, forecast, research, prepare, and present assigned operating and capital budget submission; review and analyze budget requests and budget changes; make recommendations and obtains final approval for changes; initiate accounting transfers, prepare budgetary amendments, and make adjustments as authorized; create data tracking and reporting systems; authorize expenditures based on funding availability; monitor monthly status; communicate financial status with management staff; research revenue enhancement options and makes recommendations. May prepare grant applications and monitor / administer grant-funded programs and contracts.

May select, train, motivate and evaluate assigned staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies; recommend and implement discipline and termination procedures. May direct, coordinate, and review the work plan for assigned staff; identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.

Perform other related duties as assigned.

Desirable Knowledge Skills & Abilities

Principles and practices of public administration including program monitoring, personnel policy, project measurement, and control administration.

Municipal operations, procedures, policies; Federal, state, and local laws, regulations, ordinances, and legislative practices, including the potential impacts of pending legislation and statutes affecting the areas of responsibility of this position.

Research methods and techniques, statistical and work measurements, and standards development and implementation.

Modern office practices, procedures, and equipment. Proficiently use word processing, spreadsheet, database, and e-mail software.

Methods and techniques of effective technical, administrative, and financial record keeping.

Ability to communicate effectively, either orally or in writing, with staff, City management, contractors, consultants, vendors, public officials, private representatives, community groups, and the general public.

Principles and practices of budget preparation and administration and grant application and administration principles and practices; finance and accounting systems.

Other

MINIMUM QUALIFICATIONS

Five years of increasingly responsible journey level professional administrative and management analysis experience, preferably within a local government environment, supplemented by a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. A pertinent graduate degree is desirable.

LICENSE & OTHER REQUIREMENTS

Valid State of California Class C Driver's License.

PHYSICAL REQUIREMENTS

Work is performed primarily in an office environment. An incumbent uses a computer, keyboard and related equipment, data recording equipment, and may drive a vehicle on City business. The physical tasks of this position include sitting at a desk and computer terminal for sustained periods of time from two to four hours; walking, reaching, lifting and bending. Latter activities occur in variations throughout the day and are light in nature. This position has exposure to vibrations from a computer and other office equipment, and computer glare.

EXEMPT / NON-EXEMPT

This is a FLSA exempt position in the Mid-Management group. No overtime is paid for hours worked in excess of 40 hours per work week.

BACKGROUND CHECK / PHYSICAL EXAM

Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions. The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City. Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.

EQUAL OPPORTUNITY EMPLOYER

The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment. Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.

DISASTER SERVICE WORKER

In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Retirement : CalPERS - Classic employees 2%@55 (Employee contributes 7%), plus 7% Employer Paid Member Contribution (EPMC). PEPRA (hired on or after January 1, 2013 or six month lapse between CalPERS agencies) 2% @ 62 (Employee contributes 7.25%). At the time of hire, you will be required to fill out a PERS Member Self-Certification form.

Health insurance : Employee receives $2,379 monthly health contribution. The balance between the premium and contribution may be placed in deferred compensation or received as cash. An employee may also opt out of health insurance with proof of insurance with the full health contribution being placed in deferred compensation or received as cash.

Dental / Vision insurance : City paid premium with up to $2,500 per year in benefits.

Flexible Spending Accounts available : $3,300 for health and $5,000 dependent care available.

Life Insurance / Long Term Disability : City paid premiums for one times annual salary / 60% benefit.

Annual Leave : Mid-Management employees accrue annual leave which may be used for sick or vacation purposes.

Administrative Leave : 80 hours per fiscal year.

Employee Assistance Program available.

457(b) Deferred Compensation plan : with MIssionSquare Retirement, and a $50 per month matching contribution for participating employees.

College Savings Plan - Employees may contribute to a section 529 plan which is designed to encourage saving for future college costs.

Social Security : City does not participate in the Social Security program, except for the mandatory 1.45% Medicare Contribution.

9 / 80 Work Schedule : Adjusted workweek schedule participation may be required.

Candidates will be evaluated based on the information provided on both the application and the responses to the following supplemental questions. Failure to fully detail all experience or stating experience in response to the supplemental question but not listing the experience in the application, copy / pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?

What is your highest level of education achieved?

Bachelor's Degree

Master's Degree or advanced degree

Other

Briefly describe your experience working in the public sector. Include which City / County departments and primary responsibilities? If none, enter N / A.

Briefly describe your experience using Tyler Munis software or other similar financial management software. Include details about the tasks you performed with the software. If none, enter N / A.

Please describe your experience working with budgets and financial spreadsheets. Please include any relevant analytical project you've worked on. If none, enter N / A.

Please describe any assessment district (i.e., landscape maintenance, community facilities, or similar) experience you have. If none, enter N / A.

Please describe any Capital Improvement Project management experience. If none, enter N / A.

Please describe any grant management experience. If none, type N / A.

Please attach one writing sample that demonstrates your applicable writing skills. You may also submit another professional written work product that demonstrates your job-related writing skills.

Check here to indicate you understand this requirement.

Please attach a cover letter AND resume.

Check here to indicate you understand this requirement.

Required Question

Salary : $96,204 - $116,940

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