What are the responsibilities and job description for the Payroll Manager position at CityBBQ.?
City BBQ started in Columbus, OH in 1999 and we have grown to 66 locations in 8 states. We expect to reach 100 restaurants in the next three years and our award-winning, quick casual concept is gaining the attention of the industry. Columbus CEO has chosen us as a Top Employer in the City twice in the recent past. We believe in taking excellent care of our guests, our teammates, and our communities. The search is now on for a new Payroll Manager to join our team. Top notch pay and benefits including FREE BBQ. Send your resume in confidence today!
Job Title: Payroll Manager Reports To: Assistant Controller
Job Title: Payroll Manager Reports To: Assistant Controller
Department: Accounting/Finance FLSA Status: Exempt
Basis Purpose of Position:
The Payroll Manager will oversee & manage the organization’s payroll functions/processes, ensuring that all aspects of the business’s payroll operations are adequately controlled, records are accurate, risks are mitigated & that all processes are performed timely and in compliance with government regulations.
Essential Job Functions:
Ø Working in tandem with Human Resources ensuring the accurate and timely processing of payroll on a bi-weekly basis, including updates for new hire onboarding, terminations, leave of absences, personal time off requests, changes in pay rates, bonuses, etc.
Ø Management of direct deposit accounts, pay cards and Daily Pay solution
Ø Management of payroll department through the oversight of daily workflow, providing timely and substantive performance evaluations and performing any training needed for existing or new tasks/initiatives
Ø Validate system imports reconciling with company timekeeping software (crunchtime, etc.) ensuring that all variances are identified, adjusted, or justified.
Ø Oversee the setup and execution of local taxes, garnishments, auto and other recurring expense allowances.
Ø Ensure compliance with federal, state, and local wage and tax laws
Ø Provide payroll related information to both internal and external parties including the following: 401K, chargebacks, auto allowance mileage tracking and taxes, credit verifications and other payroll reporting, etc.
Ø Work with Accounts Payable for off-cycle payroll adjustments
Ø Assist in the period-end function ensuing that payroll is interfaced into the general ledger timely and accurately. Research reconciling issues and adjusting accordingly.
Ø Provide insight in the identification and recommendation of payroll processing procedures, software upgrades or any other control or efficiency enhancements
Ø Oversee year-end functions including taxes, W-2s, relocation, gross ups for imputed income calculations & requests, worker’s compensation & survey information and documentation or reconciliation needed as part of the businesses financial year-end audit.
Ø Ad-hoc reporting as needed
Secondary Job Functions:
Ø Facilitate and maintain a complete knowledge of City Barbeque policies and procedures
Ø Implements and maintains a philosophy congruent with City Barbeque’s culture which serves as a guide to all staff members
Ø Other duties as assigned
Position Requirements:
Ø Extensive knowledge of all payroll functions including preparation, balancing, internal controls any payroll taxes
Ø Working knowledge of ADP Workforce Now is preferred
Ø Bachelor’s degree (B.A.) from a four-year college or university (Business major preferred)
Ø Three to Five years’ experience/training or equivalent combination of education and experience preferably in a restaurant/retail environment
Ø Strong skill level in Microsoft Office (Excel, Word, and PowerPoint)
Ø Experience in ERP systems a plus
Ø Strong analytical and organizational skills
Ø Excellent verbal and written communication skills
Ø Ability to take full ownership of projects and drive them through to completion
Ø Ability to work independently and perform multiple concurrent and diversified tasks
Language Skills:
Ø Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write business reports and procedure manuals. Ability to effectively present information and respond to question from management, store personnel, customers, and regulators.
Mathematical Skills:
Ø Ability to work mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, IRR, ROA, ROIC, etc. Ability to interpret the meaning of change in such mathematical and financial measures
Reasoning Ability:
Ø Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
Computer Skills:
Ø To perform this job successfully, an individual should have knowledge of Microsoft Office Suite of products, ERP financial reporting systems, and query tools
Certificates, Licenses and Registrations:
Ø CPP (Certified Payroll Professional) a plus
Supervisory Responsibilities:
Ø This position oversees one individual in a more finite area of responsibility
Work Environment:
Ø The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
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