Assistant Deputy Director of Procurement

The Capital Procurement Services unit of the City University of New York’s (CUNY) Office of Facilities Planning, Construction and Management (FPCM)/City University Construction Fund (CUCF), procures contracts and task orders with consultants and contractors for multiple projects in design, construction, and real estate planning, including architectural design, engineering design, master planning, construction, construction management/build services, general contracting, trades contracting, and property development, including public private partnerships.

Reporting to the Deputy Director of Procurement – Diversity, Design & Construction, the Assistant Deputy Director is responsible for overseeing and managing the full range of activities necessary to develop, solicit, award and negotiate assigned procurements in accordance with CUNY/FPCM/CUCF policies and procedures and all applicable rules and regulations.

The Assistant Deputy Director will manage a portfolio of assigned, complex procurements that will primarily include (but are not limited to) architectural, engineering, and construction contracts and change orders.  In addition, the Assistant Deputy Director will oversee activities related to compliance with minority and women owned business (MWBE) and service disabled veteran owned business (SDVOB) requirements.

The Assistant Deputy Director is responsible for procurement operations for goods and services executed by purchase orders, service orders, contracts, service agreements, and construction agreements, and purchases via the e- Procurement. The Assistant Deputy Director manages the formal bid process, which can include advertisements, invitation for bid (IFB), request for proposals (RFP), request for qualifications (RFQ), manages public bid openings and debriefs both successful and unsuccessful bidders.

The Assistant Deputy Director is responsible for the establishment and updating of procurement policies and procedures, which ensure compliance with state, local, and federal laws as well as CUNY procurement policies and guidelines. Furthermore, the Assistant Deputy Director is responsible for conducting informal and formal training sessions for the campus community on all manner of procurement processes. This position will have direct contact with and will respond to inquiries from senior campus officials, the Chancellor's Office, other CUNY campuses, as well as outside and regulatory agencies such as the NYC Comptroller, the NYS Attorney General and the NYS Controller.

In addition to the above overview, other key duties include, but will not be limited to the following:

1.     Collaborates with other Capital Procurement Services team members to develop overall strategic sourcing strategies that meet the needs of CUNY, leverages spend, and produces best-in-class vendor contracts. Also collaborates with internal and external stakeholders at various organizational levels including program, legal, finance/budget, vendor integrity, colleges, oversight agencies, and vendors, to achieve a superior, seamless support service function that results in timely and effective awards to responsive and responsible vendors.

2.     Applies facilitation and leadership skills to obtain end-user participation in and support for complex purchasing projects, including coordination of cross-functional sourcing teams that are responsible for project strategy, vendor selection, and contract negotiation for commodities that may yield significant savings to the University.

3.     Develops and processes Requests for Proposal/Quotation/Information for all University-wide commodities. Analyzes appropriate solicitation and contract type. Develops specifications, terms, conditions, provisions, and source lists.

4.     Develops and implements project-based procurement solicitations, contracts and task order documents, evaluation factors and standards. Manages pre-solicitation conferences, pre bid/proposal conferences, and site visits.

5.     Coordinates amendments and certifies correctness of solicitations and award documentation in accordance with best procurement practices.

6.     Assesses and selects appropriate methods of procurement and establishes procurement plans and schedules in accordance with best procurement practices, CUCF/FPCM policies and procedures and applicable law and regulations Acts as CUCF/FPCM procurement representative throughout the complete procurement lifecycle process and participates and oversees evaluation and award processes.

7.     Conducts and participates in negotiations with vendors, both pre- and post-award, regarding all aspects of contracts and negotiations for construction and related capital procurements.

8.     Assesses, identifies, and develops Procurement Specialists skills (based on business need); facilitates and provides feedback to team members on customer service, procurement, and communication skills.

9.     Develops and executes strategies to market and promote sourced contracts to the University community; addresses concerns about changes with the complete procurement lifecycle processes.

10.  Evaluates and ensures other buying cooperatives programs for best value opportunities. Recommends appropriate organizations including the SBA, Minority and Women Owned Business, Disabled Veteran owned Business and execute agreements for participation.

11.  Ensures state/city opportunity program requirements, such as the utilization of small businesses, minority/women- owned businesses and service disable veteran owned business are appropriately considered and incorporated in assigned procurement.

12.  Assists in the development of internal policies and tools necessary to implement strategic sourcing initiatives in the e-Procurement environment.

13.  Conducts regular vendor business reviews including performance reviews, technology roadmaps, business growth strategies, and supply market changes. Also coordinates and publishes metrics to track progress on strategic sourcing initiatives.