Court Clerk Supervisor

Summary

Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you!

We are looking for someone to join Team Yuma as a Court Clerk Supervisor, working with the Yuma Municipal Court. The ideal candidate will perform supervisory level functions in support of Court Operations and Court Compliance of the Yuma Municipal Court.

Under basic supervision, this job classification assists Court Administration in supervising Court Clerks; directly supervises court operations and/or judicial compliance division at the Yuma Municipal Court (YMC) as assigned; provides technical assistance to Court Clerks; supervises courtroom operations and/or compliance case management; performs specialized legal clerical work in support of the operations of the Court.

ESSENTIAL FUNCTIONS: - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the Court Administration with a variety of technical and administrative functions; works independently and makes appropriate decisions based on knowledge of City policies, YMC procedures, Administrative Orders and standards of the Arizona Administrative Office of the Courts (AOC).
• Supervises court operations, and provides supervision to Court Clerks; responsible for oversight of case management for court operations and court compliance; conducts employee training, including case management, software applications, and other specialized court technology; tracks training requirements for Arizona Committee on Judicial Education and Training (COJET) to maintain compliance.
• Performs a variety of clerical and technical functions for YMC with discretion and impartiality; delivers Municipal Court services, and manages legal system responsibilities and special assignments; supports courtroom-related and compliance-related services, and provides customer service at the public counter as needed; follows YMC policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies, and other specific Court duties and assignments.
• Follows security protocols; completes all reports and paperwork in a timely manner, and in compliance with court administrative orders, regulations and standards; compiles and reviews data, and generates reports; updates, corrects, retrieves and releases YMC information according to procedures.
• Accepts and files documents submitted to the court; sorts, indexes, and files materials according to established procedures; checks records and documents for completeness and accuracy; prepares and processes legal documents, and technical records according to established court policies and procedures.
• Calendars Court activities; assists with the flow of court case information to and from judges and staff.
• Resolves issues, questions, and complaints from customers; resolves judicial compliance issues within scope of authority; researches technical inquiries, provides operational and informational responses, and resolves complaints within scope of authority; accepts paperwork for new and existing case files; enters data into the recording system; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer as required.
• Provides technical guidance, and interprets policies and procedures governing the confidentiality requirements and release of YMC records and information; answers questions and resolves issues.
• Oversees appropriate follow-up reports, warrants for violations, and process of legal documents.
• Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines

High School Diploma or GED equivalent; AND three years experience as a Court Clerk, OR an equivalent combination of education, training and experience. Supervisory experience is preferred.

Knowledge of:

• City policies and procedures.
• Federal regulations, and State of Arizona statutes, rules, administrative orders, and operational policies and procedures governing municipal courts and justice agency records management.
• Arizona court procedures, and AOC standards and Code of Conduct.
• Rules and regulations governing jury activity and courtroom behavior.
• Principles and practices of confidential records management, and file maintenance.
• State and Federal laws and regulations governing the release of information from court records.
• Principles and practices of accounting, bookkeeping, case management, and jury management.
• Arizona specialized court technology systems and software applications.
• Safe work practices and security precautions in court environments.

Skill in:

• Using initiative and independent judgment within established procedural guidelines.
• Explaining Federal and state rules and regulations, and City policies and procedures.
• Preparing, filing, and distributing a wide variety of legal documents.
• Working under pressure in a dynamic environment with changing priorities.
• Dealing tactfully and courteously with those seeking information about court functions and activities.
• Monitoring and enforcing verbal and written instructions and security procedures.
• Establishing and maintaining effective working relationships with co-workers and court personnel.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Arizona State Driver's License is required. Arizona Committee on Judicial Education Training (COJET) continuing training accreditation and Arizona Court Supervisor Program must be completed within 12 months of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment, courtroom and ancillary court facilities. May occasionally be required to bend, reach, stoop, and lift objects.