What are the responsibilities and job description for the Executive Assistant position at City Wide Facility Solutions- Central NJ?
City Wide Facility Solutions Cincinnati & Dayton is looking for a highly organized and trusted Executive Assistant to provide top-level administrative support to our President & CEO. This role is critical in managing communication, scheduling, and operations across our Cincinnati and Dayton locations.
If you thrive in a fast-paced, high-performance environment and enjoy balancing multiple priorities with discretion and professionalism, we’d love to hear from you!
In This Position You Will
City Wide Facility Solutions has been nominated as a BEST PLACES TO WORK for Cincinnati and Dayton - 3 years in a row as well as receiving the Better Business Bureau's (BBB) Torch Award for ethics! Our mission includes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.
Medical/Dental/Vision offered after 30 days. Other amazing benefits include: 3 weeks of paid PTO, 6 paid holidays, 2 paid floating holidays, Simple IRA with company match, Long & Short term disability offered at no cost to the employee along with Life and AD&D. This is a territory based opportunity and mileage is reimbursed at $ 0.625/per mile (capped at $450/month).
If you thrive in a fast-paced, high-performance environment and enjoy balancing multiple priorities with discretion and professionalism, we’d love to hear from you!
In This Position You Will
- Manage the President’s calendar, meetings, and priorities to ensure seamless daily operations.
- Serve as a liaison between the President and Directors/Managers.
- Prepare, review, and edit correspondence, reports, and key documents.
- Actively engage on LinkedIn to build and maintain business relationships.
- Support insurance audits, quality control reports, and administrative functions.
- Assist with office management tasks, including supply ordering and visitor coordination.
- Maintain a high level of confidentiality in all professional and personal matters.
- Act as a bridge between IT support and office users for tech-related needs.
- Take notes and record minutes for important meetings.
- We are a dependable and positive organization built on a foundation of trust.
- Our work environment is healthy, supportive, dynamic and collaborative, allowing everybody to bring their best self to work every day and promotes growth and development.
- We are fast-paced and challenging.
- Our dress code reflects our image. We are proud to be the most professional service provider in an unprofessional industry.
- Family-oriented, flexible, and accommodating to employees’ needs.
- Strong organizational, communication, and problem-solving skills.
- Ability to multi-task, prioritize, and meet tight deadlines.
- Proficiency in Microsoft Office Suite and business correspondence.
- Detail-oriented with a high level of accuracy and confidentiality.
- Proactive and solutions-focused mindset.
- Associate's degree or equivalent experience (Bachelor's degree preferred)
- 2-4 years of executive support experience in a high-performing environment
- Ability to travel locally
- Prior experience preparing reports, business presentations, and data entry
- Excellent organizational skills
- Ability to work with highly confidential information and work independently
City Wide Facility Solutions has been nominated as a BEST PLACES TO WORK for Cincinnati and Dayton - 3 years in a row as well as receiving the Better Business Bureau's (BBB) Torch Award for ethics! Our mission includes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.
Medical/Dental/Vision offered after 30 days. Other amazing benefits include: 3 weeks of paid PTO, 6 paid holidays, 2 paid floating holidays, Simple IRA with company match, Long & Short term disability offered at no cost to the employee along with Life and AD&D. This is a territory based opportunity and mileage is reimbursed at $ 0.625/per mile (capped at $450/month).
Salary : $450
