Human Resources Manager- Deputy Business Administrator

The purpose of this position is to oversee the Office of Human Resources. The position is responsible for the strategic and effective development, implementation, and administration of related policies and programs, including planning, coordinating, and directing all key Human Resources functions, to ensure a proactive, legally compliant, and equal opportunity work environment for all City employees. This is accomplished by administering the recruitment and selection, classification and compensation, personnel policies and procedures, employee development programs, and employee relations; serve as the City’s EEO Officer; negotiating and administering five (5) collective bargaining agreements; and overseeing the administration of a self-funded health insurance program. Other duties include management of the City’s risk management program; reporting; and performing special assignments as needed. Work is performed under the general supervision of the Business Administrator and the position directly supervises 2.5 employees.

Plan and develop City personnel policies and procedures; research emerging employment issues and prepare new or revised policies to meet city objectives and government regulations; i.e. develop policies to address benefits, compensation, classification, equal employment, labor relations and related areas; meet with management committees to review requirements and ensure relevant issues are addressed; submit to Business Administrator for review and approval; prepare written memorandums and/or conduct meetings to communicate policies to employees.

Negotiates and administers collective bargaining agreements by interpreting contract language and advising managers and supervisors; attending labor-management meetings; discussing pending grievances with labor representatives; responding to grievances including serving as third step hearing officer and issuing a third step response; prepare and attend interest arbitration and fact-finding hearings; and coordinating with labor counsel regarding labor-management issues.

Manages the employee relations process including addressing concerns between management and employees; fielding complaints and claims of policy violations; performing investigative interviews; assuring that proper discipline processes are followed per collective bargaining agreements, federal/state law, and best practice; make recommendations for levels of discipline and drafts corresponding documents including, but not limited to, Loudermill Notices, Pre-Determination Notices, Notice of Discipline and/or Performance Improvement Plans (PIPs); acts as the City’s Equal Employment Opportunity Officer; Provides employee and supervisor training including coordinating training via the City’s employee assistance program; and administers the employee performance evaluation program.

Manages recruitment/selection program by reviewing job openings; reviewing vacancy announcements; overseeing the applicant review and interview process; reviewing employment offer letters; overseeing the onboarding process; and answering questions from hiring managers. Oversees administrative role of the Civil Service Board for the hiring and promotions in Police Officers & Firefighters.

Administers classification and compensation program by reviewing pay bands and collective bargaining agreements; determining pay ranges for new positions based on established criteria; assists with determining pay wages for employment offer letters; and assisting in the development of new job descriptions.

Administers fully self-funded health insurance programs and risk management liability insurance policies, including workers compensation; working with Benefit Consultants and insurance brokers; monitoring budget amounts and claims data; suggesting changes based on consultants’ recommendations and/or benefit trends.

Oversee the City’s three pension plans, including working with the City’s actuary, Pension Boards, investment advisors, pension custodian, and pension payroll service provider to ensure accuracy of plan administration.

Responsible for responding timely and accurately to all required reports and requests for information from federal/state agencies (1095s, AG-385), the City’s actuary (GASB, Act 205), insurance brokers (policy renewals, Request For Proposal), City’s finance office (annual financials/audits); City’s solicitor (right to know requests), etc.

Other duties as assigned.

Bachelor’s degree in human resources, Business Administration or Public Administration. Master’s degree in human resources, Business Administration, or public administration preferred.

 Work requires managing and monitoring work performance of a department including evaluating program/work objectives and effectiveness, establishing broad organizational goals and realigning work and staffing assignments for the department.

 Work requires contacts with management personnel from other departments. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

 Receives Limited Direction: This job title normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

This job title normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion.    Performance reviewed periodically.

  This job title requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

 This job title oversees budget preparation of a division or department budget. Reviews and approves expenditures of significant budgeted funds for the department or does research and prepares recommendations for organization-wide budget expenditures.

Salary : $70,678 - $88,346