What are the responsibilities and job description for the Administrative Assistant – Human Resources - AP - 63537 position at City School District of Albany?
Administrative Assistant - Academy Park
Monday - Friday
Management Confidential
The incumbent is responsible for making independent decisions on problems encountered within a delegated scope of activity. Work is performed under the general direction of the head of the department who reviews work through conferences and reports for adherence to departmental policies and standards.
Responsibilities:
- Provides general administrative assistance in areas of recruitment and benefits;
- Responsibilities include but are limited to:
- Scheduling interviews
- Calling references
- Drafting letters
- Answering phones and emails
- Compiling personnel folders
- Data entry into the HRIS system
- Maintaining Civil Service records
- Planning Job Fairs and other events
- Related work as required
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
- Thorough knowledge of the principles and practices of office management;
- Thorough knowledge of office terminology, procedures and equipment, including personal computers;
- Good knowledge of business arithmetic and English;
- Working knowledge of personnel administration;
- Ability to properly interpret relevant laws, regulations and policies, and make decisions accordingly
- Ability to relate to and communicate with the public, members of the department and representatives of other agencies in a professional manner;
- Ability to keep complex records and prepare reports;
- Courtesy and tact;
- Good judgment;
- Dependability;
- Physical condition commensurate with the demands of the position.
Job Qualifications
Appropriate examination for this title is required for permanent appointment. For additional information and to apply for current Civil Service exams visit: https://jobs.albanyny.gov/exams
Minimum Qualifications:
- Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's Degree; OR
- Graduation from a regionally accredited or New York State registered college or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree and two (2) years fulltime paid experience in an office environment; OR
- Graduation from high school or possession of a high school equivalency diploma with four (4) years fulltime paid experience in an office environment; OR
- An equivalent combination of training and experience as defined by the limits of (a), (b), and (c) above.
NOTE: Albany City School District promotional component:
- Two (2) years of full time permanent competitive class status as a stenographer in the Albany City School District; OR
- Four (4) years of full time permanent competitive class status as a typist in the Albany City School District.
Application Deadline:04/05/2025
Civil Service Title: Administrative Assistant
Job Number: 63537
